CLEAR 2008 Annual Conference

Anchorage, Alaska

Use of Technology to Improve Accuracy and Efficiency of On-Site

Inspections

Clelia Sanders

SC Board of Pharmacy Resources

• ReLAES (Regulatory Licensing and Enforcement System)

• Mi-Co (Mi-Forms) www.mi-corporation.com

• Current Inspection Forms

• Inspectors and IT Personnel

• Notebook Computers with Phone Cards

• Bluetooth Printers

ReLAES

• Built Form in ReLAES with Drop-down boxes for convenience

• Need Violations to crossover to Inspection Section (Must have previous inspection)

• Scan Forms into Document section• Appropriate Security Clearance to access

information via LPN Portal• Automatically Expire old inspection and

give new inspection due date

Mi Forms

• Build templates for Permit Types (Examples: Retail; Retail/Non-Sterile; Retail/Non-Sterile/Sterile Compounding)

• Determine Information on Cover Sheet and typed fields or manual with pen

• Determine Information to be pulled from ReLAES (Didactic Information/Pharmacist)

• What will be stored in Mi-Forms Server for retrieval

• Licensure Renewal

Current Inspection Forms

• Retail

• Institutional

• Sterile Compounding

• Non-Sterile Compounding

• Nuclear Pharmacy

• Non-Dispensing Drug Outlet

• Medical Gases/DME

Inspectors and IT Personnel

• Inspectors compile list of items for drop down boxes for each statute

• Inspectors determine combination of inspection forms

• IT and Inspector build forms in Mi-Forms and ReLAES

• IT determines how to pull/download information between two systems

Notebook Computers and Phone Cards

• Notebook Computers and software programs must be compatible and price is determined by contracts

• Notebook needs Bluetooth capability • Need Phone Card/Access which is accessible in

most areas of state• The lighter the better for travel• Notebook used for all Board of Pharmacy

Business (e-mail; inspections; research, etc)

Bluetooth Printer

• Bluetooth Printer compatible with Notebook Computer

• Capable of Printing Permits and Inspection Reports onsite

• Rechargeable to allow for easier travel and limited access to outlets in facilities

• Best to have Color Printer to allow for multiple uses (Reports; Violations; Forms)

What Else?

• Had to Clean-up some of Information in ReLAES due to differences in original data entry

• Differences in Pharmacists and IT Personnel importance of specific data

• Obtaining the security level through Administration to complete all functions

• Testing each type of Inspection type for all information crossing between two systems

• Rearranging and adding information to allow printing of permits on site

Pros and Cons

PROS• Less Paper• Ability to see previous

inspection info onsite• Printing New Permits

onsite & save postage• Use of computer for

multiple functions and reducing trips to office

CONS• Cost of Initial Start-up• Unable to get connect

at some sites• Unable to get connect

at some sites• Less personal

communication with staff

Contact Information

• Clelia Sanders, RPh

• Inspector, SC Board of Pharmacy

• E-mail: sandersc@llr.sc.gov

• Cell phone: 803-260-9818

**Will be available after presentation or throughout the day on September 26th, if you would like to review the program and SC Inspection process**