using technology in monitorin g and evaluation (e-promis)
DESCRIPTION
Using Technology in Monitorin g and Evaluation (e-ProMIS). Ministry of Devolution and Planning. M&E Department Welime. Monitoring & Evaluation. Is a management tool for ensuring or determining effectiveness, efficiency, impact and sustainability. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/1.jpg)
MINISTRY OF DEVOLUTION AND PLANNING.
M&E DEPARTMENTWELIME
Using Technology in Monitorin g and Evaluation
(e-ProMIS)
![Page 2: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/2.jpg)
Monitoring & Evaluation
Is a management tool for ensuring or determining effectiveness, efficiency, impact and sustainability.
It has continuously been improving over timeFrom traditional M&E to Results based M&EIn Kenya, M&E was pursued in Ernest from
2004 during the ERS period and now in the vision 2030 period
![Page 3: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/3.jpg)
Definations
• Monitoring- Is a Continuous function,• Uses systematic methods for collection of
data on specified indicators• Evaluation - Systematic and objective
assessment of an on-going or completed project, programme or policy (including its design, implementation and results).
![Page 4: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/4.jpg)
Foundation for M&E
For M&E to be effective, it must approach issues by a specific logic
Is this basic logic that allows the tool to identify facts possibly hidden to a casual eye and allow directing on what should be.
This is the logic that we intended to get effected through technology.
![Page 5: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/5.jpg)
(Logframe)
Is a tool for improving the planning, implementation, management, monitoring and evaluation of policies, programmes and projects.
It is a way of structuring the main elements and highlighting the logical linkages between them.
It helps to identify the expected causal links in the results chain, i.e., inputs + processes – outputs – outcomes - impact
![Page 6: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/6.jpg)
What can we use it for?
Improving quality of project and program designs by:
■ Summarizing design of complex activities.■ Assisting the preparation of detailed operational
plans.■ Providing a base for activity review, monitoring, and
evaluation.ADVANTAGES:■ Ensures that decision-makers ask fundamental
questions and analyze assumptions and risks.
■ Calls for increased engagement of stakeholders in the planning and monitoring process.
■ When used dynamically, is an effective management tool to guide implementation, monitoring and evaluation.
![Page 7: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/7.jpg)
Cont’
DISADVANTAGES:■ If managed rigidly, stifles creativity and
innovation.■ Training and follow-up are often required.
NOTE:
Presentation of the Logframe is usually in a vertical and Horizontal flow
![Page 8: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/8.jpg)
Vertical Logic
Tests whether the sum of activities and lower level results is sufficient to achieve the higher level results. i.e
Are all the activities listed under a particular output statement sufficient to achieve the output?
Will all outputs listed under a particular outcome be sufficient to achieve the planned outcome?
Will the outcomes listed under a strategic result (Goal) be sufficient to achieve the strategic result?
![Page 9: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/9.jpg)
Risk in Vertical logic
There remains a risk that our assumptions at planning stage could be wrong, e.g. for a conference, Invite 50 people, book a venue, bring facilitators etc does this really mean we have achieved the target of holding a conference!. ……….. Why?
The Log frame identifies such critical planning assumptions in order to reduce the risk of failure.
![Page 10: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/10.jpg)
Example Logframe
Narrative Summary
Indicators
Means of Verification
Assumptions/ Risks
Goal Sample survey
Purpose/objective /OutcomeImproved transport system
Interviews
Outputs
Standard Gauge railway line constructed
Observation. Interview
![Page 11: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/11.jpg)
Cont’
Narrative Summary
Indicators
Means of Verification
Assumptions/ Risks
Activities1.Laying rail tracks
Resources
![Page 12: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/12.jpg)
Main Benefit
When used dynamically, is an effective management tool to guide implementation, monitoring and evaluation.
Only a complete causal analysis will lead to a results framework that would ensure results are achieved and that development partners can identify their roles.
![Page 13: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/13.jpg)
Application of Logframe in the system
The M&E ModuleIn view of the need to monitor the realization
of outcomes at the national level, and by fact that this are closely related to implementation of projects a relation is established between the projects and the targets set at various levels of results i.e output and outcome levels as illustrated.
![Page 14: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/14.jpg)
Outcome Outcome indicator
Target Project Project weight in relation to the target
e.g Improved quality of Education
Pupil :teacher ratio
43:1 i 30%
ii 25%
iii 45%
Textbook: pupil ratio
1:3 lower primary
iii
1:2 higher primary
i
ii
![Page 15: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/15.jpg)
Data Entry - M&E Application
![Page 16: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/16.jpg)
Reports from the System
Location
Outcome or output
Indicator baseline target Achiev’.
![Page 17: Using Technology in Monitorin g and Evaluation (e-ProMIS)](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681624c550346895dd296ac/html5/thumbnails/17.jpg)