uwi open campus budget presentation to tac 12th february 2008
TRANSCRIPT
UWI OPEN CAMPUSUWI OPEN CAMPUSBudget Presentation To TAC12th February 2008
FOCUS of PresentationFOCUS of Presentation
• UWI Outreach Sector Sites & Services
• Transformation of UWI Outreach Sector into UWI Open Campus
• UWI Open Campus –strategic objectives and services
• Budget request for UWI Open
UWI Outreach Sector & UWI Outreach Sector & ServicesServices• Extra Mural School of Continuing
Studies
• UWIDITE UWIDEC
• Tertiary Level Institutions Unit (TLIU)
• The Specialised Units linked to the SCS: HLSTUEI
SWTC
WAND
CCDC
HRDU
Outreach Sector SitesOutreach Sector Sites
• 26 SCS sites
• 31 UWIDEC sites
• Of these 15 are SCS and UWIDEC combined sites
• Total physical sites regionally = 42
57 sites 57 sites
SCS and DEC - SitesSCS and DEC - Sites
Location and Spread of Existing Sites - Location and Spread of Existing Sites - II
Country SCS DEC Both Country SCS DEC Both
Anguilla * Mandeville -JA *
Antigua * Mona - JA *
Bahamas * Montego Bay - JA
*
Barbados * Morant Bay - JA *
Belize * Ocho Rios - JA *
BVI * Port Antonio - JA
*
Cayman * Sav-La-Mar - JA *
Dominica * S.Camp Rd. - JA *
Grenada * Vere - JA
Brown’s Town -JA
* St. Kitts / Nevis *
Denbigh JA * St. Lucia *
Location and Spread of Existing Sites - Location and Spread of Existing Sites - IIII
Country SCS DEC Both Country SCS DEC
Both
St. Vincent & Gren
* Point Fortin – T & T
*
Mayaro – T & T Carapichaima T&T *
St. Augustine (campus)
* Port of Spain T&T *
St. Augustine –Gordon Street
* Princes Street – T&T
*
Mount Hope * Wilson Street – St. Augustine – T & T
*
San Fernando T & T
* Palo Seco – T & T *
Sangre Grande T & T
* Turks & Caicos *
Tobago – T & T *
Chaguanas – T & T *
Couva – T & T *
Marabella – T & T *
Services Offered by Outreach Services Offered by Outreach Sector Sites – I - SCSSector Sites – I - SCSThe School of Continuing Studies provides:
• professional development programmes
• continuing education
• access to mature learners
SCS Courses ProgrammesSCS Courses Programmes
• Sixth Form Courses• Professional enhancement• Personal Enrichment• Technical / Vocational• Business Administration Studies• Health and Human Services Studies• Languages• Creative Writing, Drama, Media Studies
etc.
UWI Distance Education Centre UWI Distance Education Centre (UWIDEC)(UWIDEC)
Delivers programmes by Distance in multimode format:
•Blended learning (f-t-f)
•Online
Enrolment through Outreach 2005 Enrolment through Outreach 2005 - 2008- 2008
2005 - 2006 2006 - 2007
2007 - 2008
DEC 2,762 3,236 3,670
SCS 18,945 18,860 19,956
SWTC 236 175 192
HSLTUEI 19
Totals 21,707 22,096 23,626
Intake graphIntake graph
2362 2315 2649 2828
31,424
26,278
20,478
29,267
0
5000
10000
15000
20000
25000
30000
35000
2001/02 2002/03 2003/04 2004/05
Nu
mb
er o
f st
ud
ents
UWI-12 enrolment Total UWI enrolment
The Tertiary Level Institutions Unit The Tertiary Level Institutions Unit (TLIU)(TLIU)This Unit has (between 1996 and 2006):• Enhanced access to tertiary level education by
linking the University’s resources, programmes and services to the development of tertiary level institutions in the UWI-12 and those located off campus in countries with established campuses
• Facilitated six 2 + 2 joint programming arrangements in Hospitality and Tourism Studies
• Brokered forty-nine Articulation arrangements between UWI and thirty regional institutions.
Tertiary Level
Institutions Unit
Mona Campus
UWIDEC
PVC’s Office
SCS
Belize St Kitts St LuciaSt
Vincent
SCS SCS SCS
Cave Hill Campus
St Augustine Campus
Bahamas
15 contributing countries
UWI Campuses
Outreach Sector Outreach Sector Before UWI Before UWI OpenOpen
Transforming the Outreach Sector Transforming the Outreach Sector into the UWI Open Campusinto the UWI Open Campus
To create an Open Campus to enable the University to expand the scope, enhance the appeal and improve the efficiency of its service to the individuals, communities and countries which it serves.(Strategic Aim #4 – Plan 2007 -2010, p. 31)
The Open Campus ConceptThe Open Campus Concept• An enhanced physical presence in each contributing
country (to permit services more appropriately provided face-to-face).
• Function as a network of real and virtual nodes to deliver education and training to anyone with access to Internet facilities.
• Deploy technological & instructional and design capabilities of UWIDEC staff to permit blending of online and face-to-face learning experiences & enrich social aspects of learning in collegial environment.
The Open Campus Concept The Open Campus Concept (Cont’d)(Cont’d)•Build on TLIU work to facilitate UWI interaction
with other universities and tertiary level institutions to create seamlessly linked education system for development of Caribbean
•Build on SCS social and cultural initiatives.
•Offer same quality of instruction and its students receive same qualifications as those in other parts of UWI
Learning Resources
Course & Programme
Delivery
Institutional Relations
c
Students
Curriculum & Programme Development
Contract Expertise
Delivered using
ICT
OtherTLIs
Technical Services
(UWI and elsewhere)
InstructorsCoordinatorsTutors
WritersDevelopers
EditorsMultimedia
Open Open CampusCampus
UWI Open Strategic ObjectivesUWI Open Strategic Objectives1. Establish University wide policies for the
management, development and implementation of open and flexible learning, including the use of off-campus, face-to-face and ICT infused programmes.
2. Establish a viable and sustainable financing mechanism for the UWI Open Campus.
3. Establish and operationalise university wide policies for the development and management of inter-institutional relationships.
4. Establish and operationalise the UWI Open Campus.
UWI Open Strategic Objectives – UWI Open Strategic Objectives – Cont’dCont’d5. Create a student-centred learning environment
for a diverse student body.6. Expand the scope of UWI by increasing the
range, reach and access to university programmes and services by students from the relevant target groups.
7. Ensure an appropriate relationship between the Open Campus and the other campuses.
An Organizational StructureAn Organizational StructureBased on Functional ImperativesBased on Functional Imperatives
Student Services
Open Campus Country Sites
Academic Programmi
ng
Office of the
Principal/PVC
Office of the Deputy Principal
Office of Finance &
Adm.
Library & Information Resources
IT & Technical Services
External Relations & Inter-
Institutional Relationships
Consortium for Social
Development & Research
DirectorAcademic
Programming
RegistrarStudent Services
DirectorExternal Relations &Inter-Institutional Collaboration
Principal and PVC
Deputy Principal•Marketing & Communications Officer•Quality Assurance Coordinator•Prior Learning Assessment Unit
Office of the Principal• Sr. Officer, Research & Evaluation• Sr. Officer, Planning & Development•Management Auditor
Asst. RegistrarRecruitment
&Admissions
Asst. RegistrarAssessment, Awards
& Records
Asst. RegistrarStudent Support
HeadPre-University &
ProfessionalProgrammes
HeadUndergraduate
Programmes
HeadPostgraduate Programmes
HeadCurriculum
Development
Sr. Programme
Officer (2)
DirectorOpen CampusCountry Sites
Heads of Sites inCountries
Programme Officer(s)Administrative Asst(s).[Programme Delivery
& Student Services]
Office Manager/Sr. Administrative Asst.
Library Assistant
Technical Asst.
DirectorConsortium for
Social Development& Research
Heads of
Units
Research Assistant
Project
Officer (1)
HeadSpecial
Projects
Office of FinanceChief Financial Officer
Manager AdministrationCampus LibrarianChief Information Officer (Computing & Technology Services)
15
UWI OPEN CAMPUS - ORGANIZATION CHART
REGISTRAR
Assistant Registrar
Recruitment& Admissions
Sr. Administartive Asst. Recruitment/PLA/Marketing
Sr. Administrative Assistant/Admissions/Registration
Secretary
Clerical Assistant (3)
Secretary
Administrative Assistant
Administrative Assistant Advising & Monitoring
Administrative AssistantOther Student Support
Clerical Assistant (2)
Assistant Registrar
Assessment, Awards& Records
Administrative Assistant(2)
Secretary
Clerical Assistant (3)
Assistant Registrar
Student Relations
•.Program Officers - Teaching Sites
•Help Desk Supr. – •CATS
Corporate Secretariat
Administrative AssistantClerical Assistant (2)
UWI Open – Student ServicesUWI Open – Student Services
UWI OpenUWI OpenStrategic Information SystemsStrategic Information SystemsDevelop custom-built strategic information
systems to meet the needs of all users with an external as well as internal focus and comprising:
•a student management System (SMS)•country / site information System (CSIS)•human resource management System (HRMS)•learning management System (LMS)•financial management System (FMS)•website management System (WMS)
20
UWI OPEN CAMPUS ORGANISATION ACADEMIC PROGRAMMING UNIT
DirectorAcademic
Programming
Administrative AssistantSecretaryOffice Attendant
Open Campus Production Unit
Production Manager(Provides production support to all Academic staff)
HeadPre-University &
Professional Programmes
Programme Officer 1Programme Officer 2
Curriculum Development Specialist
Assistant Curriculum Development SpecialistAdministrative Assistant
Clerical Assistant
HeadUndergraduate
Programmes
Programme Officer 1Programme Officer 2
Curriculum Development Specialist
Assistant Curriculum Development SpecialistAdministrative Assistant
Clerical Assistant
Head Postgraduate Programmes
Programme Officer 1Programme Officer 2
Curriculum Development Specialist
Assistant Curriculum Development Specialist
Administrative AssistantClerical Assistant
Head Special Projects
Curriculum Development Specialist/Project Manager
Assistant Curriculum Dev. Specialist/Project
ManagerWeb Development Advisor
Project Management Assistant
Clerical Assistant
Academic ProgrammingAcademic ProgrammingProduction UnitProduction Unit
ProductionManager
Course Production Team
Course Production Section HeadDesktop Publisher/Editor 1Desktop Publisher/Editor 2Desktop Publisher/Editor 3
Desktop Publisher/Copy Editor 4
Multimedia Development Team
Team SupervisorGraphic Artist 1Graphic Artist 2
Animation/Flash Specialist 1Animation/Flash Specialist 2
Audio/Video Specialist
Project CoordinatorCopyright ClerkQA CoordinatorClerical Assistant
Learning Environment (Moodle)
Support Team
Learning Environment Support Team Supervisor
Learning Environment Support Specialist 1 (Northern)
Learning Environment Support Specialist 2 (OECS & Barbados)
.Learning Environment Support Specialist 3 (Southern / Trinidad
& Tobago).Programming Support Specialist.
Materials Distribution Team
Materials Distribution Team Supervisor
Materials Distribution Assistant 1
Materials Distribution Assistant 2
UWI Open Campus – UWI Open Campus – ProjectionsProjections
2008 2009 2010 2011
54 82 90 90
Projections for Online Delivery ofCourses and Programmes
Projections of DE Courses Projections of DE Courses &Programmes&ProgrammesBase Year 2005 – Students - 2745
No. Courses
2008 – 2009Students – 5,257
No. Courses
2009 – 2010
Students – 6,800
No. Courses
Courses in blended learning format
15 Online (bridging programme)
1 Online or in blended format
13
Degree level courses (undergrad)
1 Certificates, Diplomas and Associate Degrees
10 Undergraduate Degrees
19
Postgraduate certificates & diplomas
2 Postgraduate certificatesPostgraduate diplomas
8
7
Postgraduate Degrees
6
UWI Open - Computing and UWI Open - Computing and Technology Services (CATS)Technology Services (CATS)Chief Information
OfficerComputer &
Technology Services
Administrative Assistant
Systems Engineer
IT Infrastructure
Software Architect
Enterprise Applications
Help Desk Supervisor
Student and (Staff)
Queries [24/7]
Training
Coordinator
Technicians (4) LMS Administrator
Database Administrator
Programmer (2)
Help Desk Assistants/
(Customer Service Agents) ( 6)
CATS Coordinator
Northern Caribbean
Systems Engineer
Technician
Assistant Registrar
Student SupportOpen Campus Sites:
IT Coordinators
Technical Assistants
UWI OpenUWI OpenStrategic Information SystemStrategic Information System
Student Portal
Course Database
Student Record
Management System
StaffDatabase
Country and Site Database
Help Desk
Learning Managemen
t System
Web Management
System
Financial Management
System
UWI Open – Country Sites UWI Open – Country Sites OrganizationOrganization
DIRECTOROpen Campus Country
Sites
CoordinatorSouthern Caribbean Trinidad & Tobago
Administrative Assistant Senior Office Attendant
CoordinatorNorthern Caribbean
Coordinator OECS and Barbados
Heads of Country Sites
(14 sites)
Heads of Country Sites
11 Sites
Head of Country Sites
10+ sites
ChairSocial Research and Community Education
• Reorganise sites and coordinate activities according to location• Enhance all sites and make available the range of programmes as needed
Improving Capacity for Growth at Improving Capacity for Growth at SitesSites• Provision for efficient service and delivery at
all UWI Open Sites
• Basic requirements for small sites
• Basic requirements for medium sites
• Basic requirements for large sites.
Sites can expand based on increased demand for and enrolment in courses / programmes.
UWI Open – Country Site Small - UWI Open – Country Site Small - TemplateTemplate
HeadOpen Campus Site
Technical
Assistant (P/T)
Administrative Assistant
Clerical Assistant
TechnicalAssistant
Community Research (CDSR)Community Research (CDSR)
UWI OpenUWI OpenImproving Service to CommunitiesImproving Service to Communities
Create a Student-Centred Learning
Environment
Prior Learning Assessment
Set up mechanisms for remediation
Train E-Tutors & E-Advisors
Cater to Special needs
Create Virtual and geophysical communities Implement student
information system
Establish clear procedures for academic policies Organize
orientation on assessment, fees
etc.Develop regional
support structure for ICT delivery of programmes &
services
Establish a 24/7 HELP CENTRE
Core BudgetCore Budget
• Core Budget in 2008/2009 will increase by Bds$2.0m over 2007/2008
• Core Budget in 2009/2010 will increase by Bds$2.25m over 2008/2009
• Average percentage increase in Government contributions is 6.3%
2007/2008 2008/2009 2009/2010
Core Budget
32,536,000 34,542,000 36,788,000
Government ContributionsGovernment Contributions
• Government contributions in 2008/2009 will increase by Bds$5.29m over 2007/2008
• Government contributions in 2009/2010 will decrease by Bds$2.8m over 2008/2009
• Average percentage increase in Government contributions is 6.4%
2007/2008 2008/2009 2009/2010
GovernmentContributions
23,246,000 28,532,000 25,705,000
[Note: The average rate of inflation in the 3 campus
countries is 6.9%]
Core BudgetCore Budget
• Fee income is expected to increase significantly due to both an increase in the fee structure and combined SCS and UWIDEC students
• These projection of fees are based on the
• Average percentage increase in Government contributions is 6.4%
2007/2008 2008/2009 2009/2010
Fees 8,759,000 17,727,000 26,327,000
ACKNOWLEDGEMENTSACKNOWLEDGEMENTS
• I wish to thank the Governments of the UWI – 12 for the support they have given to UWI over the years.
• I thank colleagues on sister campuses for the support given to the UWI Open enterprise.
• I thank the staff of the SCS, UWIDEC and TLIU for enthusiastically embracing this innovation and working assiduously for its success