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DAT: GPF Series Updating Utility
1
©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
User Manual
Of
GPF Series Updating Utility
Directorate of Accounts and Treasuries (DAT)
Ver.1.0
Document Name:
GPF Series Updating Utility
Version Number: Ver.1.0
Release Date: 11th October 2018
Author Name: Sachin Togrikar, Sharad Divekar, Gorakhanath Shinde
Approval Name: Sudhir Chavhan
Owner of the document: Directorate of Accounts and Treasuries (DAT), Mantralaya
Document History and Version Control Table
Version Action Approval Authority Action Date
V 1.0 GPF Series Updating Utility Project Manager
DAT: GPF Series Updating Utility
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©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
Confidentiality
This document contains confidential information, which is provided for the sole purpose of
permitting the recipient to evaluate the proposal submitted herewith. In consideration of
receipt of this document, the recipient agrees to maintain such information in confidence
and to not reproduce or otherwise disclose this information to any person outside the
group or the evaluation committee directly responsible for evaluation of its contents,
except that there is no obligation to maintain the confidentiality of any information which
was known to the recipient prior to receipt of such information from Directorate of
Accounts and Treasuries (DAT), or becomes publicly known through no fault of recipient,
from DAT, or is received without obligation of confidentiality from a third party owing no
obligation of confidentiality to DAT.
Security
The information contained herein is proprietary to DAT and may not be used, reproduced or disclosed to others except as specifically permitted in writing by DAT. The recipient of this document, by its retention and use, agrees to protect the same and the information
contained therein from loss or theft.
DAT: GPF Series Updating Utility
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©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
Index
1. Introduction ………………………………………………………………… 4
2. Getting Started ……………………………………............................... 4
3. Inbuilt validation on pay bill generation …………………………. 5
DAT: GPF Series Updating Utility
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©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
1. Introduction
“N” number of incorrect GPF series available in Sevaarth system, which is creating ambiguity/discrepancy/hassle in GPF series data. We have developed functionality to update/correct GPF series data in master data. This is mandatory validation on PayBill
for Correction/Updating of GPF series for all GPF employees.
2. Getting Started
Access to the application is limited to authorized users. To use it, you must first log
on to the SEVAARTH application using user ID and password. On logging in, the application allows you to start any of the application to which you have access rights.
2.1 Logging In
In the Login dialog box, type your User Name (which will be your Sevaarth Id) and Password, inter the Captcha as seen on the login screen (case Sensitive) and click
Submit Button.
Figure 1: Login Page
DAT: GPF Series Updating Utility
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©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
Table 1: Toolbar
2.2 Logging Out
Click on Logout button to exit the application. Once you log out, the Sevaarth
application Login Page will appear.
3. Inbuilt validation on pay bill generation.
Main intention of this validation is to correct/Update the GPF series, Series as per given by AG.
Path: Worklist > Payroll > Payroll Generation/View > Generate Change Statement.
Figure 2
Click on ‘Generate Change Statement’ Tab, then following screen will open.
DAT: GPF Series Updating Utility
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©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
Figure 3
Select ‘Year’ from drop down list.
Select ‘Month’ from drop down list.
Select ‘Bill No.’ from Drop down List.
Select ‘Bill Type’ from Drop down List.
‘Scheme Name, Sub Scheme Name, Demand No, Major Head, Sub Major Head, Minor Head, Sub Head, Detail Head and Bill Decs.’ will auto Populated.
Click on ‘Generate’ Button then following screen appears along with alert message.
DAT: GPF Series Updating Utility
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©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
Figure No 4
Note: if such alert will raise, please follow the path and update / Correct the series
Click on ‘OK’ button and follow the below path.
Path: Worklist>Payroll>Changes>GPF Details
Figure 5
Click on ‘GPF Details’, then following Screen will open.
Figure 6
Note: User needs to read the all instructions (in red Color) carefully before selecting the
Employee GPF Series from drop down list.
DAT: GPF Series Updating Utility
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©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
Select ‘PF Series’ from drop down list.
Note: In drop down list only those series are displays which are applicable for that DDO.
Click on ‘OK’ button, then following screen will open.
Figure 7
(This Screen will display the Employee Existing GPF Series and Correct GPF Series as
suggested by AG)
DAT: GPF Series Updating Utility
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©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
Figure 8
Click on check box which is provided below the Sr.no.
Note: User can check the check boxes either all or Employee wise one by one.
Click on ‘Save’ button. Then following screen will open.
Figure 9
Click on ‘OK’ button.
This Screen will show the corrected Employee GPF Series.
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©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
Figure 10
Click on ‘OK’ button, user will redirect to the following screen.
Note: Once all the GPF Series corrected by user which is raised in generating the change
statement for that bill Group. Now the user will generate the Change Statement.
Figure 11
Click on ‘Generate Change Statement’ tag.
Figure 11
Select ‘Month’ from drop down list.
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©DAT Version 1.0
Directorate of Accounts and Treasuries (DAT), Mantralaya
Select ‘Bill No.’ from Drop down List.
Select ‘Bill Type’ from Drop down List.
‘Scheme Name, Sub Scheme Name, Demand No, Major Head, Sub Major Head, Minor Head, Sub Head, Detail Head and Bill Decs.’ will auto Populated.
Click on ‘Generate’ Button.
Figure 12
Click on ‘OK’ Button.
Figure 12