user guide · ©2019 safari montage all rights reserved 3 user guide v7.5 introduction to the...

User Guide

©2019 SAFARI Montage All Rights Reserved 2

Contents Introduction to the Learning Object Repository (LOR) ............................................................................................................................ 3

The Dashboard ...................................................................................................................................................................................... 3

Digital Learning Objects ............................................................................................................................................................................. 4

Keyword Search ..................................................................................................................................................................................... 4

Title Page ............................................................................................................................................................................................... 4

Searching by Standards ......................................................................................................................................................................... 5

Playing Content .......................................................................................................................................................................................... 6

SAFARI Montage Media Player ............................................................................................................................................................. 6

Interactive Whiteboards ....................................................................................................................................................................... 6

View & Chat .......................................................................................................................................................................................... 6

Playlists........................................................................................................................................................................................................ 7

Create a Playlist ..................................................................................................................................................................................... 8

New Playlist....................................................................................................................................................................................... 8

Add Learning Objects to a Playlist ................................................................................................................................................... 9

Viewing a Playlist ................................................................................................................................................................................ 11

Playback Options ........................................................................................................................................................................... 11

Playlist Views ................................................................................................................................................................................. 11

Sharing a Playlist ................................................................................................................................................................................. 14

My Playlist ...................................................................................................................................................................................... 14

District Playlist ............................................................................................................................................................................... 14

Organizing Playlists ............................................................................................................................................................................. 15

Searching Playlists .............................................................................................................................................................................. 15

Adding Content to the LOR ..................................................................................................................................................................... 16

Uploading Content ............................................................................................................................................................................. 16

My Files ............................................................................................................................................................................................... 18

Chrome Extension .............................................................................................................................................................................. 18

Advanced Options for Metadata ....................................................................................................................................................... 20

Sharing Your Learning Objects ........................................................................................................................................................... 21

Learn More .............................................................................................................................................................................................. 22

User Preferences ................................................................................................................................................................................ 22

Using SAFARI Montage ....................................................................................................................................................................... 22


User Guide v7.5

Introduction to the Learning Object Repository (LOR)

SAFARI Montage is your district’s Learning Object Repository (LOR). Follow your district’s directions on how to login. Your username and password are likely the same as for other district applications. If not, your admin will provide credentials. LOR: A Learning Object Repository is a digital library that facilitates the storage, management and sharing of learning objects.

Metadata: Descriptive information about a learning object that helps other learn about its instruction use.

The Dashboard

Use the dashboard to access features of the Learning Object Repository (LOR) such as search, upload, and playlists. What is available on your dashboard may vary from other users based on your school or district configuration and your user type. Access to other integrated tools may also be available. Tip: Use the quick search bar at the top of the page to start a keyword search from anywhere in the LOR. Figure 1: SAFARI Montage Dashboard


Digital Learning Objects

Keyword Search

To find learning objects: 1. Click the ‘Search’ button on the dashboard 2. Enter a keyword 3. Click magnifying glass (hit ‘enter’ on keyboard)

Results display in tabs by media format and learning resource type. Browse across the tabs to view all results. Use search filters to refine results by publisher, grade range, and or copyright date. It is strongly recommended to keep a broad search grade range. Some learning objects are segmented and may include relevant content at the segment level for any grade range. SAFARI Montage will remember your last search. Click ‘Reset’ to clear all filters.

Title Page

To view a learning object in more detail, click on the title in search results to open the title page and view all details and options (including object level segments). The title page has a full descriptive summary and may include segments with descriptions. Each segment has a play button and other buttons for how you can use the segments. Find supplemental resources and citations under the player.

Figure 2: Search Results

Figure 3: Title Page for a video


Searching by Standards

You can also search by standard. Content is correlated to the core academic areas (Math, Science, English Language Arts, Social Studies, Physical Education, Health and the Arts) using the most recently adopted state standards. Correlations are for the full title (video segments are not individually correlated). To search by standard:

This will take you to the search results page where you can filter and review results. To return, click the ‘Standards Results’ link below the advanced search filters.

1. Select ‘Standards’ in the navigation bar

2. Set the document type, set, and grade range

3. Search 4. Drill into a set to view

results 5. Click on the link to

review the titles correlated to a specific standard

Figure 4: Standards selection page

Figure 5: Selecting a standard

Figure 4: Click to view correlated learning objects

Figure 5: Standards search results page


Playing Content

SAFARI Montage Media Player

The SAFARI Montage Media Player (SMMP) has a variety of viewing modes including the embedded player and options to view in full screen or presentation mode. The servers on premises at your district ensure quality playback, so you can easily drag the scrub bar to fast-forward and rewind without buffering. Player Controls:

Change the video playback speed. (If available, captioning and language tracks are adjusted accordingly.)

Toggle Spanish and English tracks (when available).

Turn closed-captioning on and off (when available).

Open the full screen option. Click again to close full screen.

Integrated devices that are compatible with the SAFARI

Montage Media Player will display under the player controls. Click the button to activate the device in the player or to access the controls for the integrated device.

This button will open the media and the backchannel chat option.

Interactive Whiteboards

You can customize the interactive whiteboard option that displays under the player in your preferences. When playback has started, click on the whiteboard button under the player to open the title in full browser mode to use with your interactive whiteboard tools.

View & Chat

View & Chat provides teacher moderated backchannel chat alongside digital content for the entire class. Teachers can ask questions to engage student discussion and inquiry

while presenting videos. Start a View & Chat session from the player. Users can join from the dashboard button by entering the unique session code. Chat sessions will remain active as long as a teacher is participating. Only teachers can delete comments during a chat. Techers have access to transcripts from the View & Chat Manager button on the dashboard. Transcripts are exportable as a CSV file.

Figure 6: SAFARI Montage Media Player controls

Unique session ID #

Collapsible panel

Figure 7: View & Chat player for video


Playlists

You can create a custom playlist of learning objects for any number of instructional purposes. Playlists can

include various learning object formats including video, images, audio, interactives, eBooks, web links and

documents. Learning objects can be organized within the playlist and instructional notes can be added.

Figure 10: Playlist (Classic View). There are two main areas to a playlist: (a) the playlist information and actions and (b) the learning objects, their information and actions. The actions available for a playlist will vary based on whether the user viewing the playlist has editing rights.

Figure 11: Same playlist as above in Teacher View

Figure 12: Same playlist in Student View


Create a Playlist

New Playlist

There are two main workflows to create a playlist. You can start by creating the playlist and then adding learning objects or you can start a playlist from a learning object and complete the playlist level information later.

To create the playlist first: 1. Start on the dashboard 2. Click the Playlist button 3. Click ‘New Playlist’ 4. Enter playlist level information.

This information is used to find the playlist in a keyword search.

5. Save To create a playlist from a learning object, start in search results:

1. Find a learning object 2. Click ‘Add to Playlist’ 3. Enter a title 4. Click ‘Add Here’ 5. Close confirmation

Note: In this workflow, the new playlist will become your active playlist and you will remain in search.

Figure 13: Playlist landing page

Figure 14: New playlist template

Figure 15: Search results

Figure 16: Add to playlist popup menu


Add Learning Objects to a Playlist

Digital learning objects in the LOR can be added to playlists. When you find a learning object you want to add to a playlist, follow these steps:

1. Click the ‘add to playlist’ button

2. Select the playlist (if needed, browse folders on the left to locate a specific playlist)

3. Click ‘Add Here’ 4. Close confirmation

Note: Segments have their own add to playlist button so you can add a chapter or key concept. (Segments are on the title page for video and audio files.)

Adding a Bookmark

You can create a custom segment for video or audio known as a bookmark. The bookmark creates a custom start and end point for the object in the playlist. These custom start and stop times cannot be edited once added to the playlist so it is essential to preview your segment before adding it to a playlist. To create a bookmark:

1. Start playback 2. Locate the bookmark tool 3. Set a start point and end point (click link while viewing or type in a time

code) 4. Preview the segment and edit as necessary 5. Save to Playlist 6. Select a playlist from popup (as shown above) 7. Close confirmation

Active Playlist Link

Look for the active playlist link on the top right of most screens. The active playlist is typically the last playlist you opened or saved. Use this link to navigate to a playlist.

Figure 17: Add to playlist window

Figure 18: Bookmark tool under the player

Figure 19: Active playlist link is on the top right of most screens.


Adding a Slate to a Playlist

Slates are a visual cue used to communicate a transition, break, instructional shift, information, or directions in a playlist. SAFARI Montage provides a library of pre-created Slates. You can also upload your own. Slates are added to a playlist like any other learning object, and you will find them in the ‘Slates’ tab of search results. Search for the keyword slate and select the ‘Slates’ tab to browse some of the samples.

Adding Notes to Learning Objects in Playlists

Click the ‘Add Info’ button to add notes to learning objects in a playlist. You can also drag and drop items on the playlist into a specific order, copy, move, or remove items from the playlist. It can be helpful to toggle views when editing a playlist.

Figure 20: Sample Slates

Figure 21: Classic View of a Playlist. Use the edit pencil to update the playlist level information and the ‘Add Info’ button to add/edit notes for each learning object on the playlist.


Adding Standards to a Playlists

Adding a standard to a playlist implies that the playlist is designed to support that standard. To add standards to a playlist:

1. Click ‘Add Standards’ button: 2. Select document type, set, and grade range 3. Search 4. Check the standard(s) that apply (or drill in to locate the specific standard) 5. Submit 6. Return to playlist

Viewing a Playlist

Playback Options

You may see two playback options:

Manual - opens a full screen player with controls on the bottom left to manually advance between learning objects.

Automatic - will play the first item and automatically advance until all items have played. (Not available on all playlists. Not all learning object formats can play back automatically.)

Playlist Views

There are three views for playlists: Classic (list) View, Teacher (grid) View, and Student View. Toggle between views: Classic View - default view for playlist development

Teacher View - recommended view for full class or group presentation of a playlist Student View - default view for student users

Figure 22: Add Standards button is located with playlist actions

Figure 23: After selecting standard alignments for the playlist, use the ‘Return to Playlist’ link

Figure 24: Once added, the standards buttons on the playlist will adjust for viewing and editing


Teacher View

Teacher View provides a large classroom style display of the individual learning objects in your playlist:

Click any item in Teacher View to open a presentation player. Controls will display along the bottom, including buttons to view notes for each learning object (if added):

Figure 25: Teacher View for a playlist

Figure 26: Presentation mode in Teacher View of a playlist


Student View

Students will access this view of a playlist by default. The menu of options for the playlist is in the top right corner next to the playlist title. Options available on the menu will vary based on user rights and if you are an editor for the playlist. You will also see a menu next to the title of each learning object where you access learning object options.

Figure 27: Student View of a playlist


Sharing a Playlist

There are two types of playlists: My and District. My Playlists - managed by creator/co-editors. Teachers can share their playlists with other users in the same school. District Playlists - managed by an administrator. Teachers may have to submit their playlists to be published in order for users across the District to access their playlists. This is a district-level decision. Publication of a playlist creates a district-shared copy that is managed by the admin.

My Playlist

Only the creator (and admins) can view a playlist that is a “My Playlist.” Click on share to allow other users in the same school to view the playlist. Other users who can view the playlist can create a copy. Once shared, permissions can be adjusted to limit access if needed. Sharing and permissions for the learning objects on the playlist are managed separately.

Figure 28: Sharing in Classic View for a playlist

District Playlist

Teachers may be able to submit their playlists to create a published copy for the district. This may be subject to an approval queue. Unshared content on the playlist will be published with the playlist upon approval so all users can access all content.

1. Edit playlist 2. Select ‘District’ in sharing

dropdown 3. Optional: suggest a district folder 4. Save

If approval is required, the playlist will enter an approval queue. You won’t be able to edit the playlist, without removing it from the queue, until approval has occurred. Once approved, a copy will be made. The copy is managed by the district. You will still have access to your original playlist and can continue to modify it without impacting the district copy.

Figure 29: Edit view for playlist level information allows you to publish a copy of a playlist


Organizing Playlists

You may create folders and organize your playlists if desired. 1. From the dashboard, choose

‘Playlists’ 2. Choose ‘Search Playlists and

Folders’ 3. At top left, you’ll see ‘My

Playlists’ folder and folder tools

4. Select the ‘My Playlist’ folder 5. Create 6. Enter a title and hit enter 7. Drag and drop playlists into

the folder

Searching Playlists

Find playlists in search results under the ‘Playlists’ tab. A keyword search will scan the information added at the playlist level to return results. Playlists that are aligned to standards will display as results when users conduct a standards search for the corresponding standards. Note: There is an advanced option to search playlist folders. Start on the dashboard and click the playlist button, select ‘Search Playlists and Folders,’ browse folders to search on the left or select the ‘Advanced’ search option.

Figure 30: Playlist folder view – My Playlists

Figure 31: Search results playlist tab


Adding Content to the LOR

You can your own content to the LOR using the upload feature. Chrome users have access to a browser extension that makes it easy to add links and Google Drive items.

Uploading Content

Copyright Notice

This notice will periodically display when uploading items. You can add originally created content to the LOR or content created by others. Before uploading, you must acknowledge that, if applicable, you have obtained the appropriate permissions and are responsible for the correct use of learning objects. If you have questions about Copyright or Fair Use for teachers, please consult your district’s experts.

Easy Upload

To upload content: 1. Select ‘Easy Upload’ on the dashboard 2. Select/drop a file 3. Complete the basic metadata (title, description, grade range, sharing) 4. Once file upload is complete, ‘Save’

Note: The title and description are used to find the item in a search. This metadata can be edited after the file is saved.

Figure 32: Copyright Permission Information notice

Figure 33: Easy upload and metadata form


Save and Add Standards Correlations

To add standard correlations to the learning object, choose the ‘Save and Add Standards Correlations’ option once the file upload has completed. You can also edit the learning object later to add correlations.

1. Choose the document type, set, and grade range

2. Search 3. Check the standard(s) that

apply (or drill in to locate the specific standard)

4. Submit 5. Back to Easy Upload 6. Save

Title Page for Uploaded Learning Objects

Review the information and metadata on the title page. Use the edit feature to add additional metadata or make changes.

Figure 34: Select a standard page for uploaded content

Figure 35: Drill into a top level standard

Figure 36: Selecting standards

Figure 37: Title Page for uploaded content


My Files

My Files will show all items you’ve uploaded to the LOR. You can also create folders to organize content. Click on the ‘My Files’ button on the dashboard to view.

Add a Link

You can add a web link to the LOR from My Files.

1. Select ‘Web’ in dropdown 2. Complete fields 3. Save 4. Close confirmation

Chrome Extension

Users with the Chrome browser can use the SAFARI Montage extension to save content from a web page directly to the LOR. Click the extension button in the Google Apps tray at the bottom of the dashboard to get a link to the

extension in the Chrome Web Store, if not automatically installed by your district. Once installed, click on the extension to log in and allow access.

Figure 38: My Files

Figure 39: Adding a link to My Files


Add a Link or YouTube Video

Use the Chrome extension to add a link to the LOR. You’ll be able to add basic metadata upon saving. Once saved, you can go directly to the link in the LOR or to advanced editing and sharing options.

1. Navigate to a website or YouTube video 2. Click on the extension 3. Verify and add metadata 4. Save

Adding Google Docs

Google Drive Documents, Slides and Sheets can be added to the LOR using the extension. Follow the same steps as above and choose the format desired for saving the document/slide/sheet. Google Doc files will show these options for saving:

Link – save as a link for continued collaboration/updates

File – save as Microsoft Office or PDF format

Slate – save a Slide as an image file, tagged as a Slate (for Slides only)

Figure 40: Chrome Extension to save a link

Figure 41: Chrome Extension to save a Google Slide


Advanced Options for Metadata

Segmenting Video

You can segment uploaded audio and video resources into chapters and key concepts. Segments will show on the title page for all users who can access the learning object. Edit the learning object and choose ‘Segments’ in the left menu. There are two types of segments: Chapters and Key Concepts. Start by creating a Chapter segment.

1. As the video plays, click on the

‘Start Point’ and ‘End Point’ to

define your Chapter segment.

2. Include a description that will show

with the segment.

3. Click on ‘Preview Segment’ to

check the segment. You can

change start and end points until

you are satisfied. Note: The

defined time codes of segments

cannot be edited once they are

saved.

4. As the video segment is playing, or

by scrubbing to a specific image,

click on ‘Create Thumbnail’ to set

an image from the Chapter that

will be the associated thumbnail.

5. Click on ‘Save Segment’ to create a

Chapter that will appear at the

bottom of the screen. If necessary,

click the edit icon to change the

segment description. Continue the

process to create Chapters for the

entire video.

6. After creating Chapters, create Key Concept subsections of the Chapters.

Be sure to change the ‘Segment Type’ to Key Concept in the dropdown.

7. Choose the ‘Associated Chapter’ the Key Concept is related by selecting a

number from the dropdown.

1

2

3

4

5

Figure 42: Creating custom segments for uploaded video


YouTube Video Custom Start/Stop Points

A YouTube link may be edited in order to set a custom start and stop point for the video. Set a start and end point for playback based on the timecodes of the video as seen in YouTube. When users play the link in SAFARI Montage, playback will begin at the start point you set and stop at the end point. Access to the full video will still be available.

1. Edit the learning object 2. Select ‘Information/Rights’ in the left menu 3. Enter the start and stop point in HH:MM:SS from the beginning of the video playback (e.g. 00:01:30 will start playback

one minute and thirty seconds into the video) 4. Save

Sharing Your Learning Objects

There are two types of learning objects in the LOR: My and District.

My – managed by the user who added them to the LOR

District – managed by an administrator

My Files

Only you (and admins) can see your uploaded learning objects unless you shared them when uploaded. Teachers can usually share their learning objects with other users in the same school. This is a district-level decision. If you didn’t share when adding the learning object, follow these steps:

1. Edit the learning object 2. Select ‘Information/Rights’ on the left 3. Choose ‘Rights Management’ tab 4. Check ‘Share’ 5. Save

Publishing to District

In order for users across the district to view learning objects you’ve uploaded to the LOR, you will need to submit them for publication. To do so, edit the learning object and choose ‘Publish Media’ on the left menu. The learning object may enter an approval queue for review and you will not be able to make changes to it is until approved without removing it from the queue. Once approved, the learning object will be copied and published to the district. The administrator will manage the copied version. You will still have access to the original version.

Figure 43: Editing custom start and stop points for a YouTube link added to the LOR


Learn More

User Preferences

Click on your name or profile image in the top right of any page to open preferences. Here you can upload a profile image, set defaults for the player and file formats, and make other customizations. Read each section before making changes. After making changes, click the ‘Update’ button at the bottom of the page to apply your preferences.

Using SAFARI Montage

Click on the Using SAFARI Montage dashboard button for additional resources on how to use the system.

Online Training & Badge

Access SAFARI Montage Basics online, self-paced training from the Using SAFARI Montage dashboard button.* The seven online lessons each take about 15 minutes and cover the basics of searching, uploading, and building playlists. The training includes a certification test and a SAFARI Montage Basics Badge for users who pass the test with a score of 15/20.

Technical Support

For questions or help, contact SAFARI Montage Technical Support. You can submit a support request using the online form or call our Technical Support Specialists directly at 1.800.782.7230 M-F from 8a-6p EST.

Connect

* Available for all SAFARI Montage Learning Object Repository (LOR) customers.

Figure 44: Preferences page

http://safarimontage.com/support/OpenSupportCase/OpenCase.aspx

tel:8007827230

https://www.facebook.com/safarimontage

https://www.twitter.com/safarimontage

https://www.linkedin.com/company/safari-montage