TheITUWorldTriathlonBermudaisanewsportingeventcomingtotheislandfor3yearsstartingin2018.TakingplaceannuallyinHamilton,theeventwillbeopentoeveryoneyoungandoldtoracewithfriends,family,colleaguesandinternationalvisitors.SpectatorshaveanopportunitytowatchWorldChampionFloraDuffyinactionandenjoytheentertainmentandfestivitiesonFrontStreetfromThursday26ApriltoSaturday28April2018.Moredetailsontheeventcanbefoundatwww.tribermuda.com.WTSBDALtd.theentitybehindtheeventisrequestingproposalsfromlocalsuppliersinBermudatofulfilcertainaspectsoftheevent.AllavailableRFP’scanbefoundatwww.tribermuda.com/rfp.Inordertobeconsidered,pleasesubmityourresponseviatheformprovidedonthatwebsitebythedateindicated.Thankyouandwelookforwardtoreceivingyourproposal!WTSBERMUDA-RFPHOSPITALITYAREA‘TheTri-Club’-VIP-AREATheofficialVIPAreafortheWTSBermudaiscalled‘TheTriClub’.Clients,HostCityMember,Officialsandsponsorsarewelcomeinthisarea-thetypicalsponsorpackagesincludeacertainamountofticketsforthisarea.VIPTicketswillbesoldforanexclusiveprice.GeneralInformation:

● Location:‘TheTri-Club’islocatedjustbetweentheswimexitandthefinishchute.● Theopeninghours:08:00-20:00● expectedpeople:450● Space:100-125qm

Thisareahastobefurnituredwithfurniturewhichcreatesaverypremiumatmosphere,butmoreinasportive,bermudianstyle.ExemplaryImages(WTSEventinGermany)

ExemplaryImages(AC)

DraftedSetup(roughversion)

Note:ThecurrentversionfortheRFPisoptionB.PleasesendusaquoteonthebasisofversionB.Equipment:

RequiredEquipment&Furnishinglist:

item quantity Note

flooring:artificialgrass 65x40ftor250sqm

counterforentrance 1

hightables 20-25 iswoodenfurniturecommonontheisland?

chairs 80-100

flowerbuckets Pleasesendusrecommendations

palmtrees Pleasesendusrecommendations

moongate 1

whitefence approx.70m

buffetequipment 450pax

croquery 450pax

CateringMENU-TheTri-ClubTheVIPCateringshouldconsistofhealthyanddeliciousfreshfoodfromtheisland-agoodmixoflocalfoodforbreakfast,lunchanddinnerisrequired.Wehavelistofsuggestionsforasportivemenu-arecommendationfromtheCatererisrequested.Note:Ifwegetasponsorforacertainbeverageorfood,thenwewouldincludethisasaVIKdealandremoveitfromtheCateringproposal/invoice

daytime

Breakfastmenu(08:00-11:30) ○ Sandwiches○ cerealsandYoghurt○ SmoothieBar○ LiveCooking:e.g.Pancakes,Eggs

Lunchmenu(11:30-16:00)

○ Sandwiches○ cerealsandYoghurt○ SmoothieBar○ Live-Cooking:e.g.PastaBuffet○ freshfruits○ HealthyBowls○ Wraps

CoffeeandCake(16:00-18:00) ○ carrotcake

Dinneroptions

Beverage alcoholandnon-alcoholicbeveragesGoslingBar(?)

RFP-CORPORATEAREAWeofferacorporateareaforlocalandinternationalcompanieswheretheycangettogetherwiththeirclientsorcolleagues,before,duringandaftertheirrace.Fromthatlocationtheyhaveaperfectviewontherunandbikecoursefor

theelite!GeneralInformation

● location:ParkingLotNo.2andPier6● openinghours:Saturday09:00-20:00● salesconcept:ThesetentswillbesoldtothecompaniesfromOctoberon.Weoffertwodifferentpackages.The

distinguishbetweenanbasicandanindividualcatering-thefurnishingwillbethesame.● quantityofdifferentcorporatecompaniestobeserved:Between10and20packagescanbesold-theexact

needcanbefinalizedbyapprox.endoffebruary● TentSpace:Thecompaniescanchoosebetween16x16ftupto48ftx16fttents-eachlocationhasafenced

garden//OneCorporatewiththestandardspace(16x16ft)hasspacefor22people● Tentfurnishing:Thetentsarealldeliveredwithtwotentpoles,woodflooringandthestructureislikeapagoda

marquee● cateringtent:onebasiccateringtentwithflooringwillbeprovideforallstorageandfoodpreparation● DraftSetup:

ParkingLotNo.2

Pier6

RequirementsSilverPackagefurnishing/onetent

Item Quantity Note

artificialgrassforoutdoorarea - pricepersqm

tables 2-4

chairs 8-16

hightables 2

highchairschairs 8

whitefences(mobile) approx.8m wood

fridge 1

bar 1 1,5-2m

bowls 2 bananas,cerealbars

glasses 22pax proposal

plates 22pax proposal

napkins 22pax proposal

barrieretapes(e.g.airport) 4 w.bluetape

loungemobiliar recommendvariousoptions,cushionetc.

RequirementsSilverPackageMenu/onetentCateringBasicCateringwithself-service(beveragecalculationbasedonconsumption)

daytime

Food ○ Sandwiches○ 50bananas○ 50cerealbars○ wraprs○ freshfruits○ carrotcake

Lunchmenu(11:30-16:00)

○ water○ juices○ homemadelemonade○ wine,beer○ coffee

RequirementsGoldPackagefurnishing/onetent

Item Quantity Note

artificialgrassforoutdoorarea - pricepersqm

tables 2-4

chairs 8-16

hightables 2

highchairschairs 8

whitefences(mobile) approx.8m wood

fridge 1

bar 1 1,5-2m

bowls 2 bananas,cerealbars

glasses 22pax

plates 22pax

napkins 22pax

barrieretapes(e.g.airport) 4 w.bluetape

loungemobiliar recommendvariousoptions

RequirementsGoldPackageMenu/onetentCateringIndividualCateringwithservice

daytime

Foodforbreakfast,snacksandafterracedinner Pleasecreatetwodifferentmenuestheclientcanchoosefrom-healthy,freshandlocalfoodTheclientscanchoosebetweenthetwooptions.

Beverages

beveragecalculationbasedonconsumption○ water○ juices○ homemadelemonade○ wine,beer○ coffee

RFPrequirementsResponsedueby:12:00PMBDA,Thursday21September2017PleasesendusaRFPforVIPfurnitureandtheVIPmenualongourrequirements.PleasesendusanRFPinapresentationdocumentwiththefollowingstructure:GeneralA:referencesB:photosofsetup,furnitureandinfrastructureC:Needsforset-up.approx.durationforsetupVIPTriClub

● D:VIPMenurecommendation● E:StaffcalculationforService,imageofwaitressclothing● F:Recommendationfordecoration● G:CostCalculation● H:YourQuestions

CorporateArea

● I:Menuerecommendation● J:StaffcalculationforService,imageofwaitressclothing● K:Recommendationfordecoration● L:CostCalculationforeachpackage/foronetent● M:YourQuestions

PleaseconsiderthefollowingquestionsforyourRFP:.

● Pleasesendus3referencesfromHospitalityprojectsyouhavesuccessfullyrealizedontheisland?● WhatareyourTermsandConditions?(termofpaymentetc.)● Whatwouldbeyourpowerandwaterneeds?● WhatareyourneedsforaVIPtent?Note:TentsfortheVIPareaandtheflooringwillcomefromanothersupplier

fromtheisland.● Pleaselistallsupplieryouwouldcooperatefortheset-up

ThetotalVIPcostscannotexceedtheamountofUSD35,000. Contact Maja Janzen, maja@tribermuda.com