Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes

Using the School Online Assessment Registration

(SOAR)

Term 2 Before the tests

Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes

• SOAR checklist here• Updating students’ details here• Printing Assessment Rolls here

Quick links

If you are a new SOAR user, please follow through the SOAR - New User presentation first.

If you are very familiar with SOAR, try these quick links.

Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes

SOAR checklistTerm 2 Early Term 2 Tasks

Early May

Student Management

Add new students who enrolled after the data extract

Delete students who have left the school

Add students who are visiting your school

9 May

Assessment Roll

Print the assessment roll for each class and for each NAPLAN test Ensure supervising teachers aware of procedures for completing the

assessment rolls for each test

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Use Student Management to update student details including:

– adding recently enrolled students– deleting any students who have left the school– indicating students who have are exempt from all tests

by changing their status from Participant to Exempt – adding the details of students visiting the school (if

known)

before printing the Assessment Rolls.

Student Management

If you are very familiar with SOAR - use this link to go directly to Assessment Rolls

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Adding a student1 Click the Add a

student button.

2 Add the student details and press

3 Add the parent details and press

4 Press Save on the third screen.

Click to Add a Student.

Click Next to go to the next screen.

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Adding a studentStudent ID

• Each student ID must be 9 digits long.• Non-government student IDs will be generated by EMSAD.• If the student’s ID / ERN / registration number is not known,

just type nine 0’s in a row 000000000 and email naplan.nsw@det.nsw.edu.au, requesting that a new number is generated. Please provide the school name, student name, cohort.

• For the message “duplicate student”, type nine 0’s & email.

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Deleting a studentThe Delete option will remove a student completely from the list of students in Student Management.

This should only be used for individual students who have left the school permanently.

Click to delete a student.

Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes

Deleting a studentIf a deleted student returns before the tests, you can ‘restore’ them by selecting ‘Only show students with the status Deleted’ and clicking Restore for that student.

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Visiting students allows you to enter the details of students who visit your school to complete NAPLAN tests but who are not enrolled in your school.

Visiting students may be: - on holidays from interstate or intrastate- enrolled in a Distance Education school/centre- a home-schooled student (the student must show the host school their NAPLAN registration form before the test).

Visiting students

To add a visiting student, click the Visiting student button.

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The details to enter for Visiting Students are First name, Last name, Student ID, Gender, Date of birth, Student’s home state and Student’s home school (if the student is from NSW or ACT).

Visiting students

Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes

Visiting studentsAdd the student details.

Show the student’s home state and/or home school.

Press Save.

Drop-down menu for the home school if student from NSW or ACT.

No drop-down menu for home school if student from interstate (excl. ACT).

Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes

Visiting students

Once a visiting student has been added in Student Management they will appear in red font within the student list and the Visiting column will display Yes.

Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes

Assessment RollUse Assessment Roll on the main menu to print out the roll for cohort and for each test:

– Language Conventions– Writing– Reading– Numeracy Years 3 and

5– Numeracy calculator allowed Years 7 and 9– Numeracy non-calculator Years 7 and

9

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Assessment RollA copy of the Assessment Rolls for each cohort and each test were also included in the package of test materials. The Assessment Rolls are used by Test Administrators to record student participation and special provisions.

They are referred to when completing Check In.

If unsure of the process, click the Assessment Roll Help screen.

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Assessment RollWhen you enter this screen, you need to choose:

– the cohort (Year 3 or 5 or 7 or 9 or ALL)

– the assessment type(Language Conventions or Writing or Reading or Numeracy or ALL).

You can organise the Assessment Roll by:– roll class– students’ last name– students’ first name.

Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes

Assessment Roll

The Assessment Roll can be sorted by roll class, surname and first name.

There are drop-down menus for all fields.

3, 5, 7, 9 or ALL

Language Conventions, Writing, Reading, Num calculator, Num non-calculator or ALL

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The Assessment Roll will appear on screen. Click View Roll to view the Assessment Roll on screen, Export to Excel to print a spreadsheet or Reset to change the preferences.

Assessment Roll

Click the print icon to print the roll as a PDF.

Click the view roll icon to view the roll on screen.

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Assessment RollGive the printed Assessment Rolls to the Test Administrators and discuss:

• the need for accuracy• recording any students who are absent, exempt or

withdrawn from a test• recording any special provisions• recording the barcodes for students using ‘blank’ books• where comments can be added about individual students

during the test e.g. illness, behaviour.

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Assessment RollThe following codes are used on the Assessment Roll to indicate students who did not participate or who accessed special provisions.

A Absent CP Coloured Paper

PW Parent Withdrawal AT Assistive Technology

EL Exempt (LBOTE OSS Oral Sign Support

ED Exempt (Disability) AF Adjustable Furniture

SS Separate Supervision

LP Large Print ET Extra Time

BR Braille SCR Scribe

BW Black and White R Reader (Numeracy only)

CP Coloured Paper SC Support Class

Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes

All SOAR resources including manuals, Powerpoints and checklists are available online. 

Government schoolshttps://detwww.det.nsw.edu.au/directorates/schoimpro/EMD/naplan_publications.htm 

Non-government schoolshttp://www.schools.nsw.edu.au/naplan/nongov

EMSAD contact details Phone: 9707 6221 Email: naplan.nsw@det.nsw.edu.au

Resources