utilities_building_blocks_china_delta accounting for utilities _689_bb_configguide.doc

EHP3 for SAP ERP 6.0

December 2009

English

Delta Accounting for Utilities (689)

SAP AGDietmar-Hopp-Allee 1669190 Walldorf

Building Block Configuration Guide

Germany

SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide

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Icons

Icon Meaning

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Example

Note

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Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

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EXAMPLE TEXT Names of elements in the system. These include report names, program names, Transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

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Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Contents

Delta Accounting for Utilities: Configuration Guide.........................................................................5

1 Purpose................................................................................................................................... 5

2 Preparation.............................................................................................................................. 5

2.1 Prerequisites.................................................................................................................. 5

3 Configuration........................................................................................................................... 5

3.1 General Ledger Accounting (New) (from 'Financial Accounting (New)')........................5

3.1.1 Creating New G/L Accounts......................................................................................5

3.2 Accounts Receivable and Accounts Payable (from 'Financial Accounting (New)')........6

3.2.1 Def. Alternative Reconcil. Accnt. f. Vendor - Special G/L Indicator...........................6

3.3 Valuation and Account Assignment...............................................................................7

3.3.1 Defining Valuation Classes........................................................................................7

3.3.2 Configuring Automatic Postings................................................................................8

3.4 Commitment Items........................................................................................................8

3.4.1 Maintaining FM Area.................................................................................................8

3.4.2 Assigning Company Code to FM Area......................................................................9

3.4.3 Assigning Fiscal Year Variant to FM Area.................................................................9

3.4.4 Creating Commitment Items....................................................................................10

3.4.5 Assigning Commitment Items to G/L Accounts.......................................................11

3.4.6 Activating Project Cash management.....................................................................11

3.4.7 Defining Field Status Variants - Field status groups................................................11

3.4.8 Maintaining Account Assignment Category.............................................................12

4 Providing Country-Specific Texts...........................................................................................12

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Delta Accounting for Utilities: Configuration Guide

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using eCATTs and BC Sets, use the Building Block Installation Assistant.

2 Preparation

2.1 Prerequisites

Building BlocksBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the building block prerequisite matrix (Prerequisites_Matrix_[xx]_EN_ZH.xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. UTL refers to the SAP Best Practices Utilities Package: Prerequisites_Matrix_UTL_EN_ZH.xls). This document can be found on the SAP Best Practices documentation DVD in the folder ..\BBLibrary\General\:

3 Configuration

3.1 General Ledger Accounting (New) (from 'Financial Accounting (New)')

3.1.1 Creating New G/L Accounts

UseIn this activity you create the G/L accounts which are common used in Utilities industry in China.

Procedure 1. Access the activity choosing one of the following navigation options:

SAP ECC menu Accounting ® Financial Accounting ® General Ledger ® Master Records ® G/L Accounts ® Individual Processing ® Centrally

Transaction code FS00

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide To maintain data for an account:

2. On the Edit G/L Account Centrally view, enter the account number and the company code 1000.

3. Choose Create (the icon right to the company code field).

4. Maintain required data then save. The following G/L accounts are created for company code 1000. Refer to file SMBA0_SKA1_B12M_J01_689.TXT, SMBA0_SKAT_B12P_J01_689.TXT, SMBA0_SKB1_B12T_J01_689.TXT for details.

ChAc G/L account CoCd Long text (EN) Long text (ZH)

YACN 11230201 1000 Project Down Payments 工程预付款YACN 16010451 1000 Fix asset-Equipment 固定资产-设备YACN 16020451 1000 Depreciation-Equipment 累计折旧-设备YACN 16020451 1000 AuC Materials 在建工程物资YACN 56010451 1000 Depreciation-Equipment 设备折旧YACN 56980101 1000 Construction Costs 建筑工程费YACN 56980201 1000 Installation Costs 安装工程费YACN 56980301 1000 Equipment Costs 设备购置费YACN 56980401 1000 Other Costs 其它费用YACN 57010204 1000 Down Payments 工程预付款YACN 59010202 1000 Project Settlement 项目成本结转

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3.2 Accounts Receivable and Accounts Payable (from 'Financial Accounting (New)')

3.2.1 Def. Alternative Reconcil. Accnt. f. Vendor - Special G/L Indicator

UseIn this activity, you define an account in which the vendor down payments are managed in the general ledger. The down payment posting is then automatically made to this account instead of to the normal payables account (reconciliation account).


Transaction code OBYR

IMG menu Financial Accounting (New) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Down Payment Made ® Define Alternative Reconciliation Account for Down Payments

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 2. On the Maintain Accounting Configuration: Special G/L - List screen, choose Create.

3. On the Create New Indicator screen, make the following entries:

Account type

Special G/L ind.

Name Description

K R DP, WBS Down Payments, Project

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 4. Choose Continue (Enter).

5. On the Maintain Accounting Configuration: Special G/L - Properties screen, make the following entries:

Commitments warning Debit 29 Credit 39

X Down payment made Reverse down payment

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 6. Choose Save.

7. Choose Accounts (F9). If a dialog box Chart of Accounts Entry appears, enter YACN and choose Continue.

8. On the Maintain Accounting Configuration: Special G/L- Accounts screen, make the following entries:

Chart of Accounts

Account Type

Special G/L ind.

Recon. acct Special G/L account

YACN K R 22020101 11230201

YACN K R 22020201 11230201

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3.3 Valuation and Account Assignment3.3.1 Defining Valuation Classes

UseIn this activity, you define which valuation classes are allowed for a material type.


Transaction code OMSK

IMG menu Materials Management ® Valuation and Account Assignment ® Account Determination ® Account Determination Without Wizard ® Define Valuation Classes

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 2. On the Account Category Reference/Valuation Classes screen, choose Valuation Class.

3. On the next screen, choose New Entries. Then make the following entries:

ValCl ARef Description

3201 0006 Services-construction

3202 0006 Services-installation

3203 0006 Services-others

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3.3.2 Configuring Automatic Postings

UseIn this activity, you enter the system settings for Inventory Management and Invoice Verification transactions for automatic postings to G/L accounts.


Transaction code OBYC

IMG menu Materials Management ® Valuation and Account Assignment ® Account Determination ® Account Determination Without Wizard ® Configure Automatic Postings ® Account Assignment

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 2. On the Maintain FI Configuration: Automatic Posting - Procedures screen double-click the line

for transaction BSX Inventory posting.

3. On the window, enter Chart of Account YACN then choose Continue.

4. On the Maintain FI Configuration: Automatic Posting - Accounts screen, choose New Entries to add the following entries:

Valuation modif. Valuation class Account

0001 0710 16040502

0001 0720 16040502

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6. Choose Back.

7. Double-click the line for transaction GBB Offsetting entry for inventory posting.

8. On the Maintain FI Configuration: Automatic Posting - Accounts screen, choose New Entries to add the following entries:

Valuation modif.

General modification

Valuation class

Debit Credit

0001 AUF 3040 59010101 59010101

0001 VBR 0710 56980301 56980301

0001 VBR 0720 56980301 56980301

0001 VBR 3201 56980101 56980101

0001 VBR 3202 56980201 56980201

0001 VBR 3203 56980401 56980401

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3.4 Commitment Items3.4.1 Maintaining FM Area

UseIn this activity, you create your financial management (FM) areas.

Procedure1. Access the activity choosing one of the following navigation options:

Transaction code SPRO

IMG menu Enterprise Structure ® Definition ® Financial Accounting ® Maintain FM Area

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 2. On the Change View Create FM Areas: Overview screen, Choose New Entries and make the

following entries:

Field name Description User action and values Comment

FM Area 1000

FM area text FM area 1000

FM area Currency

CNY

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3.4.2 Assigning Company Code to FM Area

Use The purpose of this activity is to assign company code to financial management area.


Transaction code SPRO

IMG menu Enterprise Structure ® Assignment ® Financial Accounting ® Assign company code to financial management area

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 2. On the Change View Assigning Company Codes to FM Areas: Overview screen, make the

following entries:

Field name Description User action and values

Comment

CoCode 1000 公司代码 1000

FM Area 1000 FM area 1000

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3.4.3 Assigning Fiscal Year Variant to FM Area

UseIn this activity, you assign fiscal year variants to your FM areas.

Procedure1. Access the activity choosing one of the following navigation options:

Transaction code OF32

IMG menu Public Sector Management ® Funds Management Government ® Basic Settings ® Fiscal Year Variant ® Assign Fiscal Year Variant to FM Area

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 2. On the Change View Assign FM Area to Fiscal Year Variant: Overview screen, make the

following entries:

Field name Description User action and values Comment

FM Area 1000

Fiscal Year Variant

K4 The same variant as in Financial Accounting

3. Choose Save.

3.4.4 Creating Commitment Items

UseThe purpose of this activity is to create commitment items.


Transaction code FMCIA

IMG menu Project System ® Payments ® Commitment Items ® Edit Single Commitment Items Manually

2. If a popup screen Enter FM Area appears enter 1000 and choose Continue.

3. On the Edit Commitment Item screen, enter the Commitment Item number.

4. Choose Create (the icon right to the FM Area field).

5. Make entries as in the following table then choose Save.

Commitment Item

Name Description Financial trans.

Commitment Item Cat.

8001 Construction Cost

Project Cost- Construction

30 3

8002 Installation Cost Project Cost- Installation 30 3

8003 Equipment Cost Project Cost- Equipment 30 3

8004 Project Cost- other

Project Cost- other 30 3

8005 Fixed Asset &AUC

Fixed Asset &AUC 30 3

8006 Material Material 30 3

8007 Invoice Invoice 60 3

8008 Bank Payment Bank Payment 90 1

8009 GR/IR Clearing GR/IR Clearing 40 3

8888 Clearing Clearing 50 3

8999 Expense item Expense item 30 3

9999 Revenue item Revenue item 30 2

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3.4.5 Assigning Commitment Items to G/L Accounts

UseThe purpose of this activity is to assign commitment items to G/L account.

Procedure 1. Access the activity using one of the following navigation options:

SAP ECC menu Accounting ® Financial Accounting ® General Ledger ® Master Records ® G/L Accounts ® Individual Processing ® In Company Code

Transaction code FSS0

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 2. On the tab Create/bank/interest assign a commitment item to the accounts. For detail

assignment refer to the file SMB12_SKB1_B12T_689.TXT.

3.4.6 Activating Project Cash management

Use The purpose of this activity is to activate Project Cash Management for particular company codes. If you have assigned a number of company codes to one FM area, you have the option of activating some of these company codes, while leaving others inactive.


Transaction code OPI6

IMG menu Project System ® Payments ® Activate Project Cash management in company code

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 2. On the Change View Activate Project Cash Management: Overview screen, set the following

indictors:

Field name Cocd FMA Actv.

Entry 1 1000 1000 X

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 3. Confirm the entries.

4. Choose Save.

3.4.7 Defining Field Status Variants - Field status groups

Use The purpose of this activity is to set commitment item as optional entry in the field status group.


Transaction code OBC4

IMG menu Financial Accounting (New) ® Financial Accounting Global Settings (New) ® Ledgers ® Fields ® Define Field Status Variants

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SAP Best Practices Delta Accounting for Utilities (689): Configuration Guide 2. On the Change View Field status variants: Overview screen, choose field status variant 0010

and double click Field status groups on the left dialog structure.

3. On the Change View Field status groups: Overview screen, double click filed status group YB69.

4. On the Maintain Field Status Group: Overview screen, double click Additional account assignments.

5. Set filed Commitment item as Opt. entry.

6. Choose Save.

3.4.8 Maintaining Account Assignment Category

Use The purpose of this activity is to set commitment item as optional entry in the account assignment category.


Transaction code OBC4

IMG menu Logistics Execution ® Transportation ® Shipment Costs ® Settlement ® Maintain Account Assignment Category

2. On the Change View Account Assignment Categories: Overview screen, double click account assignment category K.

3. On the Change View Account Assignment Categories: Details screen, set filed Commitment Item as Opt.Entry.

4. Choose Save.

4 Providing Country-Specific Texts To translate the configuration settings, check the external files in the translation part of the master list and enter the data accordingly.

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utilities_building_blocks_china_delta accounting for utilities _689_bb_configguide.doc

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