using rp to save money

Using RP To Save MoneyMarch 1,2011

© 2010 Tyler Technologies, Inc.

Using RP to save money

"Diminishing funding is our new normal,"

St. Paul Superintendent Valeria Silva

Star Tribune: January 11, 2011



• Each bus equals cost

• Best way to control cost is to use the least number of busses possible

• Two limits on busses - time and load



• Process:– map – kids – runs in isolation– loading runs on busses


Bus stops


Bus stops

• Run report to determine average distance to stop

• Look at distance to stop policy


Map reports

• Bus Stop Reports– Listing– Population– Proximity


Routing screen

• Long routes

• Heavy routes

• Routes by

anchor time


Route Sets

• Set up / label Route Sets for easier data manipulation

• Analyze in isolation


Route Sets

• Avoid routes crossing over each other


Route Sets

• Use location code to name routes:

Example A079-E1


Route Sets

Route Sets

Sort on Total Time and Load


Route Sets

Four “M” routes also among shortest routes


Route Sets

• Compare and look for most logical bus to cut

Display four “M” routes at the same time


Use OTR to fix longest routes

Route Sets


Fleet Schedule

2,110 / 630 = 3.35 routes per bus


Runs per bus


Allows quick sort to see under and over loaded routes

Fleet Schedule


Use Fleet Schedule to calculate costs per bus

Fleet Schedule – Evaluate Fleet


Use KPIs

• Runs per bus• Students per bus• Miles per bus – daily and

annual, live and deadhead

• Hours per bus – daily and annual, live and deadhead

• Average daily total ride time

• Miles per student

• Percentage of house pick ups and why (IEP, Age, Hazard, other)

• Students with an IEP transported on dedicated trips


Managing deadhead


Use Evaluate Fleet to show actual deadhead

Managing deadhead


Managing deadhead


Fleet Schedule shows wait time (green) and deadhead time (black)

Managing deadhead


Use labeling conventions to manage connections in Fleet Schedule

Yard to 1st PU, 1st school empty to next run 1st PU, 2nd school empty back to yard

Managing deadhead


Bell schedule

• The biggest factor that affects the number of runs that can be assigned to each bus is the bell schedule.

• There needs to be a sufficient window of time between the different bell tiers to allow a bus to service multiple schools each morning and afternoon.


• What time does the bus pull up?– and how long does it take to unload

• What time do the kids start to come out in the afternoon? – Bus should arrive 5 minutes before kids start to

come out– and how long does it take to load to determine

accurate pull away time

Bell schedule


Bell schedule

using rp to save money

Documents

logical bus

busses time

total time

deadhead time black

bell schedulewhat time

route setsavoid routes

time green

anchor time