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Using the Molex VIP Site Valued Internet Partner

Introduction VIP (Valued Internet Partners) is an extension of the Molex website providing our partners access to special

functionality customized based on how they work with Molex.

This document introduces the VIP interface and basic functionality.

VIP Support If you have any issues with Molex VIP security or with the VIP site, please send an email to [email protected]

and you will be contacted promptly.

Using VIP Applications VIP offers the following basic functions (other functions may be available, based on the security level you are

assigned).

FUNCTION Use this function to… Go to…

Log in to VIP In order to access all functionality of the VIP site, you must log in as

a registered user.

Page 2

Sample Request Request a sample of one or more Molex parts. Page 3

View Open Orders View a report that shows all open orders. Can be viewed in PDF or

CSV format.

Page 4

Check the status of an

order

View the status of one or more orders using a Molex material number,

old part number, PO number, or customer material number.

Page 5

Expedite an order Expedite delivery. Page 8

Display single line

price/material

information

Display pricing and order information such as availability, leadtime,

minimum order quantity, delivering plant, etc. for a single material.

Page 9

Display multi line

price/material

information

Display pricing and order information such as availability, leadtime,

minimum and order quantity for multiple materials by typing or

pasting them from a spreadsheet. Also copy/paste the quoted materials

back to your original excel file.

2

Display competitor cross-

reference

Search for a Molex part number that corresponds to a competitor part

number. You may also request the addition of a cross-reference item.

Page 20

Using the Molex VIP Site

of 21 For Training Purposes Only

Revision: 2011/05 Using the Molex VIP Site

Log into VIP 1. Access the VIP website by entering the following web address: www.vip.molex.com

2. The Molex VIP Site is displayed.

3. Click the Login link (located in the upper-right-hand corner of the VIP screen).

4. The Login screen is displayed.

A: Enter your User Name

B: Enter your password

C: If you forget your user name

and/or password, click the

Click Here link

5. After filling in your user name and password click the button.

VIP Services Menu

Once you have logged into VIP, a list of available VIP Services is displayed. The services that are displayed are based on

the security level you were assigned.

A

B

C


For Training Purposes Only of 21

Using the Molex VIP Site Revision: 2014/09

Create a Sample Request

Use this function to request a sample of one or more Molex parts.

1. In the VIP Services section, click the Sample Requests link.

2. The Samples Request screen is displayed.

3. Complete all required fields, marked with an asterix.

4. Click the “Submit”button.

Element Description

A. Sold to Select the desired Customer Number and contact details will autopopulate.

B. Ship to number Select the desired ship to address. Search function available.

B A




View Open Orders

The Open Order Report allows you to view all open orders. The report is refreshed once per day and can be viewed in a

PDF or CSV (Excel) format.

1. Under the VIP Services section, click the Open Orders link.

2. The Open Orders screen is displayed.

3. Complete the following fields:

Element Description

A. Customer Number Select the desired Customer Number.

B. Display Select the format desired for the report.

4. Click

5. The report is displayed in a separate window.

A

B




Check the status of an order

Use this function to view the status of one or more orders using a Molex material number, Customer material number, Old

material number (Woodhead part number), PO number, or Order number.

1. Under the VIP Services section, click the Order Status link.

2. The Check Order Status s earch screen is displayed. Complete the following fields:

Element Description

A. Status Indicate the status of the orders to be displayed. Defaults to “All”.

B. Customer Number Defaults to the main Sold-To customer number. If your company has been

set up with multiple accounts, this field displays as a dropdown list. Click it

and choose the appropriate account.

C. Search By Use the dropdown to select the appropriate search by method. Orders can be

searched by the following: Molex Material Number, Customer Material Number,

PO, Eng.No/Old PN, or Order Number. Defaults to “Molex Material Number”.

D. Type of number entered Enter the corrolating number based on the “Search by” selection.

E. Date ranges Enter the desired date ranges to limit the search.

F. Wildcard Search The wildcard search is depandant on the selection of the “Search by” field.

Click the hyper link to utalize wildcard features.

3. Click .

A

B

D

C

E F




View Order Search Results

Element Description

A. Order Number To review order details, click the hyperlink of the order number. Information

contists of: Order Details, Customer Information, Maintenance Information,

and Delivery Information.

B. Plant Displays the plant number, for further detail hover your mouse over plant

number.

C. RCRD/MPD/CPD New Stacked dates save screen space, dates consist of: Revised Customer

Request Date, Molex Promise Date – Promise Date calculated by lead time

on the product, and Current Promise Date.

D. Delivered For orders that have been shipped, a delivery “yes” appears. Click the

hyperlink for orders that have not shipped to Expedite the corolating part and

line item. (Note: All VIP users may not have expedite security access).

E. Activity Number Status Displays the expedite activity number and provides the user with further

information reguarding the status of the expedite. Click the hyperlink for

further detials.

View Order Details

1. To view details of an order, click the Order number (A) hyperlink.

A B D E C

A




2. The Order Details screen is displayed.

A: Click the hyperlink to see

details on Sold-to, Customer

Service Representative, or

Customer Ship-to.

B: Click the Delivery

Information hyperlink to view

full detail delivery informtion.

C: Click the Carrier hyperlink to

be launched to the carrier site

to view tracking information.

D: Click the Invoice Number and

or the Delivery hyperlink to

view a PDF of the delivery

note.

(Note: All VIP users may not

have invoice security access).

E: To check the status of another

order, use the dropdown to select

the appropriate search by method.

Orders can be serched by the

following: Molex Material Number,

Customer Material Number, PO,

Eng.No/Old PN, or Order Number.

(defaults to “Molex Material

Number”). Then click the serch

button for results.

A

B

C

D E

D




Expedite Delivery

1. Access the Order Search Results screen.

2. Click the Expedite link of the delivery you wish to expedite.

� Note: It is only possible to expedite one line item at a time. Not all users may have expedite

security access.

3. The Order Status screen displays order and expedite delivery information. Complete the Expedite information:

A: Order Information:

Key information is

automatically

populated.

B: End Customer: If

applicable, enter or

select the End Customer

number.

C: CRD of Expedite:

Enter the date the

customer needs material

to ship. (Date must be

greater than today’s

date)

D: Minimum Quantity:

Enter minimum quantity

required.

E: Line Down Date: If

applicable, enter the

Line Down Date.

F: Reason for Expedite:

Select the reason you

are expediting this line

item.

G: Additional

Information: Add any

comments relative to the

expedite request.

Example: “Please ship

next day air when

available”, “Materials

required on site no later

than XX/XX/XXXX”.

4. When all information has been completed, click .

5. The Order Status screen displays confirmation statement.

6. Notification will be sent automatically to the appropriate Molex responder.

7. An email will also be sent to the email address associated with the Registration ID used to access the Molex VIP site.

A

B

C

D

E

F

G




Display single line price / material information

Use this function to display pricing and order information such as availability, leadtime, minimum order quantity, delivery

plant, etc. for a single material.

1. Under the VIP Services section, click the Single Line Price / Material Information link.

2. The Molex Material Search screen is displayed.

3. Complete the following information:

Element Description

A. Customer Number Defaults to the main Sold-To customer number.

If your company has been set up with multiple divisions, this field displays as a

dropdown list. Click it and choose the appropriate customer division.

B. Material Enter Molex Part number, your part number, or old part number (Woodhead).

C. Quantity Enter a quantity if you need to see quantity-specific information.

D. Material Number Type If you need to display Contract pricing a valid contract partner needs to be

entered. Search function available.

E. Material Number Type If the part number entered above is a Molex part number, select Molex.

If the part number entered above is your part number, select Customer.

If the part number entered above is the old material number, select Eng No./Old

PN.

4. When all information has been completed, click

A

B

E

C

D




Material Details

Element Description

A. Material Details The information displayed includes the following fields:

Molex material number, Molex engineering number, Material description, Sales St –sales

status, Cty of Org – country of origin, STD – whether or not the material is standard.

If you entered your Customer Material number, the Molex material number is cross-

referenced and displayed.

B. Pricing Details If you entered a quantity, the results compare your entry to any package multiple or order

minimum requirements. This section also displays (highlighed in red) any relative

contract pricing, standard pricing, or no pricing, depending on your authorization.

In order to view contract pricing a valid contract partner number needs to have been

entered.

C. More Information Click the part number hyperlink to view Part Details and Drawings for more information

concerning this part.

D. Delivery Details Delivery information is displayed, as well as start and end dates for special pricing

agreements, order minimums and a sample stock indicator.

The following Availability information is also displayed:

Availability – Quantity in stock, Leadtime date and business days displays.

This is directly relevant if there is no stock or if you need a quantity above the current

availability.

E. Search Again To search for another part, complete the fields in this section and click

.

F.

Add Item to VIP

Cart

Click to create add part to your VIP order “shopping basket".

G. Quantity: Quantity ordered should be in multiples of SPQ

A B

D

C

E

F

G




Performing

Wildcard

Part

Searches

Use this function to prerform wild card part number searches, search using a wild card (*) where appropriate. For example:

*1447 or 14*7 or 1447* etc.

1. Using the Single Line Price/Material Information VIP service, click on the

hyperlink.

2. The Material Wild Card Search screen appears.

3. Enter the appropriate material number and wildcards in the space provided. Select the appropriate the search type from

the radio buttons shown below. Then click the Find Material button.

4. Your results are shown below.

A. Colum Headings Any of the colum headings can be sorted in assending or desending order by single

clicking on the appropriate column.

B. “Check”

Hyperlink

Clicking on this link will direct the user to the Material Details page. This page will open

in a new browser tab for the selected part number. The user can always revert back to

their wildcard results by clicking on the original web browser tab at the top of their page.

C. “Select” Hyperlink Clicking on this link will direct the user to the Molex Material Search page.

A A A

B C




Display multi line price / material information

Use the following function(s) to submit as many part numbers as needed and retrieve such data as price, lead-time, and

MOQ/SPQ etc.. You can manually type the part numbers and quantities or upload from a Microsoft Excel spreadsheet.

1. Under the VIP Services section, click the Multi Line Price / Material Information link.

2. CustomerNumber. Your customer number automatically defaults, but if you have more than one account number,

click the dropdown arrow and choose the desired value.

Function Description

Process single materials Use this function for price requests for one or a few parts by typing them

individually into the screen.

Display multi line price/material

information

Without Profile - Use this function to upload multiple parts, quantities and

contract partner numbers (optional) from a MS Excel spreadsheet as needed.

Display multi line price/material

information

With Profile - Use this function to upload multiple parts, quantities and

contract partner numbers (optional) from a MS Excel spreadsheet as needed

while creating a spreadsheet profile that can be used for future orders.




Process single materials

To enter only a few part number(s) and quantities, complete the following process:

STEP ONE

1. Select Customer Number (NOTE: This field should automatically contain your sold-to number. However in an instance where

there is more than one sold-to number click on the drop-down menu to select an appropriate customer number.) / Enter Contract

Partner (Optional)

a. Select Continue

STEP TWO

2. Select number of parts to be entered from the drop down menu.

3. Enter Part Number, Quantity and Contract Partner (if applicable)

A: Enter part number(s),

(Customer part number,

Molex part number, or old

eng. number (Woodhead) and

Competitor parts (See Molex

Cross-reference on main

page)

B: Quantity to be priced

C: Contract Partner will appear

(Optional); however, can

enter here as needed

4. Select Update

Note: Reviewing the returned data (Page 17)

A B C




Display

multi-line

price/material

information -

Microsoft

Excel

Spreadsheet

(xls and xlsx)

This procedure allows you to upload a spreadsheet containing part numbers, quantities and contract partner number(s) (if

applicable) and then will provide you the ability to download results into a Microsoft excel spreadsheet.

WITHOUT PROFILE

STEP ONE



Partner (Optional)

a. Select Continue

STEP TWO

2. Select Import from spreadsheet

a. The following pop-up window will appear

3. Locate Microsoft Excel spreadsheet from your computer (Browse)

a. Does Row 1 Contain Column Headings: Yes or No (select appropriate options)

b. Is the spreadsheet formatted by 1st column Material; 2nd column Qty and 3rd column Partner Number?

i. Yes = Select Upload File (If No proceed to Page 15 to map columns and create profile)




4. Information from the file is uploaded and data is provided as shown below.

Note: If the spreadsheet has more than 60 parts; pages numbers will be provided in top left hand corner.

Note: Proceed to Reviewing the returned data (Page 17)

Display

multi-line

price/material

information -

Microsoft

Excel

Spreadsheet

(xls and xlsx)

This procedure allows you to upload a spreadsheet containing part numbers, quantities and contract partner number(s) (if

applicable) and then download the results into a Microsoft excel spreadsheet.

WITH PROFILE (Create a spreadsheet profile that can be used for future orders.)

STEP ONE



Partner (Optional)

a. Select Continue

STEP TWO

2. Select Import from spreadsheet

a. The following pop-up window will appear




3. Locate Microsoft Excel spreadsheet from your computer (Browse)

a. Does Row 1 Contain Column Headings: Yes or No (select appropriate options)

b. Is the spreadsheet formatted by 1st column Material; 2nd column Qty and 3rd column Partner Number?

i. NO = Select Upload File

b. User spreadsheet profile

i. Select existing profile name from drop down menu (if previously created) OR

ii. To create New Profile (name your profile)

c. Select Next

4. The following pop-window will appear drag and drop the column numbers to the defined cell based on your MS

Excel spreadsheet columns.

d. Select Save

5. The profile will be saved for future reference.

6. Information from the file is uploaded and data is provided as shown below.

Note: If the spreadsheet has more than 60 parts; pages numbers will be provided in top left hand corner.

Note: Proceed to Reviewing the returned data (page 17)




Reviewing the

returned data

Information for each part number will be provided: Description, Contract Partner Number (If applicable), Quantity Price

Breaks or Other Pricing – click to show other quantity pricing options, U/M – unit of measure, Price Per – price per unit

of measure, Currency – in which pricing is expressed, Net Value, Lead Time Days – Days/Weeks, MOQ / SPQ – Molex

Order Quantity / Standard Pack Quantity / Delivery Plant

Editing and

Modifying

Data

The Multi-Line Pricing screen allows you to change part numbers, quantities and contract partner number as well as

modifying any incorrect values. (MOQ/ Part Not Found etc.,)

Modify a line item:

1. Modify information as needed

2. Select all items that have been modified

3. Click .

4. The row(s) will refresh with the updated pricing and related information

Add Part Adding a Part within Multi-Line

1. Select

2. A new row will be provided to enter part number, quantity and Contract Partner (Optional)

3. Once values are added

4. Click

5. Continue processing as needed

Remove Part Removing a Part within Multi-Line

1. Place check mark in the box(s) next to the associated part(s) need to be removed.

2. Select

3. Then part(s) will be removed, Continue processing as needed




Processing

Data (Export to

MS Excel file

or Add to Cart)

Processing Data – Once all items have been review

(Note: It is very important if you make any changes to always click the UPDATE button to apply changes to the part

detail.

1. Select item(s) to export to MS Excel spreadsheet or add to cart.

2. Manually select item by clicking on check box next to part or select all items by clicking button.

3. Select Continue

Export to MS

Excel file

STEP THREE

Export to MS Excel file

1. Select item(s) to export to MS Excel spreadsheet or add to cart.

2. Manually select item by clicking on check box next to part or select all items by clicking button.

3.

4. Select

5. Save file to local computer or Open within Excel




Add Items to

Cart

STEP THREE

Add Item(s) to VIP Cart

Note: based on your VIP permissions you may not have (Add to Cart functionality) contact your local VIP Administrator

Manually select item(s) by clicking on check box next to part or select all items by clicking button.

1. Select

2. Proceeed to VIP Cart




Display Competitor Cross Reference

Use this function to search for one or more Molex part numbers that corresponds to a competitor part number.

1. Under the VIP Services section, click the Competitor Cross-Reference link.

2. The Competitor P/N screen is displayed.

A: Enter the competitor part number. Wildcards can be used if you do not know the full competitor part number.

(Search Tips shown on the left side of the page).

B: To Search Multiple parts at once: Copy/paste or type one part number per line, example:

part 1

part 2

part 3

3. Click

4. The Cross-Reference Search Results screen is displayed.

Click the Molex Part Match hyperlink for further details.

A: Part A145921 was not found. Click

on the to

submit to the cross reference team

for reasearch.

B: Part 2922546 has a cross. Click the

to review the cross. The results are displayed below.

A

B

A

B




Competitor Cross Reference Batch Search

Users can sumit larger requests over 25 parts using the Batch Cross-Reference Search request.

1. Click the Submit Batch hyper link.

2. Step by step instructions are displayed on how to sumbit your Batch Cross-Reference Search

request.

using the molex vip site qrg info...using the molex vip site page 6 of 21 for training purposes only...

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