Users’ Office News

Doris Chromek-Burckhart

Head of Users Office

• Tax Declaration in France and Switzerland• Registration of dependant Children of

USERs• Statistics • Update to Team Leader Registration• Newspapers in the Users’ Office

ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart 2

Tax declaration for resident USERs All Members of the Personnel (thus including

Users) must comply with the national legislation applicable to them

Procedure for Income Declarations in FranceALL USERS living in France must provide the French authorities with a Tax declaration in France

Procedure for Income Declarations in SwitzerlandIn some cases a tax declaration is required

To simplify the tax situation of members of the personnel in CERN's Member States, particularly France and Switzerland, the CERN Council adopted a system of internal taxation of salaries and emoluments. Everybody receives the

Annual internal tax certificate

Members of personnel who are leaving CERN must register the private e-mail address

http://usersoffice.web.cern.ch/taxation-at-cern

ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart 3

Registration of dependant Children(1/2)

of nationality with residence Visa Restrictions in France

According to French Regulations so far, children of Users up to 16 years of age did not need a residence card for residing in France.

Recently in 2 cases airlines refused to let children without residence permit card travel back to France.

Users’ Office and Relation with the Host States helped for them to receive a VISA

Therefore we recommend that Users residing in France ask for the residence card for their dependant children right upon arrival (in any case no later than 3 months upon arrival data)

ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart 4

Registration of dependant Children(2/2)

of nationality with residence Visa Restrictions in France

Since last year: The French Foreign Ministry does not provide the residence permit for persons (including children) who resided in France for > =3 months

A solution is being discussed with the French Foreign Ministry for children of USERs who are already resident in France

Children of parents residing in France who are born in Switzerland must request a VISA (via CERN) at the French embassy in Geneva and once having received it request a residence permit at the Users’ Office.

ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart 5

Statistics: Number of USERs 2000-2014

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

Women

679 686 664 721 740 764 770 953 1142 1301 1400 1480 1556 1665 1714 1850

Men

4673 4772 4617 4828 4832 4964 5194 6011 6756 7275 7518 7693 8007 8206 8214 8614

Total

5352 5458 5281 5549 5572 5728 5964 6964 7898 8576 8918 9173 9563 9871 9928 10464

1000

3000

5000

7000

9000

11000

Chart Title

Num

ber

of

USER

s

Data valid first day of the yearUSER: MPA of CERN category USER

ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart 6

Total Number of USERs 2000-2014

Accumulated number of USERs who were registered in the given year

Number of USERs

yearUSER: MPA of CERN category USER

ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart 7

Number of USERs per quarter

Accumulated number of USERs who were registered in the given quarter2010 to 2014

year

Number of USERs

quaterData valid first day of the year USER: MPA of CERN category USER

ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart 8

Long term statistics

1970

1972

1974

1976

1978

1980

1982

1984

1986

1988

1990

1992

1994

1996

1998

2000

2002

2004

2006

2008

2010

2012

2014

0

2000

4000

6000

8000

10000

12000

Number of Users from 1970 to 2014

Data valid for the 15. September of the given year

ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart 9

Team Leaders Team Leaders are responsible for the

communication between their institute and CERN and need to be reachable by the Users’ Office and CERN in general

List of Team Leaders without valid mail address

Email address to be inquired

List of Team Leaders without valid status Persons who have left CERN and need to be

replaced by another person

The Users’ Office asks the ACCU members for help

The Users’ Office proposes to send the names of the concerned persons grouped by nationality to the respective ACCU member (need to confirm contacts for USA, Russia and Japan)

ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart 10

Newspaper in the Users’ Office Since its origins the Users’ Office makes a

selected set of daily newspapers available in its open space.

Currently these are Tribune de Genève Il Corriere Della Sera Süddeutsche Zeitung The Guardian

This service was useful at the times with no internet. Nowadays few people come and read these newspapers while they cost resources.

We therefore propose to stop this service and ask ACCU for its agreement.