uw-madison hrs training plan through initial rollout · hrs training plan for hrs security...

Please be sure to register for course offerings. Course schedule is subject to change.

UW-Madison HRS Training Plan Through Initial Rollout

March 2011

v. 3/9/11 10:47 am

For more information, please feel free to contact the UW-Madison HRS Training Team:

Gareth Green UW-Madison HRS Communications Task Lead/Trainer Communications Specialist - Senior Office of Human Resources UW-Madison 21 N. Park Street, Suite 5101 Madison, WI 53715 Ph: 608.265.5882 Fax: 608.265.3335 [email protected]

Jessica Moehr UW-Madison HRS Training Lead Training Officer - Senior Office of Human Resource Development UW-Madison 21 N. Park Street, Suite 5101 Madison, WI 53715 Ph: 608.265.0836 Fax: 608.265.3335 [email protected]

Don Schutt UW-Madison HRS Training Task Lead Director Office of Human Resource Development 189 Bascom Hall, 500 Lincoln Drive UW-Madison Madison, WI 53706 Ph: 608.262.7106 [email protected]

Please be sure to register for course offerings. Course schedule is subject to change. -2-

Table of Contents Page Plan Element Page 3 UW-Madison HRS Training Plan for Global Professionals Page 5 UW-Madison HRS Training Plan for Divisions Page 9 UW-Madison HRS Training Plan for Departments Page 13 UW-Madison HRS Training Plan for Time & Labor/Absence Management Time and Labor Training for Student Help Time and Labor Training for Supervisors/ Time Approvers Page 17 HRS Training Plan for HRS Security Administrators Page 18 Appendix A: UW-Madison Human Resource System (HRS) Implementation

Learning Plan: Division-level Staff 0 Appendix B: UW-Madison Human Resource System (HRS) Implementation

Learning Plan: Department-level Staff Page 22 Appendix C: UW-Madison HRS Schedules for Departments with Special

Training Needs Time and Labor Training for Housing Time and Labor Training for Athletics Time and Labor Training for the Union

SMPH Departmental Training Week L&S Departmental Training Week

Still Ahead! Training Plan for View Only and Training Plan for Self Service Training Plan Note: HRS is a UW System-wide implementation. The HRS training curriculum that was developed by the project Training Team reflects this, as it is intended to address training for campus-level administrative staff. For UW-Madison we have had to repurpose elements of this training to address business processes in our divisions and departments. Our intent is to make the training match as exactly as possible the roles and responsibilities identified in the divisional Work Flow Project Plans of Action. However, there may be instances where the training provided includes information on a business process that specific departmental or divisional staff will not be doing when we “go live” with HRS. Wherever possible we will address this in the course of classroom training. Please be aware that this situation exists, and help us ensure that your staff understands the exact nature of their roles and responsibilities.


UW-Madison HRS Global Professionals Training Plan The sequence of courses for preparing UW-Madison Global Professionals is:

1. HRS Security Awareness (online) 2. HRS 100 Series (online) 3. HRS Fundamentals (online) 4. HRS Payroll Essentials (classroom – computer lab) 5. Hiring Using JEMS (classroom – computer lab) 6. HRS HR Essentials (classroom – computer lab) 7. Refresher: Hiring Using JEMS (classroom – computer lab) – OPTIONAL 8. Train-the-Trainer for UW-Madison Global Professionals (classroom) – OPTIONAL – Part of

Hiring Using JEMS course A list of complete class listings is available at: http://www.ohrd.wisc.edu/reg/catalog_course.aspx?groupcoursekey=33280 Course Details: HRS Security Awareness Date: Beginning December 2010 Format: Web-based through D2L (Desire to Learn) Instructor: UWS HRS Training Team HRS 100 Series (includes courses below) - HRS 101 Awareness Training (Overview of HRS, Hire) - HRS 102 Awareness Training (Transfer) - HRS 103 Awareness Training (Benefits) - HRS 104 Awareness Training (Payroll) - HRS 105 Awareness Training (Funding) Date: Beginning November 2010 (should be completed by February 2011) Format: Web-based through D2L (Desire to Learn) Instructor: UWS HRS Training Team HRS Fundamentals Description: The HRS Fundamentals are web-based and focus on introducing the integrated nature of HRS, security roles, and navigating through the new system. The courses will serve as a foundation for skills necessary for starting the HRS Course Curriculum and using the help documentation. Topics include: - HR Fundamentals - Payroll and Time & Labor Fundamentals - Benefits Fundamentals Date: Beginning January 24, 2011 Format: Web-based through D2L (Desire to Learn) Instructor: UWS HRS Training Team HRS Payroll Essentials Description: Each modular area of HRS has core business transactions with which end-users need a degree of confidence. The Essentials courses presents core business transactions for each area in a face to face classroom format. The core transactions are the focus. Dates: Monday, February 21, 2011 – Tuesday, February 22, 2011 (2-day course) Times: 8:30am-4:30pm Location: 21 N. Park, Room 5041


Format: Classroom (Computer Lab) Instructor: UWS HRS Training Team OR Dates: Thursday, March 3, 2011 - Friday, March 4, 2011 (2-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: UWS HRS Training Team Hiring Using JEMS Hiring transactions for the UW-Madison campus will take place via JEMS (Job and Employment Management System). This course will cover the necessary information needed to make a hire in JEMS, the JEMS change request process, and JEMS forms. Additionally, a Train-the-Trainer session will be offered for those Global Professionals who would like some tips on how to train JEMS, or any other technical information, to others. Dates (choose one date or the other): Friday, February 25, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Friday, March 11, 2011 Times: 8:30am-4:30pm Format: Classroom (Mobile Computer Lab) Location: 21 N. Park, Room 5045 Instructor: Jessica Moehr, OHRD HRS HR Essentials Description: Each modular area of HRS has core business transactions with which end-users need a degree of confidence. The Essentials courses presents core business transactions for each area in a face to face classroom format. The core transactions are the focus. Dates: Monday, February 28, 2011 – Tuesday, March 1 (2-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: UWS HRS Training Team OR Wed, March 9, 2011 - Friday, March 11, 2011 (3-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: UWS HRS Training Team Refresher: Hiring Using JEMS (OPTIONAL) Date: Friday, April 15, 2011 (½-day course) Times: 8:30am-12:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD


UW-Madison HRS Training Plan for Divisions Training for Divisions has been informed by the Work Flow Project Plans of Action and specific training plans for individuals, depending on their identified roles, has been customized to specific needs as best as possible. In addition, Division Liaisons were delivered a template (see Appendix A. UW-Madison Human Resource System (HRS) Implementation Learning Plan, Division-level Staff) to support communication with division staff. The sequence of courses for preparing UW-Madison divisional staff is:

1. HRS Security Awareness (online) 2. HRS 100 Series (online) 3. HRS Fundamentals (online) 4. HRS Payroll Essentials (classroom – computer lab) 5. Hiring Using JEMS (classroom – computer lab) 6. HRS HR Essentials (classroom – computer lab)

A complete list of courses is available at: http://www.ohrd.wisc.edu/reg/catalog_course.aspx?groupcoursekey=33285 Course Details: HRS Security Awareness Date: Beginning January 24, 2011 Format: Web-based through D2L (Desire to Learn) Instructor: UWS HRS Training Team HRS 100 Series (includes courses below) - HRS 101 Awareness Training (Overview of HRS, Hire) - HRS 102 Awareness Training (Transfer) - HRS 103 Awareness Training (Benefits) - HRS 104 Awareness Training (Payroll) - HRS 105 Awareness Training (Funding) Date: Beginning January 31, 2011 Format: Web-based through D2L (Desire to Learn) Instructor: UWS HRS Training Team HRS Fundamentals Description: The HRS Fundamentals are web-based and focus on introducing the integrated nature of HRS, security roles, and navigating through the new system. The courses will serve as a foundation for skills necessary for starting the HRS Course Curriculum and using the help documentation. Topics include: - HR Fundamentals - Payroll and Time & Labor Fundamentals - Benefits Fundamentals Date: Beginning February 7, 2011 Format: Web-based through D2L (Desire to Learn) Instructor: UWS HRS Training Team Hiring Using JEMS for Divisions Hiring transactions for the UW-Madison will take place via JEMS (Job and Employment Management System). This course will cover the necessary information needed to make a hire in JEMS, the JEMS change request process, and JEMS forms.

http://www.ohrd.wisc.edu/reg/catalog_course.aspx?groupcoursekey=33285


Dates (choose one date): Date: Monday, March 7, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Monday, March 14, 2011 Times: 8:30am-4:30pm Format: Classroom (Mobile Computer Lab) Location: 21 N. Park, Room 5045 [Note, different room for this session] Instructor: Jessica Moehr, OHRD OR Date: Tuesday, March 22, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Friday, April 1, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Friday, April 8, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Tuesday, April 19, 2011 (1-day course) [Note: Post-Go-Live] Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Friday, April 22, 2011 (1-day course) [Note: Post-Go-Live] Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Friday, April 29, 2011 (1-day course) [Note: Post-Go-Live] Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD UW-Madison HR Essentials Full Day & Lab (Choose either Session A or Session B) Session A: Full Day Date: Thursday, March 17, 2011 (1-day course)


Times: 8:30am-4:30pm Format: Classroom Location: Ingraham Hall, Room 220 Instructor: Jessica Moehr, OHRD AND EITHER Session A: AM Lab Date: Thursday, March 21, 2011 (½-day course) Times: 8:00am-Noon Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Session A: PM Lab Date: Thursday, March 21, 2011 (½-day course) Times: 12:30pm-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD Session B: Full Day Date: Friday, April 8, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom Location: Ingraham Hall, Room 220 Instructor: Shannon Trine, HRS Training AND EITHER Session A: AM Lab Date: Thursday, April 14, 2011 (½-day course) Times: 8:00am-Noon Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Shannon Trine, HRS Training OR Session A: PM Lab Date: Thursday, April 14, 2011 (½-day course) Times: 12:30pm-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Shannon Trine, HRS Training UW-Madison Payroll Essentials Full Day & Lab (Choose either Session A or Session B) Session A: Full Day Date: Tuesday, March 22, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom Location: Ingraham Hall, Room 220 Instructor: Gareth Green, OHRD AND EITHER Session A: AM Lab Date: Wednesday March 23, 2011 (½-day course) Times: 8:00am-Noon Format: Classroom (Mobile Computer Lab)


Location: 21 N. Park, Room 5045 Instructor: Gareth Green, OHRD OR Session A: PM Lab Date: Wednesday 23, 2011 (½-day course) Times: 12:30pm-4:30pm Format: Classroom (Mobile Computer Lab) Location: 21 N. Park, Room 5045 Instructor: Gareth Green, OHRD Session B: Full Day Date: Monday, March 21, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom Location: Ingraham Hall, Room 220 Instructor: Gareth Green, OHRD AND EITHER Session B: AM Lab Date: Monday, March 28, 2011 (½-day course) Times: 8:00am-Noon Format: Classroom (Mobile Computer Lab) Location: 21 N. Park, Room 5045 Instructor: Gareth Green, OHRD OR Session B: PM Lab Date: Monday 28, 2011 (½-day course) Times: 12:30pm-4:30pm Format: Classroom (Mobile Computer Lab) Location: 21 N. Park, Room 5045 Instructor: Gareth Green, OHRD


UW-Madison HRS Training Plan for Departments Some unique elements of the departmental training are:

In order to create enough access for departmental staff at UW-Madison, two strategies will be used to ensure the availability of learning opportunities. We will use a “department week” approach for staff in the College of Letters & Science and the School of Medicine and Public Health (the format for these is at the end of this section); all other departmental staff have access to the courses that follow; and

To be efficient and focused, training will be role-based and directed by the Work Flow Project Plans of Action, examples are the Task-Focused Modules.

As with the training plan the Global Professionals and the training plan for the Divisions, the first three online course series are available to staff in departments. The sequence of courses for preparing UW-Madison departmental staff is:

1. HRS Security Awareness (online) 2. HRS 100 Series (online) 3. HRS Fundamentals (online) 4. Hiring Using JEMS for Departments (classroom – computer lab) 5. UW-Madison HRS Task-Focused Modules for Departments (classroom – computer lab)

a. HRS Task-Focused Module on Student Hiring b. HRS Task-Focused Module on Time & Leave Entry c. HRS Task-Focused Module on Funding

6. UW-Madison Department Week for the School of Medicine and Public Health 7. UW-Madison Department Week for the College of Letters & Science

A partial list of courses is available at: http://www.ohrd.wisc.edu/reg/catalog_course.aspx?groupcoursekey=33287 Course Details: HRS Security Awareness Date: Beginning February 28, 2011 Format: Web-based through D2L (Desire to Learn) Instructor: UWS HRS Training Team HRS 100 Series (includes courses below) - HRS 101 Awareness Training (Overview of HRS, Hire) - HRS 102 Awareness Training (Transfer) - HRS 103 Awareness Training (Benefits) - HRS 104 Awareness Training (Payroll) - HRS 105 Awareness Training (Funding) Date: Beginning February 28, 2011 Format: Web-based through D2L (Desire to Learn) Instructor: UWS HRS Training Team HRS Fundamentals Description: The HRS Fundamentals are web-based and focus on introducing the integrated nature of HRS, security roles, and navigating through the new system. The courses will serve as a foundation for skills necessary for starting the HRS Course Curriculum and using the help documentation. Topics include: - HR Fundamentals - Payroll and Time & Labor Fundamentals - Benefits Fundamentals



Date: Beginning March 7, 2011 Format: Web-based through D2L (Desire to Learn) Instructor: UWS HRS Training Team Hiring Using JEMS for Departments Hiring transactions for the UW-Madison campus will take place via JEMS (Job and Employment Management System). This course will cover the necessary information needed to make a hire in JEMS, the JEMS change request process, and JEMS forms. The Student Hire template in HRS will also be covered. Additionally, participants will learn how to enter funding, select schedules, and choose Payroll Coordinators. Dates (choose one date): Date: Friday, March 25, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Monday, March 28, 2011 Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Monday, April 4, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Monday, April 11, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Monday, April 18, 2011 (1-day course) Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Monday, April 25, 2011 (1-day course) [Note: Post-Go-Live] Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD OR Date: Tuesday, April 26, 2011 (1-day course) [Note: Post-Go-Live] Times: 8:30am-4:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Jessica Moehr, OHRD


UW-Madison HRS Task-Focused Modules for Departments There are three task-focused modules created for UW-Madison departmental staff who need specific elements but not all of the material covered in “Hiring Using JEMS for Departments.” The task-focused modules are: Student Hiring, Time & Leave Entry, and Funding. A description of each module follows. HRS Task-Focused Module on Student Hiring Description: A targeted module specially designed for UW-Madison Department Administrators to learn how to use the Student Hire template within HRS. Dates (choose one date): Date: Tuesday, April 5 (1-hour course) Times: 9:00am-10:00am Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Shannon Trine, HRS Training OR Date: Tuesday, April 5 (1-hour course) Times: 2:00pm-3:00pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Shannon Trine, HRS Training OR Date: Wednesday, April 13 (1-hour course) Times: 1:00pm-2:00pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Shannon Trine, HRS Training HRS Task-Focused Module on Time & Leave Entry Description: A targeted module specially designed for UW-Madison Department Administrators to learn how to enter and approve timesheets and absences in the HRS system. Dates (choose one date): Date: Tuesday, April 5 (1-hour course) Times: 10:30am-11:30am Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: TBD OR Date: Tuesday, April 12 (1-hour course) Times: 8:30am-9:30am Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: TBD OR Date: Thursday, April 21 (1-hour course) Times: 9:00am-10:00am Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: TBD


HRS Task-Focused Module on Funding Description: A targeted module specially designed for UW-Madison Department Administrators to learn how to enter Funding in the HRS system. Dates (choose one date): Date: Tuesday, April 5 (1-hour course) Times: 12:30pm-1:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Cathy Cuccia, HRS Training OR Date: Tuesday, April 12 (1-hour course) Times: 10:00am-11:00am Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Cathy Cuccia, HRS Training OR Date: Wednesday, April 13 (1-hour course) Times: 2:30pm-3:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: Cathy Cuccia, HRS Training


UW-Madison HRS Training Plan for Time & Labor/

Absence Management Some elements of the Time & Labor/Absence Management training are:

UW-Madison general sessions primarily for students and student time approvers Targeted training for three units who are going to HRS Time & Labor/Absence Management

at Go-Live The general sessions for Student Help are listed below. Note that these are drop-in labs and do NOT require pre-registration. Course Details: UW-Madison Time & Labor/Absence Management for Student Help Dates (choose one date) Date: Thursday, April 21 Times: 8:00am-9:00am Format: Drop in lab time – stop in any time during that hour Location: College Library Computer Lab Instructor: TBD OR Date: Friday, April 22 Times: 8:00am-9:00am Format: Drop in lab time – stop in any time during that hour Location: College Library Computer Lab Instructor: TBD OR Date: Monday, April 25 Times: 4:00pm-5:00pm Format: Drop in lab time – stop in any time during that hour Location: College Library Computer Lab Instructor: TBD OR Date: Tuesday, April 26 Times: 8:00am-9:00am Format: Drop in lab time – stop in any time during that hour Location: College Library Computer Lab Instructor: TBD OR Date: Tuesday, April 26 Times: 4:00pm-5:00pm Format: Drop in lab time – stop in any time during that hour Location: College Library Computer Lab Instructor: TBD


UW-Madison Time Approvers Training for Supervisors/ Time Approvers https://www.ohrd.wisc.edu/OHRDCatalogPortal/Default.aspx?tabid=29&CourseGroupKey=33791 Several types of training will be offered for Supervisors who need to approve time in HRS. Supervisors can attend more than one type of session if desired. The various formats are:

• Time and Labor Drop-in Labs for Supervisors: Subject Matter Experts will be on hand so supervisors can drop by when it is convenient for them to look at and approve actual time for their staff. Registration for these sessions is not required – they will not appear on the OHRD Registration page.

• Time and Labor Demonstrations for Supervisors: An instructor will demonstrate time approval on screen for a large group of supervisors. There will not be associated labs or hands-on practice during the demonstrations. Registration is required.

• Time and Labor Scheduled Labs for Supervisors: These sessions will be a combination of demonstration and hands-on lab time for supervisors. The structure is a more familiar, traditional class. Registration is required.

Dates for Time and Labor Drop-in Labs for Supervisors Dates (Choose one) Date: Monday, April 18 Times: 8:30am-10:30am Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Monday, April 18 Times: 2:00pm-4:00pm Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Tuesday, April 19 Times: 8:00am-10:00am Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Wednesday, April 20 Times: 2:00pm-4:00pm Location: 21 N Park, Room 5045 Instructor: TBD Dates for Time and Labor Demonstrations for Supervisors Dates (Choose one) Date: Thursday, April 21 Times: 10:30am-11:30am Location: 21 N Park, Room 1106/1108 Welcome Center Instructor: TBD OR Date: Thursday, April 21 Times: 1:00pm-2:00pm Location: 21 N Park, Room 1106/1108 Welcome Center Instructor: TBD OR Date: Friday, April 22

https://www.ohrd.wisc.edu/OHRDCatalogPortal/Default.aspx?tabid=29&CourseGroupKey=33791


Times: 10:30am-11:30am Location: 21 N Park, Room 1106/1108 Welcome Center Instructor: TBD OR Date: Friday, April 22 Times: 1:00pm-2:00pm Location: 21 N Park, Room 1106/1108 Welcome Center Instructor: TBD Dates for Time and Labor Scheduled Labs for Supervisors Dates (Choose one) Date: Monday, April 25 Times: 9:00am-9:30am Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Monday, April 25 Times: 10:00am-10:30am Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Monday, April 25 Times: 11:00am-11:30am Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Monday, April 25 Times: 1:00pm-1:30pm Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Monday, April 25 Times: 2:00pm-2:30pm Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Monday, April 25 Times: 3:00pm-3:30pm Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Monday, April 25 Times: 4:00pm-4:30pm Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Tuesday, April 26 Times: 12:00n-12:30pm Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Tuesday, April 26


Times: 1:00pm-1:30pm Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Tuesday, April 26 Times: 2:00pm-2:30pm Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Tuesday, April 26 Times: 3:00pm-3:30pm Location: 21 N Park, Room 5045 Instructor: TBD OR Date: Tuesday, April 26 Times: 4:00pm-4:30pm Location: 21 N Park, Room 5045 Instructor: TBD


HRS Training Plan for HRS Security Administrators Course Details: Dates (choose one date): Date: Friday, February 11, 2011 (1.5-hour course) Times: 10:30am-Noon Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: John Kotolski, HRS OR Date: Monday, February 14, 2011 (1.5-hour course) Times: 10:30am-Noon Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: John Kotolski, HRS OR Date: Monday, February 14, 2011 (1.5-hour course) Times: 1:00pm-2:30pm Format: Classroom (Computer Lab) Location: 21 N. Park, Room 5041 Instructor: John Kotolski, HRS


Appendix A. UW-Madison Human Resource System (HRS) Implementation Learning Plan for Division-level Staff Introduction: This is your individual learning plan for the HRS implementation. It was developed based on your division’s Work Flow Project plan of action. Your divisional plan of action identified one or more HRS roles that you will hold once the system has been implemented; these roles were then mapped to the learning that is appropriate for that role. A note on modes of training delivery: The HRS Training Team is using a blended approach to delivering HRS content to end-users of the system. Much of the training is being delivered via the intranet, using the Desire 2 Learn (or D2L) system: http://www.uwsa.edu/d2l/ . D2L uses self-registration to access HRS courses; to enroll, simply log into D2L, navigate to the self-registration page, and enroll only for the courses listed in your learning plan below. Instructions for logging into D2L and registering for HRS courses are attached to this message. Other courses will be delivered in a face-to-face classroom session. Due to limited space we are asking that you register for these courses on-line, using the Office of Human Resource Development’s registration system. The registration links are provided below, next to the name of the face-to-face courses identified as part of your HRS curriculum. Your Learning Plan:

Web Courses (self-register in D2L): http://www.uwsa.edu/d2l/ HRS Security Awareness: You are required to take this course.

What is this? Successful completion of this course is necessary prior to receiving security access to HRS. It provides an opportunity to learn about best-practices relating to cyber security, and how to best protect sensitive HR data.

HRS Awareness Training (‘HRS 100’): You are required to take:

• HRS 101 • HRS 102 • HRS 103 • HRS 104 • HRS 105

What is this?

‘HRS 100’ is a series of awareness courses. These courses will be the foundation for ongoing HRS training. Think of the HRS 100 series as building blocks. They will form a sturdy base upon which the HRS Training Team can deliver software training.

The HRS 100 series features five courses:

1. HRS 101 - general overview; 2. HRS 102 - HR focus; 3. HRS 103 - Benefits focus; 4. HRS 104 – Payroll / Time and

Labor/Absence Management focus; 5. HRS 105 - Finance focus

Depending on your role you may not be required to

http://www.uwsa.edu/d2l/



take all five courses. HRS Fundamentals: You are required to take:

• HRS Fundamentals • Human Resource Fundamentals • Benefits Fundamentals • Payroll Fundamentals • Time & Labor Fundamentals for Employee

Self Service • Time & Labor Fundamentals for Manager

Self Service • Reporting Fundamentals

Note: the Reporting Fundamentals course is not yet available. When it is available for registration we will let you know. We strongly encourage everyone to take this course; it is not required.

What is this? These are web-delivered courses; they provide the chance to become familiar with the basic concepts of these HRS module areas:

• HRS Fundamentals • Human Resource Fundamentals • Benefits Fundamentals • Payroll Fundamentals • Time & Labor Fundamentals for Employee

Self Service • Time & Labor Fundamentals for Manager

Self Service • Reporting Fundamentals

The courses you will take will depend on your role(s) in HRS.

Classroom Courses (register on OHRD site): http://www.ohrd.wisc.edu/reg/catalog_course.aspx?groupcoursekey=33285 You are required to take:

• Hiring Using JEMS • HR Essentials • Payroll Essentials

A note on the registration for these courses: We are offering two sessions of the Essentials courses for Madison staff; these are noted in the OHRD catalog as ‘Session A’ and ‘Session B.’ In turn, each of these classes is made up of a full-day of classroom instruction and a half-day of hands-on practice in the computer lab. You have two different options for when to take your lab, labeled ‘Option 1’ or ‘Option 2’ in the OHRD catalog. So – if you are required to take ‘HR Essentials,’ first register for either ‘UW Madison Session A’ or ‘UW Madison Session B’ and then register for one of the two lab options associated with that session (e.g. ‘UW Madison HR Essentials Session B Lab-Option 2’)

What is this?

UW-Madison will be using the Job and Employment Management System (or JEMS) to process new hires. We are therefore offering this classroom course:

Hiring Using JEMS

Other classroom courses, called ‘HRS Module Essentials,’ will take the information from Fundamentals one step further by providing the opportunity for hands-on work that really tests and demonstrates the concepts learned in the Fundamentals.

There are three HRS Module Essentials courses:

• Human Resources (HR) Essentials • Benefits (BN) Essentials • Payroll (PY) Essentials

Depending on your role(s) in HRS you may not need to attend all these courses.

Help / Support: Have questions about the HRS courses, or about D2L? Need help with the registration? Direct your questions / calls to Gareth Green at [email protected], or by phone at 265-5882.


mailto:[email protected]


Appendix B. UW-Madison Human Resource System (HRS) Implementation Learning Plan Departmental-Level Staff Introduction: This is your individual learning plan for the HRS implementation. It was developed based on your division’s Work Flow Project plan of action. Your divisional plan of action identified one or more HRS roles that you will hold once the system has been implemented; these roles were then mapped to the learning that is appropriate for that role. A note on modes of training delivery: The HRS Training Team is using a blended approach to delivering HRS content to end-users of the system. Much of the training is being delivered via the intranet, using the Desire 2 Learn (or D2L) system: http://www.uwsa.edu/d2l/ . D2L uses self-registration to access HRS courses; to enroll, simply log into D2L, navigate to the self-registration page, and enroll only for the courses listed in your learning plan below. Instructions for logging into D2L and registering for HRS courses are attached to this message. Other courses will be delivered in a face-to-face classroom session. Due to limited space we are asking that you register for these courses on-line, using the Office of Human Resource Development’s registration system. The registration links are provided below, next to the name of the face-to-face courses identified as part of your HRS curriculum. Your Learning Plan:

Web Courses (self-register in D2L): http://www.uwsa.edu/d2l/ HRS Security Awareness: You are required to take this course.

What is this? Successful completion of this course is necessary prior to receiving security access to HRS. It provides an opportunity to learn about best-practices relating to cyber security, and how to best protect sensitive HR data.

HRS Awareness Training (‘HRS 100’): You are required to take:

• HRS 101 • HRS 102 • HRS 103 • HRS 104 • HRS 105

What is this?

‘HRS 100’ is a series of awareness courses. These courses will be the foundation for ongoing HRS training. Think of the HRS 100 series as building blocks. They will form a sturdy base upon which the HRS Training Team can deliver software training.

The HRS 100 series features five courses:

6. HRS 101 - general overview; 7. HRS 102 - HR focus; 8. HRS 103 - Benefits focus; 9. HRS 104 – Payroll / Time and Labor/Absence

Management focus;




10. HRS 105 - Finance focus

Depending on your role you may not be required to take all five courses.

HRS Fundamentals: You are required to take:

• HRS Fundamentals • Human Resource Fundamentals • Benefits Fundamentals • Payroll Fundamentals • Time & Labor / Absence Management

Self Service Fundamentals • Reporting Fundamentals

What is this? These are web-delivered courses; they provide the chance to become familiar with the basic concepts of these HRS module areas:

• HRS Fundamentals • Human Resource Fundamentals • Benefits Fundamentals • Payroll Fundamentals • Time & Labor / Absence Management Self

Service Fundamentals • Reporting Fundamentals

The courses you will take will depend on your role(s) in HRS.

Classroom Courses (register on OHRD site): http://www.ohrd.wisc.edu/reg/catalog_course.aspx?groupcoursekey=33287 You are required to take:

• Hiring Using JEMS OR:

• HRS Task-Focused Module on Student Hiring

• HRS Task-Focused Module on Time & Leave Entry

• HRS Task-Focused Module on Funding

A note on the registration for these courses: You will either register for ‘Hiring Using JEMS’ or for one or more of the Task-Focused module learning opportunities. If you are taking ‘Hiring Using JEMS,’ the information on Student Hiring, Time & Leave Entry, and Funding will be covered as part of that course. You do not need to take the Task-Focused modules as well.

What is this?

UW-Madison will be using the Job and Employment Management System (or JEMS) to process new hires. We are therefore offering this classroom course:

• Hiring Using JEMS

The Divisional Work Flow Plans of action identify some departmental staff as having roles that won’t require the use of JEMS. In order to address the needs of these staff, we have developed three additional task-focused learning modules; these are classroom-based courses which replace the need to take the full ‘Hiring Using JEMS’ course. These are:

• HRS Task-Focused Module on Student Hiring • HRS Task-Focused Module on Time & Leave

Entry • HRS Task-Focused Module on Funding

Depending on your role(s) in HRS you may not need to attend all these courses.

Help / Support: Have questions about the HRS courses, or about D2L? Need help with the registration? Direct your questions / calls to Gareth Green at [email protected], or by phone at 265-5882.


mailto:[email protected]


Appendix C: UW-Madison HRS Training Schedule for Departments with Special Training Needs UW-Madison HRS Training Plan for Time & Labor/Absence Management for Housing Classroom training for Housing employees and time approvers only. If you are not in Housing, please do not enroll for these courses. Dates (Choose one) Date: Tuesday, April 5 Times: 2:30pm-4:00pm Location: Microbial Building Instructor: TBD OR Date: Wednesday, April 6 Times: 9:30am-11:00am Location: Microbial Building Instructor: TBD OR Date: Wednesday, April 6 Times: 2:30pm-4:00pm Location: Microbial Building Instructor: TBD OR Date: Thursday, April 7 Times: 9:30am-11:00am Location: Microbial Building Instructor: TBD Lab/ Hands on Training for Housing employees and time approvers only. If you are not in Housing, please do not enroll for these courses. Dates (choose one) Date: Tuesday, April 19 Times: 8:00am-9:30am Location: Kronshage Instructor: TBD OR Date: Tuesday, April 19 Times: 10:00am-11:30am Location: Kronshage Instructor: TBD OR Date: Tuesday, April 19 Times: 3:00pm-4:30pm Location: TBD Instructor: TBD OR Date: Wednesday, April 20


Times: 8:00am-9:30am Location: Kronshage Instructor: TBD OR Date: Wednesday, April 20 Times: 10:00am-11:30am Location: Kronshage Instructor: TBD OR Date: Wednesday, April 20 Times: 6:00pm-7:30apm Location: TBD Instructor: TBD OR Date: Thursday, April 21 Times: 8:00am-9:30am Location: Kronshage Instructor: TBD OR Date: Thursday, April 21 Times: 10:00am-11:30am Location: Kronshage Instructor: TBD OR Date: Thursday, April 21 Times: 3:00pm-4:30pm Location: TBD Instructor: TBD OR Date: Friday, April 22 Times: 8:00am-9:30am Location: Kronshage Instructor: TBD OR Date: Friday, April 22 Times: 10:00am-11:30am Location: Kronshage Instructor: TBD


UW-Madison HRS Training Plan for Time & Labor/Absence Management for Athletics Sessions are open for both students and time approvers in the UW-Madison Athletics department only. If you are not in Athletics, please do not enroll in one of these sessions. http://www.ohrd.wisc.edu/reg/catalog_course.aspx?groupcoursekey=33921 Dates (choose one date): Date: Monday, April 18 Times: 10:00am-12:00n Location: Heritage Hall, Kellner Building Instructor: TBD OR Date: Tuesday, April 19 Times: 1:00pm-3:00pm Location: Heritage Hall, Kellner Building Instructor: TBD OR Date: Thursday, April 21 Times: 1:00pm-3:00pm Location: Heritage Hall, Kellner Building Instructor: TBD OR Date: Monday, April 25 Times: 1:00pm-3:00pm Location: Heritage Hall, Kellner Building Instructor: TBD OR Date: Tuesday, April 26 Times: 10:00am-12:00n Location: Heritage Hall, Kellner Building Instructor: TBD UW-Madison HRS Training Plan for Time & Labor/Absence Management for the Wisconsin Union Several dates and times will be announced by your division. Contact Tim Delaney for details.



UW-Madison Department Week for the School of Medicine and Public Health http://www.ohrd.wisc.edu/reg/catalog_course.aspx?groupcoursekey=33669 These sessions are for SMPH departmental employees only. Please do not enroll in one of these sessions if you are not an SMPH employee. Week of April 4, 2011 – April 8, 2011

Monday, April 4, 2011: 10:30am-12:00n: Overview of the Week/Kickoff Meeting 1pm-4 pm: Hiring Using JEMS for Departments – 1 & 2

Tuesday, April 5, 2011: 8:30am-11:30am: Hiring Using JEMS for Departments – 1 & 2 1:00pm-2:30pm: Funding 3:00pm-4:30pm: Time & Leave

Wednesday, April 6, 2011 8:30am–10am: Funding 10:30am-12noon: Student Help 1pm–4pm: Hiring Using JEMS for Departments – 1 & 2

Thursday, April 7, 2011 8:30am-11:30am: Hiring Using JEMS for Departments – 1 & 2 1:00-2:30pm: Funding 3:00pm-4:30pm: Time & Leave

Friday, April 8, 2011: 8:30am-10am: Funding 10:30am-12noon: Time & Leave 2:00pm-3:30pm: Student Help

UW-Madison Department Week for the College of Letters & Science http://www.ohrd.wisc.edu/reg/catalog_course.aspx?groupcoursekey=33902 These sessions are for L&S departmental employees only. Please do not enroll in one of these sessions if you are not an L&S employee.

Monday, April 11, 2011: 9:00am-10:30am: Overview of the Week/Kickoff Meeting 12:30pm-4:30pm: Student Help Coordinators Training

Tuesday, April 12, 2011: 8:30am-4:30pm: Hiring Using JEMS

Wednesday, April 13, 2011 8:30am–4:30pm: Hiring Using JEMS

Thursday, April 14, 2011 8:30am-4:30pm: Hiring Using JEMS

Friday, April 15, 2011: 8:30am-12:30pm: Student Help Coordinators Training 1:00pm-2:30pm: Funding



uw-madison hrs training plan through initial rollout · hrs training plan for hrs security...

Documents