user manual 2011
TRANSCRIPT
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Government First Grade College, Arkalgud, Library & Information Centre
LIBRARAY AND INFORMATION CENTRE
GOVERNMENT FIRST GRADE COLLEGE.
ARKALGUD, HASSAN DIST.
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CONTENTS
THE PRINCIPAL MESSAGE I
THE LIBRARIAN MESSAGE II
1, OBJECTIVES 1
2, LOCATION 1
3, LAYOUT 1
4, WORKING HOURS 1
5, DOCUMENT RESOURCES 2
6, COLLECTION ARRENGEMENT 2a) Books 2
b) Current journal 2c) Bound volumes 2
d) News papers 2
7, CIRCULATION SECTION 3a) Borrowing facility 3b) Condition of loan 3-4c) Over due 4
d) Reservations 5e) Renewals 5
f) Reminders 5
g) Borrower tickets 5-6
8, ADMISSION TO THE LIBRARY 6
9, TECHNICAL PROCESSING DOCUMENTS 6
a) Classification 6b) Catalogue 6
10, CARE OF LIBRARY MATERIALS 7
11, CLEARANCE CERTIFICATE 7
12, LIBRARY SERVICES 7
13, GENERAL INSTRUCTIONS 8
14, DOCUMENTS RESOURCES 8
15, ELIGIBILITY FOR BORROWERS TICKETS 916, BOOKS SUBJECTWISE ARRENGEMENT 10
17, LIBRARY ORGNASATION CHART 11
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The Librarians Message
The Govt.First Grade College, Arkalgud, Library one of the Best
College Libraries. It started its function with a vision to serve the
information needs of its users mainly holds books and Journals to Arts,
Commerce, management and allied subjects.
Govt.First Grade College, Arkalgud established its library in the
year of 1993. and Govt.First Grade College, Arkalgud (1984) The
Librarys amazing rich collection is well utilized by Staffs and
Students.GOVT.FIRST GRADE COLLEGE,ARKALGUD Library and
Information center works with vision of the Institute honoring the
commitment to spread knowledge. The librarys dedicated staff and
Librarian are the navigators of knowledge.
Hope the Staffs and Students make full use of the opportunities
provided by the well-equipped Library and reach greater heights in
their career as well as their life.
PUTTASWAMY
M.A., M.L.I.Sc., M.Phil
LIBRARIAN
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1. OBJECTIVES:-
The primary purpose of the library is to serve the faculty and students
of the Institute; it acts as a center for the collection of literatures,
predominately related to Arts, Commerce, management and its allied
subject. It aims to develop a comprehensive collection of information
that is useful for faculty and students. It ensures that information
resources are acquired and organizes to meet the present and future
information needs of its user.
2. LOCATION: -The library in housed on Ground floor of the Main Building (Institution)
3. LAYOUT: -
The total collection of documents is arranged subject wise. The library
has reading section Issue counter, textbook section reference section,
and periodicals section,
4. WORKING HOURS:-
The Library is open from 10-00am to 5-00pm in all weekdays except
during the National Holidays and Sundays.
Circulation Hours:
Working HoursOpen for 8:00 Hours
During
days
10-00 am to 1-30 pm
Lunch Break 1:30 pm to 2:00 pm
2:00 pm to 5:00 pm
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5. DOCUMENT RESOURCES:
The Library has a total collection of about 25,000, periodicals
Reference Books, Cds, Maps.
6. COLLECTION ARRANGEMENT:-
Readers have open access to most of the holding of the Library
a) Books
New books acquired are classified and catalogued using the
AACR-2 (Anglo American Cataloguing Rules-2).New books after
processing are displayed for 10 days for reference and reservation,
and put in to Circulation, after the stipulated period. A reader arranges
books according to subject for easy access.
b) Current Periodicals
The Library receives about 21 National Journals are
arranged area sector wise in the Library (This is only for
reference).
d) News Papers
The Library receives 3 News Papers, which are as follows:
1, Deccan Herald
2, Times of India
3, Vijaya karnataka
They are displayed in the Reading Section
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7. CIRCULATION SECTION:-
The Library follows a combined system of the maintenance Register
for the documents to borrowers card each student can get 5
borrowers ticket. For issue of books the borrowers should present the
book along with their borrowers ticket to the staff at the circulation
counter. He/she should sign the issue register before the presentation.
After necessary checking the library staff will issue the book by writing
the due date in the issue register book should be brought physically to
the library circulation desk for issuing and returning with renewals.
User can reserve books and get such information as to whom a book is
used when it is due list of books that are issued to particular borrowers
etc:
a) Borrowing facility:
1. Books and other documents are issued from the issue counter
between 10-30am to 5-00 pm only
2. Books are normally issued for15 days to Students and other
Teaching staff for 30 days. Books can be recalled incase of an
urgent demand for the same by other members.
b) Condition of Loan:
1. Library tickets are not transferable.
2. The borrower is fully responsible for the books borrowed inhis/her ticket
3. Absence and illness are not an acceptable excuse for exception
from paying overdue charge. In calculating the over due charges
only Institute holidays are left out of the reckoning. If the due
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date falls on an Institute holiday. The book may be returned on
the next working day without any over due charges.
4. The Librarian may recall a book at any time before its due date.
He/she may increase the over dues charge for failure to return a
book when it is due or recalled.
5. If student do not renew or return the book issued against their
name with in a three of it due date their borrowing facility may
be with drawn for a fortnight.
6. If the Librarian considers that a borrower has not returned the
books with in a reasonable time of its due date as indicated in
the recall notice, or in the book card as the case may be the
borrowers is liable to pay for the book plus the prescribed
overdue charge.
7. If a book belonging to a set is lost, the borrowers will be charged
for replacing that entire set.
8. Incase students lose the book issued to them they should report
it immediately in writing to the Librarian. to avoid accumulation
of fine .they will be allowed a grace period of the a week to
confirm the loss in writing to initiate and also about the process
of recovering the cost of the books incase they produce the book
after the grace period they will have to pay the prescribed fine
the library service will be also stand terminated until they settle
their arrears whether for the loss or as a fine.
c) Overdue:
An amount of re1:00 is collected as overdue Charge per
day.
d) Reservations:
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Reservations for more than one book will be issued according to
priority. Resreved books are kept separately in the Issue Counter
for three days for each member the reservation Lapses
automatically after three days. And the Next person on the list of
Reservation gets priority.
e) Renewals:
1, Loans are renewable provided there is no demand for the
material by other member.
2, Books have to be produced at the time of renewal
f) Reminders:
1, Reminder are issued to return books on expiring of the
due date.
2, for students a List of over dues are notified on the
Library notice board for their information and clearing the due
immediately.
g) Issue of periodicals:
Current journals are not issued out.
h) Borrowers Tickets:
1, Member will be given as only one borrowers ticket as the
number of books they are affixed to their borrowers tickets for
identification and non-Transfer or tickets.
2, If borrowers tickets get mutilated for whatever reason, If has
to be reported. at the issue counter where a new one will be issued.
3, Loss of borrowers ticket should be reported in writing to the
Librarian immediately. A fresh duplicate ticket will be issued by the
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Librarian. After an interval of 7 days from the date of application by
paying Rs.25/- per tickets.
4, although the library takes all possible care against the misuse
of
Tickets. Members are responsible for any loss to the library due to
the misuse of their tickets.
5,while returning books to the Library members must see to it
that their
tickets are duly re collected
8. ADMISSION TO THE LIBRARY
All members are required do deposit their personal
belongings at the property counter. at their own risk. The
Library will not be responsible for any losses are damage
to the same. Taking briefcase or bag inside the Library is
strictly forbidden. User should let the security, Cheek their
personal belongings like books, files, etc., before they
leave the library premises.
9. TECHINICAL PROCESSING OF DOCUMENTS:
a) Classification:
Classification is translating the Specific of Documents in to
nation. This user the Dewey Decimal Classification.
b) Catalogue:
Books are catalogue as per Anglo American Catalogue Rules-
2(AACR-2)
10. CARE OF LIBRARY MATERIALS
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1. Library books and journals project reports.etc. are Costly
and often-rare one should not write upon, damage, turn
down the leaves or mark on any library materials.
2. No tracing or copying of any map book journals is allowed
in the library before leaving the Issue Counter member
should satisfy themselves a to whether the library
materials lent to them is in sound condition.
3. If not, they should immediately bring the matter to
knowledge of the library staff at the issue counter.
Otherwise which they are liable to be held responsible for
replacing the material or paying such compensation as
fixed by the librarian.
11. CLEARANCE CERTIFICATE:
Borrowers tickets are property of library. At the end of the
period of Issue, all those who leave the institute, whether
for good for cant in a time being on leave, etc.
Must surrender their tickets to the library and a NO DUES
Certificate from the Librarian, in order to ensure that they
owe no dues to the library including any Over due charges,
should be letter
12. LIBRARY SERVICES:
2. Reference Services
3. Circulation services
4. Periodical Services
5. Reprographic services and other Library Related
Services
13. GENERAL INSTRUCTIONS:
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a. Smoking is prohibited in and around the library or institute
and hospital premises.
b. No refreshments or foodstuff of any kind shall be
Consumed anywhere inside the library.
c. Keeping in mind that the Library is a place of Individual
study to be maintained peace and silence within the
library premises.
d. Suggestions for purchasing books and improving the
library services are Welcome.
e. The librarian has the power to Cancel the tickets and
refuse admission to any one who violates the rules and
regulation of the library.
f. Library materials should be handled with utmost care
nobody should write damage or make mark on any of the
library materials.
14. DOCUMENT RESOURCES:
SL.N
O
GRANTS TOTAL
1 GENERAL ACCESSION REGISTER 106222 SC/ST ACCESSION REGISTER 78463 U G C ACCESSION REGISTER 14564 C D C ACCESSION REGISTER 536
Current Journals & Magazines
Subscribed
21
News papers 03
15. ELIGIBILITY FOR BORROWERS TICKETS:
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SL.NO MEMBER OF STATUS NO OF
TICKETS
COLOR DURATIO
N OF
LOAN1 Teaching staff 10 PINK 30
4 Students 05 PINK 15
LIBRARY ORGANASATION CHART
PRINCIPAL
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LIBRARIAN
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LIBRARY ASSTT