using data in your college admission counseling program masca fall conference october 23, 2007
TRANSCRIPT
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Using Data in Your College Using Data in Your College Admission Counseling Admission Counseling
ProgramProgram
Using Data in Your College Using Data in Your College Admission Counseling Admission Counseling
ProgramProgramMASCA Fall ConferenceMASCA Fall Conference
October 23, 2007October 23, 2007
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Agenda• Why do we use data• Types of data• Collecting data• Analyzing data• Reporting of data• Evaluation of program• Cautions about using data• Questions & conversation
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Why Do We Use Data?• It improves our programs and the
services for students and families• Students benefit from it• You probably already have it• Others are using it• We are accountable• Why not?
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Types of data• Placement data
– Student name– Gender– Counselor– SAT scores, GPA, Rank– Colleges to which student applied & decision– Major– Special needs– Final Plans – Military, employment, college
attending
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Types of data (continued)• Standardized testing data
– SAT/ACT/PSAT/AP data• Does it impact curriculum?• Does it determine
programs/interventions?• Does it help, hurt or make no difference?
• Demographic data– 1st generation; under-represented; low
income
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Types of data (continued)
• School data– Attendance– Discipline– Grades– Curriculum
• EX: # of AP/Honors classes
• Historical data
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Collecting data
• Commercial programs– Naviance
• www.naviance.com
– Advocate• www.inresonance.com
– Connectedu• www.connectedu.net
– PrepHQ• www.myfootpath.com
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Collecting data (continued)
• Access• Excel• Create your own method of record
keeping
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Access Database fields
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Excel Spreadsheet
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Analyzing Data
• EZ-Analyze– www.ezanalyze.com
• Using Access or Excel• Test Wiz
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Reporting of Data
• Scattergrams– Grade Point Average (x axis) vs.
SAT’s (y axis)
• Other reports– Access Report– Placement percentages
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Scattergram ExampleWestfield State College
400
600
800
1000
1200
1400
1600
55 65 75 85 95
Accept
Deny
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Placement Report Example
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Placement Data Report
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Evaluation of your program
• Surveys, questionnaires– Online vs. paper
• www.suverymonkey.com• www.counselingsurveys.org
• Pre & post surveys– Gives immediate feedback about the need or
impact of your program/intervention
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Pre & Post Survey Examples
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Sharing Your Data
• Celebrate what you find– School Profile– MARC of Excellence
• http://www.masca.org/pdf_05_06/Marc%20edits%20rev3gray.doc
– Press release, faculty meeting or school board presentation, parent programs, etc.
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Cautions About Using Data
• Data doesn’t always give you the information you want
• College admissions is not an exact science
• Data shouldn’t take the place of human connection/intervention
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Resources to assist you with data
• Evidence-Based School Counseling: Making a Difference With Data-Driven Practices– Dimmitt, Carey & Hatch
• Making Data Work: An ASCA National Model Publication– Kaffenberger & Young
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Resources to assist you with data (continued)
• Center for Excellence in School Counseling & Leadership– www.cescal.org
• Center for School Counseling Outcome Research– www.cscor.org
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Next steps
– Create an action plan• Pick one item to do upon your return to
school
– Educate your colleagues about what you learned
– Attend further training about using data
– Get other stakeholders on board– Celebrate your accomplishment(s)
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Questions & conversations
• What is not clear?• What more do you need?• How can we help each other?• Who wants to share a success with
data?
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For more information
Bob BardwellSchool Counselor & Director of GuidanceMonson High School55 Margaret StreetMonson, MA [email protected]