utilizing effective time management
TRANSCRIPT
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Utilizing Effective Time Management
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Time Management
Solutions to excessive stress usually boildown to eating right, getting enough
sleep, and managing your timeeffectively. Organization is time
management, and time management is
one part of stress management.
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Objectives
Examine time management skills
Organize your desk, day, and life
Resources
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Key Questions to Ask Yourself
Do you plan tomorrows work today?
Do you get unpleasant duties out of theway as soon as possible?
Are you able to deal bluntly with peoplewho waste your time?
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Effectively Managing Time
Do you set aside a portion of each dayto think, create, plan?
Is your desk or other workplaces tidy?
Can you find what you need withoutwasting time?
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Everyone has the same amountof time
60 minutes per hour
1,440 minutes per day
525,600 minutes per year
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How We Waste Time
Lack of discipline
Indecisiveness
Personal
Disorganization
Procrastination
Inability to say NO
Poor DelegationSkills
Day Dreaming
Worry
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Time Waste - Caused by Others
TelephoneInterruptions
Drop-In Visitors
UnscheduledMeetings
PoorCommunications
Confused chain ofAuthority
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Inefficiency - Can Your CompanyAfford It?
Statistics show the average workerloses at least one hour of productivity
each day due to disorganization.
How much is disorganization and
inefficiency costing your school orcompany?
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Do the Math
1 hour X one workers hourly salary=$____________
5 days a week X____ $ lost today=$lost this week.
48 weeks X $lost this week+___$ lost
this year. Number of employees x __$ lost this
year =$ total.
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Signs of Disorganization-Causes Inefficiency
Desk or office cluttered with papers,files and equipment.
Poor or no filing system
No follow-up system
Dont know where to put the papers
Procrastination - Its either the fear offailure or simple indecision.
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Signs of Disorganization -2
Being reactive instead of proactive tothe job or task at hand
-(Waiting for something to happeninstead of making something happen)
Unable to identify between the urgent,the important and the unnecessary
-(A problem with prioritizing)
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Time Log
Write down everything you do for aperiod of time
Learn how you really spend your time
Identify areas where you can improveyour use of time
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Time Management
Time Management is only a set of skillsand tools to help us more efficiently
control the events of our lives. Doing a better job of managing our
time is meaningless unless we are
managing it to accomplish those thingsthat are of greatest importance in ourlives.
Hyrum Smith- Creator of the Franklin
Day Planner
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Keep Clutter Out of Your Life
Managing Time More ProductivelyKeeps Clutter Out of Your Life
Mental Clutter-Things that occupy yourmind that should be released from it.
-Example - Things you should delegateto others.
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Tool : Your Calendar
Maintain your own calendar
Keep one calendar for everything
Take calendar wherever you go
Know your energy cycle
Plan every day
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Tool : Your Calendar
Dont plan every minute
Prioritize
Save peak energy periods for yourself
Schedule time for routine tasks
Schedule your rewards
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Tool : Daily Task List
List everything youd like to accomplish
Assign value using ABC system
Assign numerical value to each item
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Prioritizing
Prioritizing means determining the relativeimportance and precedence of events.
And it is absolutely necessary foreffective planning. Prioritizing keeps usfrom spending time on things we dont
really value.Hyrum Smith
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Remember
Value the time your have
Nothing is worth more than this day.
Take care of today.let the calendartake care of the years.
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A Final Thought On Time
Many People.
- Think too much of destinations andtoo little of preparations
- They dont realize that todays actions
will determine tomorrows achievements