utsa - pooling rules. utsa – pooling rules what is pooling? every subaccount in a budget group is...
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UTSA - Pooling RulesUTSA - Pooling RulesUTSA - Pooling RulesUTSA - Pooling Rules
UTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling Rules• What is Pooling?• Every subaccount in a budget group is
assigned to a budget pool • Accounts are pooled together if there are no
transfer restrictions between them. • The available balance of the accounts in the
budget pool are added together to calculate the pool balance.
• To process a transaction, it is the pool balance and not the available balance of the account that determines if sufficient funds are available.
• What is Pooling?• Every subaccount in a budget group is
assigned to a budget pool • Accounts are pooled together if there are no
transfer restrictions between them. • The available balance of the accounts in the
budget pool are added together to calculate the pool balance.
• To process a transaction, it is the pool balance and not the available balance of the account that determines if sufficient funds are available.
UTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling Rules
• What are the benefits of Pooling?• Reduce the number of routine transfers that may be
required between subaccounts.
• Streamlines the payment process when checking for sufficient funds to process a transaction.
• What are the benefits of Pooling?• Reduce the number of routine transfers that may be
required between subaccounts.
• Streamlines the payment process when checking for sufficient funds to process a transaction.
UTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling Rules• Fund 14 – E&G Fund • F&A Accounts
• Pool all subaccounts together
• All Other Accounts• Departmental Accounts
• Pool salary subaccounts together except for work-study subaccount
• Pool all other subaccounts together
• State Pass-through Funds (Grants)• Pooling will be based on the terms and conditions of the
grant
• Fund 14 – E&G Fund • F&A Accounts
• Pool all subaccounts together
• All Other Accounts• Departmental Accounts
• Pool salary subaccounts together except for work-study subaccount
• Pool all other subaccounts together
• State Pass-through Funds (Grants)• Pooling will be based on the terms and conditions of the
grant
UTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling Rules
• Fund 18 – Service Fund• Budgeted Accounts
• Pool salary and benefits subaccounts together
• Pool revenue subaccounts together
• Pool all other subaccounts together
• Non-Budgeted Accounts• Pool all subaccounts together
• Fund 18 – Service Fund• Budgeted Accounts
• Pool salary and benefits subaccounts together
• Pool revenue subaccounts together
• Pool all other subaccounts together
• Non-Budgeted Accounts• Pool all subaccounts together
UTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling Rules• Fund 19 – Designated Fund• Budgeted – Designated Tuition Funded Accounts
• Pool salary and benefits subaccounts together except for work-study subaccount
• Pool revenue subaccounts together• Pool debt service subaccounts together• Pool all other subaccounts together
• Budgeted – Fee Funded Accounts• Pooling based on request from user/administrator for expense accounts• Pool revenue subaccounts together• If not specified, pooling will default to rules used for Designated Tuition
Funded accts• Non-Budgeted Accounts
• Pool all subaccounts together
• Fund 19 – Designated Fund• Budgeted – Designated Tuition Funded Accounts
• Pool salary and benefits subaccounts together except for work-study subaccount
• Pool revenue subaccounts together• Pool debt service subaccounts together• Pool all other subaccounts together
• Budgeted – Fee Funded Accounts• Pooling based on request from user/administrator for expense accounts• Pool revenue subaccounts together• If not specified, pooling will default to rules used for Designated Tuition
Funded accts• Non-Budgeted Accounts
• Pool all subaccounts together
UTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling Rules
• Fund 26 – Restricted Fund (Contracts and Grants)• Pooling will be based on the terms and conditions of
the grant or contract
• Fund 26 – Restricted Fund (Contracts and Grants)• Pooling will be based on the terms and conditions of
the grant or contract
UTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling Rules• Fund 29 – Auxiliary Fund• Budgeted Accounts
• Pool salary and benefits subaccounts together except for work-study subaccount
• Pool revenue subaccounts together• Pool debt service subaccounts together• Pool utility expense subaccounts together• Pool all other subaccounts together
• Budgeted – Fee Funded Accounts• Pooling based on request from user/administrator for expense accounts• Pool revenue accounts together• If not specified, pooling will default to rules used on the Budgeted
Accounts
• Non-Budgeted Accounts• Pool all subaccounts together
• Fund 29 – Auxiliary Fund• Budgeted Accounts
• Pool salary and benefits subaccounts together except for work-study subaccount
• Pool revenue subaccounts together• Pool debt service subaccounts together• Pool utility expense subaccounts together• Pool all other subaccounts together
• Budgeted – Fee Funded Accounts• Pooling based on request from user/administrator for expense accounts• Pool revenue accounts together• If not specified, pooling will default to rules used on the Budgeted
Accounts
• Non-Budgeted Accounts• Pool all subaccounts together
UTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling Rules• Fund 30 – Restricted Fund (Gifts and
Endowment Distributions)• Pool all subaccounts together
• Fund 32 – Loan Fund• Pooling is not applicable
• Fund 36 – Unexpended Plant Fund• No pooling of subaccounts
• Fund 41 – Agency Fund• Pool all subaccounts together
• Fund 30 – Restricted Fund (Gifts and Endowment Distributions)• Pool all subaccounts together
• Fund 32 – Loan Fund• Pooling is not applicable
• Fund 36 – Unexpended Plant Fund• No pooling of subaccounts
• Fund 41 – Agency Fund• Pool all subaccounts together
UTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling RulesUTSA – Pooling Rules
• For a copy of the pooling rules, go to For a copy of the pooling rules, go to Controller’s website and click on Pooling Controller’s website and click on Pooling RulesRules• http://www.utsa.edu/financialaffairs/controller/
• For a copy of the pooling rules, go to For a copy of the pooling rules, go to Controller’s website and click on Pooling Controller’s website and click on Pooling RulesRules• http://www.utsa.edu/financialaffairs/controller/