User guide for course information

Version 3.6

Contents

How to log in to your MySkills RTO portal.......................................................................................3

How to manually add/edit your course fee.....................................................................................4

Add Course Fee Information – CSV bulk upload..............................................................................8

How to update the courses your RTO is offering at each location in My Skills website...................11

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Please note: due to continuous improvements to the website, screen shots in this document may not match the website.

How to log in to your MySkills RTO portal

1) Go to https://www.myskills.gov.au/ 2) Select Log In/Register in top right hand corner of screen

3) Enter Username and Password details. Your username is your email address where you received your password. Click ‘LOGIN’

4) Page will open at my organisations details page and will automatically be in EDIT mode on the ‘MY PROVIDER DETAILS’ tab

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How to manually add/edit your course fee

1) Select ‘MY COURSES’ tab – the courses on your RTO’s scope will be displayed

2) Select the desired course and enter the fee information under ‘Tuition Fee $’.

Note: The fee should be entered in whole numbers only with no punctuations. (e.g. 1000 or 1000.00 and not $1000 or $1000.00). The My Skills website will display the whole number fee only.

3) You can filter courses by qualification level, e.g. Diplomas and Advanced Diplomas.Notes: From here, multiple courses can be updated and more than one set of information can be added in

relevant fields.

To manually enter information regarding other fees associated with a course, click the ‘Add’ button on the

relevant row, and enter the information in the overlay that appears.

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4) Once completed, click ‘Save and publish’ button

5) Click Confirm to continue

6) To view the added fee information in the My Skills website’s public realm – click on ‘Public view’ button

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7) Click ‘COURSES OFFERED’ tab

8) Add course code into Keyword search box and click ‘SEARCH’ (or filter by qualification level)

9) The newly added fee information will now appear in the summary view:

10) To edit this fee, add more fee, or contribute additional information click Return to edit mode and repeat steps.

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Add Course Fee Information – CSV bulk upload

My Skills provides the option for RTOs to download a CSV file, add/edit fee details and directly upload the information. When the CSV file is downloaded it will be prepopulated with existing RTO data.

How to bulk upload your course fees using a CSV file:

1) Log in to your My Skills portal

2) To download click on ‘Course file download’

3) Click ‘Download file’ button

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http://www.BloggsRTO.au

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4) Enter a Reference (e.g. today’s date), select File Type - CSV Complete and click ‘Request Download’ button. Note: An XML upload option is also available for advanced users.

5) The screen will note that the file was successfully requested

6) The file’s status will be listed as Pending in the ‘File Download History’ table. The download wait will be 3 -5 minutes – you will need to navigate away from the page and return to it.

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7) When it has finished downloading, the status will have changed to Success.

8) Click on the latest downloaded .CSV File to ‘Open’ or ‘Save’ it to your drive.

9) Open the file and make necessary updates. The fee column is the last column in the sheet.

Note: The fee should be entered in whole numbers only with no punctuation. (e.g. 10000 and not $10000 or $10,000).The My Skills website will display the whole number price only.

10) Save the file in the same format (CSV).

11) Return to your My Skills portal to upload

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How to update the courses your RTO is offering at each location in My Skills website

Step 1

Log in to My Skills.

Step 2

The setting for the head office is displayed. Different delivery locations can be selected from the dropdown, but for the purpose of changing course offerings, it can all be done from the head office. When you select to toggle course offerings (see below) you will be able to change course offerings for all locations at the same time.

Find the course you want to update, eg, BSBXXXXX Title of course. (You can use the filters on the left side of the page to find the course.)

Click the button ‘Toggle Offering of Course’.

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A pop up appears with details of all your delivery locations. Select/unselect the check box for each location offering/not offering the course.

Click the ‘Confirm and close’ button. You can also click on ‘Confirm and next’ to change the offerings settings for the next course in the list.

Once you close the pop-up, rows highlighted in yellow indicate that there are unpublished changes.

Step 3

Repeat this process for all the courses you need to update. Click the ‘Save and publish’ button located at the top of the page.

A ‘Publish this page’ box will pop up. Read the message and click ‘confirm’.

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Step 4: Check the courses visible to the public match the offerings you updated.

Go to the ‘Training Provider Search’ Enter your RTO code and search Click on ‘view courses’ link for your RTO Check the course count and course list is as expected (note this is for all locations combined).

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