Using Voyager’s

Acquisitions Module

in a Small College Library

Ray Calvert – Coastal Georgia Community College

What is a small college library?

• Enrollment

• Budget

• Staff

• Collection

Coastal Georgia Community College

Enrollment – 2002 - 2003

• Headcount – 2,398 - 8.5% increase over Fall 2001

• FTE – 1,361 – 12.1% increase over Fall 2001

Coastal Georgia Community College

Library Budget – 2001 - 2002

• Total budget - $547,523

• Equipment/capital outlay budget - $94,053

- Includes $16,000 for supporting Brunswick Center programs

Coastal Georgia Community College

Library Collection Expenditures – 2001 - 2002

• Periodicals - $50,928

• Standing orders - $7,331

• Books - $27,794

• Audiovisual - $4,000

• Binding - $4,000

54%8%

30%4% 4%

Periodicals

Standing Orders

Books

Audio-visual

Binding

Coastal Georgia Community College

Library Collection Expenditures – 2001-2002

Coastal Georgia Community College

Library Budget – 2002 - 2003

• Total budget - $420,369

• Equipment/capital outlay budget - $73,800

- Includes $12,800 for supporting Brunswick Center programs

Coastal Georgia Community College

Library Collection Expenditures – 2002 - 2003

• Periodicals - $54,135

• Standing orders - $5,903

• Books - $12,594

• Audiovisual - $2,000

• Binding - $1,168

70%

8%

17%3%

2%

Periodicals

Standing Orders

Books

Audio-visual

Binding

Coastal Georgia Community College

Library Collection Expenditures – 2002-2003

Coastal Georgia Community College - Staff

1 Library Director

1 Staff Assistant

2 Public Services Librarians

1 Technical Services Librarian

2 Part-time Library Assistants

1 Media Services Director

1 Media Services Assistant

1 GSAMS Support Assistant

Coastal Georgia Community College - Collection

Volumes – 45,918

Titles – 41,294

Microfilm-Units – 33,185

Serials subscriptions – 378

Audiovisual – 1,260

Coastal Georgia Community College –

Library Mission Characteristics

• Board of Regents transfer programs

• DTAE programs

• Brunswick Center –

Armstrong Atlantic State Univ.

Georgia Southern Univ.

• Camden Center & Liberty Center

Coastal Georgia Community College –

Additional Library Mission Characteristics

• Open computer lab – 51 computers

• College website management

• GSAMS support

• Learning Center

• Student Support Services (a Federal TRIO Program)

Voyager’s Acquisitions Module

• Vendor records

• Ledgers and funds

• Purchase orders

• Invoices

• Serial check-in records

• Bindery records

• EDI

CGCC Acquisitions Process

Without Voyager

CGCC Acquisitions Process

With Voyager

Voyager’s Acquisitions Module - Disadvantages

• Time required to create purchase orders• Time required to create serials records• Difficulty with editing purchase order records once approved• Cataloging records in Voyager and OCLC are already established and must be removed if an order is canceled

Voyager’s Acquisitions Module - Advantages

• Continuous collection budget tracking

• Vendor records and histories

• Ability to place orders online directly with the vendor

• Received materials are available for use quicker

Solutions to Collection Budget Problems