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Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric J. Bruns, Ph.D. April Sather, MPH University of Washington School of Medicine Wraparound Evaluation and Research Team National Wraparound Initiative 206-685-2085 [email protected] www.wrapinfo.org Presented at the California Wraparound Symposium Sacramento, California December 3, 2008

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Page 1: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Using the Wraparound Fidelity Assessment System to Support High-Quality WraparoundOverview and Lessons Learnedfrom California Development Teams

Eric J. Bruns, Ph.D.April Sather, MPHUniversity of Washington School of MedicineWraparound Evaluation and Research TeamNational Wraparound [email protected]

Presented at theCalifornia Wraparound

Symposium

Sacramento, CaliforniaDecember 3, 2008

Page 2: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Overview of the session Quick recap: The importance of

maintaining (and measuring) fidelity Overview of the Wraparound Fidelity

Assessment System Using the WFAS tools in California’s

Development Team communities Results from California sites Implications and possible next steps

Page 3: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

What is Wraparound? Wraparound is a family-driven, team-based process

for planning and implementing services and supports.

Through the wraparound process, teams create plans that are geared toward meeting the unique and holistic needs of children and youth with complex needs and their families.

The wraparound team members (e.g., the identified youth, his or her parents/caregivers, other family members and community members, mental health professionals, educators, and others) meet regularly to implement and monitor the plan to ensure its success.

Page 4: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

When wraparound is implemented as intended… High-quality teamwork and flexible funds leads to enhanced

creativity, better plans, and better fit between family needs and services/supports

This in turn leads to greater relevance for families, less dropout Strengths, needs, and culture discovery and planning process

leads to more complete engagement of families As family works with a team to solve its own problems,

develops family members’ self-efficacy Individualization and strengths focus enhances cultural

competence, relevance, and acceptability Focus on setting goals and measuring outcomes leads to more

frequent problem-solving and more effective plans

Page 5: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Ten principles of the wraparound process

Model adherent wraparound

•Youth/Family drives goal setting

•Single, collaboratively designed service plan

•Active integration of natural supports and peer support

•Respect for family’s culture/expertise

•Opportunities for choice

•Active evaluation of strategies/outcomes

•Celebration of success

Phases and Activities of the Wraparound Process

Short term outcomes:

•Better engagement in service delivery

•Creative plans that fit the needs of youth/family

•Improved service coordination

•Follow-through on team decisions

•Family regularly experiences success/support

Theory of change for wraparound process

Intermediate outcomes:

•Participation in services

•Services that “work” for family

Intermediate outcomes:

•Achievement of team goals

•Increased social support and community integration

•Improved coping and problem solving

•Enhanced empowerment

•Enhanced optimism/self-esteem

Long term outcomes:

•Stable, home-like placements

•Improved mental health outcomes (youth and caregiver)

•Improved functioning in school/ vocation and community

•Improved resilience and quality of life

From Walker (2008)

Page 6: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Outcomes of WraparoundDoes wraparound work?

For whom?

What leads to positive outcomes?

Page 7: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Outcomes from Wraparound Milwaukee

After Wraparound Milwaukee assumed responsibility for youth at residential level of care (approx. 700-1000 per year)… Average daily Residential Treatment population reduced

from 375 placements to 70 placements Psychiatric Inpatient Utilization reduced from 5000 days

per year to under 200 days (average LOS of 2.1 days) Reduction in Juvenile Correctional Commitments from

325 per year to 150 (over last 3 years)

(Kamradt et al., 2008)

Page 8: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Results from Nevada:Impact on Child Functioning

0

20

40

60

80

100

120

Intake 6 months 12 months 18 monthsAv

era

ge

Fu

nc

tio

na

l Im

pa

irm

en

t o

n t

he

CA

FA

S

Traditional Svcs Wraparound

Bruns et al. (2006)

Page 9: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Results from Clark County, WAImpact on juvenile justice outcomes

Connections (wraparound) group (N=110) 3 times less likely to commit felony offense than comparison group (N=98)

Connections group took 3 times longer on average to commit first offense after baseline

Connections youth showed “significant improvement in behavioral and emotional problems, increases in behavioral and emotional strengths, and improved functioning at home at school, and in the community”

Pullman et al. (2006)

Page 10: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Other outcomes of wraparound Greater/more rapid achievement of

permanency when implemented in child welfare (Oklahoma)

More successful integration of adult prisoners into the community (Oklahoma)

Reduction in costs associated with residential placements (LA County, Washington State, Kansas, many other jurisdictions)

Page 11: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

There have been Seven Published Controlled Studies of Wraparound

StudyTarget

populationControl Group Design N

1. Bickman et al. (2003) Mental health Non-equivalent comparison 111

2. Carney et al. (2003) Juvenile justice Randomized control 141

3. Clark et al. (1998) Child welfare Randomized control 132

4. Evans et al. (1998) Mental health Randomized control 42

5. Hyde et al. (1996) Mental health Non-equivalent comparison 69

6. Pullman et al. (2006) Juvenile justice Historical comparison 204

7. Rast et al. (2007) Child welfare Matched comparison 67

Page 12: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Effect Sizes(Cohen, 1988)

Small = 0.2 Large = 0.8Medium = 0.5

Page 13: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Mean Effect Sizes & 95% Confidence Intervals

Page 14: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Findings from the seven controlled studies Strong results in favor of wraparound found for

Living Situation outcomes (placement stability and restrictiveness)

A small to medium sized effect found for: Mental health (behaviors and functioning) School (attendance/GPA), and Community (e.g., JJ, re-offending) outcomes

The overall effect size of all outcomes in the 7 studies is about the same (.35) as for “evidence-based” treatments, when compared to services as usual (Weisz et al., 2005)

Suter & Bruns (2008)

Page 15: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Positive Outcomes are Not Guaranteed!

Studies indicate that Wraparound teams often fail to: Incorporate full complement of key individuals on the

Wraparound team; Engage youth in community activities, things they do well,

or activities to help develop friendships; Use family/community strengths to plan/implement services; Engage natural supports, such as extended family members

and community members; Use flexible funds to help implement strategies Consistently assess outcomes and satisfaction.

Page 16: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Fidelity is critical to outcomes Higher levels of fidelity to organizational level assessment for

ACT was associated with greater reductions in days spent in psychiatric hospitals (McGrew, Bond, Dietzen & Salyers, 1994)

Improved youth delinquency outcomes for higher fidelity Teaching Family model (Kirigin et. al. 1982)

Improved youth delinquency outcomes for higher fidelity MST (Henggler, Melton, Browndino, Scherer and Hanley, 1997)

Better overall outcomes for youth receiving model adherent FFT (Alexander, Pugh, Parsons and Sexton, 2000)

Better outcomes for school-wide behavioral management when implemented with fidelity (Felner et. al. 2001)

Page 17: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

What is the connection between fidelity and outcomes with wraparound?

Provider staff whose families experience better outcomes were found to score higher on fidelity tools (Bruns, Rast et al., 2006)

Wraparound initiatives with positive fidelity assessments demonstrate more positive outcomes (Bruns, Leverentz-Brady, & Suter, 2008)

Page 18: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

What does it take to get high fidelity scores? Communities with better developed supports

for wraparound show higher fidelity scores Training and coaching found to be associated

with gains in fidelity and higher fidelity

Page 19: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Stages of Implementation(from Fixsen et al., 2005)

Context and Readiness

StaffSelection

Training

Supervision and

Coaching

Performance Management

ProgramEvaluation

OrganizationalSupports

Page 20: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Team

Organization(lead and partner agencies)

System (Policy and Funding Context)

Effective

Supportive

Hospitable

Levels Of Support For Wraparound

Page 21: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Types of program and system support for Wraparound1. Community partnership: Do we have collaboration across

our key systems and stakeholders?2. Collaborative action: Do the stakeholders take concrete

steps to translate the wraparound philosophy into concrete policies, practices and achievements?

3. Fiscal policies: Do we have the funding and fiscal strategies to meet the needs of children participating in wraparound?

4. Service array: Do teams have access to the services and supports they need to meet families’ needs?

5. Human resource development: Do we have the right jobs, caseloads, and working conditions? Are people supported with coaching, training, and supervision?

6. Accountability: Do we use tools that help us make sure we’re doing a good job?

Page 22: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Data Supporting Wraparound

Implementation

WFAS

WFI-4

TO

M

CSWI

Doc

Rev

iew

Observation Tools

Document Review Tools

21 43

21 63 4 5

VVDBTraining and Coaching

Tools

WFASResearch and CQI

ToolsNew Staff Credentialed Staff

Page 23: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Evaluating the quality and fidelity of wraparound implementation

The Wraparound Fidelity Assessment System

Page 24: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Wraparound Fidelity Assessment System

WFAS

WFI-4

TO

M

CSWI

Doc

Rev

iew

WFI-4 – Wraparound

Fidelity Index

CSWI – Community Supports for

Wraparound Inventory

DRM – Document

Review Measure

TOM – Team Observation

Measure

Page 25: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

The Wraparound Fidelity Index, version 4

Assesses implementation of the wraparound process through brief interviews with multiple respondents Caregivers Youths Wraparound Facilitators Team Members

Found to possess good psychometric characteristics Test-retest reliability Inter-rater agreement Internal consistency

Used in research on wraparound Even more widely as a quality assurance mechanism by

wrap programs

Page 26: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Wraparound Fidelity Index, v.4

Items on the principles and core activities, organized by the 4 phases of wraparound Engagement: Did you select the people who would be on your

youth and family team? Principle = Team based

Planning: Does the plan include strategies for helping your child get involved with activities in the community? Principle = Community based

Implementation: Does the team evaluate progress toward the goals of the plan at every team meeting? Principle = Outcome based

Transition: Will some members of your team be there to support you when formal wraparound is complete? Principle = Persistence

Page 27: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

WFI Items: Engagement and Team Preparation Phase

Phase 1: Engagement Yes SometimesSomewhat No

1.CC

When you first met your wraparound facilitator, were you given time to talk about your family's strengths, beliefs, and traditions? Circle one: YES NODid this process help you appreciate what is special about your family? Circle one: YES NO

YES to both

questions

YES to only the first question

NO to the first

question

2 1 0

2.FVC

Before your first team meeting, did your wraparound facilitator fully explain the wraparound process and the choices you could make?

2 1 0

3.SB

At the beginning of the wraparound process, did you have a chance to tell your wraparound facilitator what things have worked in the past for your child and family?

2 1 0

4.TB

Did you select the people who would be on your wraparound team?

2 1 0

5.TB

Is it difficult to get agency representatives and other team members to attend team meetings when they are needed?

0 1 2

6.OB

Before your first wraparound team meeting, did you go through a process of identifying what leads to crises or dangerous situations for your child and your family?

2 1 0

Page 28: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Scoring the WFI:Individual items (Planning phase)

Q1. Were you given time to talk about your family's strengths, beliefs, and traditions?True - 10 Partly True - 3 Not True - 2

Q2. Did your facilitator fully explain wraparound & the choices you could make? True - 9 Partly True - 4 Not True - 2

Q3. Did you have a chance to tell your wraparound facilitator what has worked in the past for your child and family? True - 7 Partly True - 4 Not True - 4

Q4. Did you select the people who would be on your wraparound team? True - 7 Partly True - 4 Not True – 4

Q5. Is it difficult to get team members to meetings when they are needed? True – 9 Partly True – 3 Not True - 3

Q6. Did you go through a process of identifying what leads to crises for yr family? True – 8 Partly True – 3 Not True - 4

1.541.46

1.2 1.2

1.4

1.26

0

0.2

0.4

0.6

0.8

1

1.2

1.4

1.6

1.8

2

Q1 Q2 Q3 Q4 Q5 Q6

Page 29: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Example WFI report:Comparing scores across sites and to nat’l mean

1.54 1.46

1.2 1.21.4

1.261.13

1.241.12

1.32 1.261.17

1.4 1.5

1.2 1.3

1.6

1.3

0

0.5

1

1.5

2

Site A 1.54 1.46 1.2 1.2 1.4 1.26

Site B 1.13 1.24 1.12 1.32 1.26 1.17

Natl Mean 1.4 1.5 1.2 1.3 1.6 1.3

Q1 Q2 Q3 Q4 Q5 Q6

Page 30: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

WFI-4: Discriminant Validity

50

60

70

80

90

100P

erce

nt

of

tota

l fid

elit

y

Facilitator 83.8 74.4

Caregiver 77.1 62.1

Youth 73.6 61.9

Team Member 78.4 70.1

Wrap sites (n=12)Non-wrap sites

(n=3)

**P<.0001; *p<.01

*

****

Page 31: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

What is “high fidelity?”An empirical question

Non-wraparound study samples and “pre-training” sites (N=4)60

50

80

70

100

90

Standard wraparound conditions in published studies (N=5)

Wrap sites assessed with greatest supports (N=2)

Wrap sites with fewest supports (N=2)

Wrap staff/sites achieving best outcomes (N=2)

Wrap staff achieving less positive outcomes (N=1)

“High”

Above avg.

Average

Below avg.

Not Wrap

WFI Total scores

Page 32: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

The Team Observation MeasureVersion 1

Page 33: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Team Observation Measure

The Team Observation Measure (TOM) is employed by external evaluators to assess adherence to standards of high-quality wraparound during team meeting sessions.

It consists of 20 items, with two items dedicated to each of the 10 principles of wraparound.

Each item consists of 3-5 indicators of high-quality wraparound practice as expressed during a child and family team meeting.

Page 34: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

S T R E N G T H S

Areas for improvement

Rank Item Name Avg. score

1 20 Least Restrictive Environment 3.5

2 15 Youth & Family Voice 3.2

3 18 Positive Team Culture 3.2

4 10 Shared Responsibility 3.0

5 2 Effective Team Process 2.9

6 3 Facilitator Preparation 2.9

7 12 Cultural & Linguistic Competence 2.9

8 16 Youth & Family Choice 2.9

9 1 Team Membership & Attendance 2.5

10 6 Individualized Process 2.4

11 11 Facilitation Skills 2.4

12 4 Effective Decision Making 2.4

13 17 Focus on Strengths 2.0

14 5 Creative Brainstorming Options 1.9

15 9 Team Mission and Plans 1.8

16 13 Outcomes Based Process 1.8

17 19 Community Focus 1.4

18 7 Natural & Community Supports 1.4

19 8 Natural Support Plans 1.3

20 14 Evaluating Progress & Success 1.3

Page 35: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Sample TOM report:Most frequently observed TOM indicators

# Item Pct. SD

20aThe team's mission and/or needs support the youth's integration into the least restrictive residential and educational environments possible 96% .208

1a Parent/caregiver is a team member and present at meeting 92% .266

12e Members of the team use language the family can understand 92% .271

18dSerious challenges are discussed in terms of finding solutions, not termination of services or sanctions for the family. 91% .288

3aThere is a written agenda or outline for the meeting, which provides an understanding of the overall purpose of meeting 89% .320

11eTalk is well distributed across team members and each team member makes an extended or important contribution 89% .320

18e There is a sense of openness and trust among team members 89% .320

20dSerious behavioral challenges are discussed in terms of finding solutions, not placement in more restrictive residential or educational environments

89% .332

Page 36: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Sample TOM report:Least frequently observed TOM indicators

# Item Pct SD

8aIn designing strategies, team members consider and build on strengths of the youth and family

28% .458

13b The team assesses goals/strategies using measures of progress 26% .446

5dThe facilitator leads a robust brainstorming process to develop multiple options to meet priority needs.

23% .429

7cCommunity team members and natural supports have a clear role on the team

23% .429

14aThe team conducts a systematic review of members' progress on assigned action steps

23% .429

19aThe team is actively brainstorming and facilitating community activities for the youth and family

23% .429

8bThe plan of care represents a balance between formal services and informal supports

17% .380

1c Key natural supports for the family are team members and present 11% .362

Page 37: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

TOM pilot testing

Now being implemented in nearly 20 sites, including three statewide implementation efforts

Results showed good variability in scores across teams Internal consistency (alpha) = .862

Alpha coefficients also good for individual items

Initial inter-rater agreement for indicators = 79% More rigorous inter-rater reliability study now underway

Significant positive correlation found with CG and WF forms of the WFI-4

Page 38: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Distribution of TOM scores (from initial pilot)

Distribution of Total TOM scores

Page 39: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

The CSWICommunity Supports for Wraparound Inventory

Page 40: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

The Community Supports for Wraparound Inventory (CSWI)

The Community Supports for Wraparound Inventory (CSWI) is intended for use as both a research and quality improvement tool to measure how well a local system supports the implementation of high quality wraparound.

The CSWI is based on the Necessary Conditions for Wraparound described by Walker & Koroloff (2007)*

Further refined through collaborative work undertaken by the National Wraparound Initiative

Includes 42 community or system variables that support wraparound implementation.

Requires ~45 minutes to complete

*Walker, J. S., & Koroloff, N. (2007). Grounded theory and backward mapping: Exploring the implementation context for wraparound. Journal of Behavioral Health Services & Research.

Page 41: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

CSWI

The 42 items are grouped within the 6 core themes for wraparound support

1. Community partnership2. Collaborative action3. Fiscal policies and sustainability4. Service array5. Human resource development, and6. Accountability

Respondents complete the 42 items by rating the development of supports in their community or program on a 5 point scale 0 = “least developed” and 4 = “fully developed”

Page 42: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Community Procedures

Stakeholders are identified by a local coordinator and invited by email to complete the CSWI via a link to a web survey version Stakeholder groups– family, youth, admin, providers, etc. “key respondents” Project employees

Local coordinator builds support for participation Emails that bounce are removed from the sample Reminders sent until research team and local

coordinators decide to close the survey

Page 43: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

CSWI Total Scores(Maximum possible = 160)

0

20

40

60

80

100

120

140

160

Site 1 Site 2 Site 3 Site 4 Site 5 Site 6 Site 7 AllSites

Page 44: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Sample Site Feedback: All Themes

0

2

4

6

8

10

12

0.00 1.00 2.00 3.00 4.00

NWI MeanSite 2 MeanTheme 1: Community

Partnerships

Least Developed

Midway Fully Developed

Theme 2: Collaborative Action

Theme 3: Fiscal Policies and Sustainability

Theme 4: Availability of Services and Supports

Theme 5: Human Resource Development

Theme 6: Accountability

Theme Means: Site and National Comparison

Page 45: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Sample Site Feedback: Theme 1

0

2

4

6

8

10

12

14

0 1 2 3 4

NWI MeanSite 2 Mean

1.1: Community Team

Least Developed

Midway Fully Developed

1.2: Empowered Community Team

1.3: Family Voice

1.4: Youth Voice

1.5: Agency Support

1.6: Community Stakeholders

1.7: Community Representativeness

Theme 1: Site and National Item Means

Page 46: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Another Site’s Feedback: Theme 1

0

2

4

6

8

10

12

14

0 1 2 3 4

NWI MeanSite 7 Mean

1.1: Community Team

Least Developed

Midway Fully Developed

1.2: Empowered Community Team

1.3: Family Voice

1.4: Youth Voice

1.5: Agency Support

1.6: Community Stakeholders

1.7: Community Representativeness

Theme 1: Site and National Item Means

Page 47: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Implementing the WFAS tools in California Development Team communities

Page 48: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Conducting a fidelity evaluation: Things to consider

Practice model Does yours align with the NWI model?

Target population Is the full wraparound model implemented for all youth

or just a specific subpopulation?

Sampling frame At what levels do you want to assess quality and

fidelity Whole Community or program? Individual sites or provider organizations? Individual Staff or supervisors?

Page 49: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Conducting a fidelity evaluation: Things to consider Sampling

What percent or number of families do you have the resources to include in the sample? Representativeness of sample (e.g., random

sampling) and completion rate more important than assessing all families served

Which instruments will you use? Will you systematically collect data on a fourth

team member for the WFI-4? E.g., if there are consistent team members (case

worker, family support worker)

Page 50: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Conducting a fidelity evaluation:Things to consider

Data collection considerations Who will collect data? Who will oversee data collection? Who will train interviewers, reviewers, and observers to criteria?

How will you use the data? Is there a state or community oversight entity to review results? Will data be used to hold individual organizations or supervisors

accountable? How will you use the data to construct a quality improvement plan?

Page 51: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Progress report Nine California sites successfully implementing the

WFI Five sites successfully employing the TOM Two sites collecting CSWI data, with additional

counties now coming on board California sites leading the way in using the Online

Data Entry and Reporting System (WONDERS) More formal reports also provided by WERT to each site

Initial efforts at training raters to criteria on the Document Review Measure (DRM) not successful Sites using VVDB doc review tools to serve this purpose Feedback from California sites key to revising the DRM

Page 52: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Data from CaliforniaInitial results from WFI, TOM

Page 53: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

CIMH Wraparound ProjectWFI-4 Fidelity Scores

50%

60%

70%

80%

90%

100%

Combined 84% 75% 77% 84% 71% 79% 69% 71% 76%

Facilitator 87% 76% 82% 88% 70% 83% 68% 71% 77%

Caregiver 75% 72% 73% 80% 75% 75% 71% 75%

Youth 80% 77% 75% 70% 76% 73%

Site 1 Site 2 Site 3 Site 4 Site 5 Site 6 Site 7 Site 8 Site 9

Page 54: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

CIMH Wraparound ProjectWFI-4 and Team Observation Scores

50%

60%

70%

80%

90%

100%

WFI Combined 84% 77% 71% 79% 69%

Team Observation 84% 81% 76% 68% 66%

Site 1 Site 3 Site 5 Site 6 Site 7

Page 55: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

CIMH Wraparound ProjectAverage scores for sites

50%

60%

70%

80%

90%

100%

CDT Project 78% 76% 75% 75%

Natl Mean 80% 72% 71% 69%

Facilitator Caregiver Youth Team Observation

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TOM scores by itemItem National

MeanN=106

Site 503 Mean

N=14

Site 507 Mean

N=10

Item 1 Team Membership & Attendance 2.42 2.10 2.08

Item 2 Effective Team Process 3.14 3.70 3.69

Item 3 Facilitator Preparation 3.17 3.00 3.69

Item 4 Effective Decision Making 2.94 3.50 3.08

Item 5 Creative Brainstorming and Options 2.09 2.25 3.00

Item 6 Individualized process 2.98 3.50 2.77

Item 7 Natural and Community Supports 1.96 2.43 1.42

Item 8 Natural Support Plans 2.05 2.30 2.08

Item 9 Team Mission and Plans 2.90 3.60 3.69

Item 10 Shared Responsibility 3.25 3.89 3.31

Item 11 Facilitation Skills 2.69 3.50 3.23

Item 12 Cultural and Linguistic Competence 3.33 3.80 3.77

Item 13 Outcomes Based Process 2.67 3.33 3.92

Item 14 Evaluating Progress and Success 2.27 3.00 3.38

Item 15 Youth and Family Voice 3.35 3.90 4.00

Item 16 Youth and Family Choice 3.14 3.80 2.62

Item 17 Focus on strengths 2.58 3.20 3.77

Item 18 Positive team culture 3.22 3.70 3.77

Item 19 Community focus 2.86 2.30 1.50

Item 20 Least Restrictive Environment 3.52 3.70 3.46

TOTAL TOM Mean Score

2.82 3.24 3.11

Page 57: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

California fidelity dataMost frequently observed TOM indicators

# Item Pct. SD

17a Team members acknowledge/list youth/family strengths 98% .158

20aThe team's mission and/or needs support the youth's integration into the least restrictive residential and educational environments possible 97% .118

12e Members of the team use language the family can understand 97% .200

2c Tasks and strategies are explicitly linked to intermediate goals 97% 151

13c Team revises plan if progress toward goals is not evident 96% .200

12dTeam demonstrates clear respect for the family’s values, beliefs, and traditions 95% .211

2aTeam members and attendees are oriented to the wraparound process and understand the purpose of the meeting 95% .221

15a 15b

Team provides extra opportunity for CGs/parents AND youth to speak and offer opinions, especially during decision making 95%

.221/.226

18a Team focuses on improvements or accomplishments in team mtg 95% .211

Page 58: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

California fidelity data:Least frequently observed TOM indicators

# Item Pct SD

14b The team reviews progress on measurable outcomes in the plan 68% .450

13b The team assesses goals/strategies using measures of progress 65% .463

14aFacilitator and team members draw from knowledge about the community to generate strategies and action steps

60% .467

4d The plan of care is agreed upon by all present at the meeting 59% .474

7cCommunity team members and natural supports have a clear role on the team

50% .510

5dThe facilitator leads a robust brainstorming process to develop multiple options to meet priority needs.

47% .509

8bThe plan of care represents a balance between formal services and informal supports

47% .505

1d Key natural supports for the family are team members and present 37% .489

1cKey school and agency representatives are team members and present

21% .412

Page 59: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Overall findings from California Fidelity Assessments Scores for California sites above national average – Except

for WFI-Facilitator form Particular strengths in adherence to wraparound

implementation steps and procedures Strength = training/coaching/fidelity infrastructure? Need = additional system-level development for implementation?

WFI and TOM scores correlate at site and family level Evidence for validity of the tools

Outcomes data still being collected Will be able to look at fidelity-outcomes trends at site level

Data used by local sites to support program improvement Data can be used in future in supervision and coaching

Page 60: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

What is next?

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On-line data entry and reporting

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Page 69: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Using data from the WFAS statewideAn example from Maryland

Page 70: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Maryland WFAS Data CollectionWFAS Data Collection Timeline

Intake

1 mo 12 mo

CME Collects Consent To Be Contacted

6 mo

CCs/FSPs notified of upcoming teams eligible for WFI & TOMs

Research Staff conducts WFI & TOMs

CCs/FSPs notified of teams eligible for WFI follow-up

Research Staff conducts WFI Follow-Up

Data Goals – 1) Collect >70% of possible WFIs for Care Coordinators, Caregivers, Youth & Team Members; 2) Collect 1 TOM per care coordinator/6 months

*

*

* Fiscal Year 09 Additions to Data Collection

Page 71: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Maryland Wraparound Sites:Fidelity By Respondent Statewide

87 89

6970

77 7579 78

73

89

80 7881

8580

0

10

20

30

40

50

60

70

80

90

100

CombinedRespondents

CareCoordinators

Care Givers Team Members Youth

Per

cent

Fid

elity

BaltimoreCity

MontgomeryCounty

WicomicoCounty

Page 72: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Use of WFAS Data at the Local Level (from Zabel & Mettrick, 2008)

Provides standards of quality for Wraparound implementation

Encourages Best Practices for Care Coordination & Family Support

Encourages Families to “be part of the solution” and reinforces Family Voice

Directly impacts training and coaching strategies Influences procedural change within Care

Management Entities

Page 73: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Use of WFAS Data at the State Level (from Zabel & Mettrick, 2008)

State and Local Jurisdiction Reports to the Governor's Office for Children (bi-annually)

Supports Wraparound Model to the State Legislature Helped the state obtain approval for the 1915c

Medicaid Demonstration Waiver (1 of nine states) Helped to ensure family peer to peer support was

included in the 1915c waiver

Page 74: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Wraparound Fidelity Index ScoresBenchmarks and real-world reality

50

60

70

80

90

Pe

rce

nt

of

tota

l fi

de

lity

Non-wraparoundcomparisons

58

State No.1 64

State No.2 69

National Average 75

Maryland 80

"High fidelity" 85

Total WFI scores

Page 75: Using the Wraparound Fidelity Assessment System to Support High-Quality Wraparound Overview and Lessons Learned from California Development Teams Eric

Getting to “high fidelity”Maryland vs. 2 comparison states

Statewide training and TA center Consistent availability of family partners (+ youth advocates) Certification program for facilitators/FPs Referrals from and fiscal responsibility shared by multiple

agencies Care management entity (CME) that maintains MIS,

develops service array, holds some risk for overall costs Allows for flexible funding of team strategies

1915b Waiver Professional development at SSW and in provider agencies

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Fidelity’s Impact on Outcomes at a state level?

0

20

40

60

80

100

120

140

Intake 6 months 12 monthsAv

era

ge

Fu

nc

tio

na

l Im

pa

irm

en

t o

n t

he

CA

FA

S

State 1 State 2 Maryland