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TRANSCRIPT
USCO MANUAL
STUDENTS
CONTENTS
I. Overall Flow
II. User Registration
III. Programs Application Preparation
IV. Application Timeline
V. Document Preparation
VI. Selecting and Applying Programs
VII. Post-Application Submission
VIII. Checking Application Status
IX. Application Error?
X. Study Plan
XI. Study Report
XII. Canceling Applications
XIII. Forgotten Password and Email Address
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I. OVERALL FLOW
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II. USER REGISTRATION
1. Email Registrationa. Open this link:
https://usco.umap.org/std to create your USCO account.* It is recommended to use an email address that is provided by your home institution.
b. After entering your email address, click "Agree and Regist er " .* Please read the Privacy Policy and Terms and Condition.* Check your email inbox and follow the instructions to input your account information on USCO system.
3. Account Registrationa. Make sure to fill in all
required items marked with (* ), such as Email, Password, Home Institution, Student Number, Gender, Nationality, Mailing Address, TEL, School Year, Graduation Date, Native English.
b. Please double check your information before proceeding.
c. After confirming your input, click "Save and Subm it " .
2. USCO System Login:a. Input your registered
email address and password to log in to the system.
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III. PROGRAMS APPLICATION PREPARATION
1. Maximum of 5 institutions can be selected for Program A/B and 3 institutions for Program C.* Please make sure to read the program details of preferred institutions before selecting them. Some important points to consider:
a. Language requirementsb. GPA (displayed only for program A/B)c. Exchange durationd. Housing typee. Program descriptionf. Tuition fee (for program B and C)
2. Pay attention to the applicat ion per iod.As UTC (Universal Coordinat ed Tim e) is used, please be careful about each deadline. Only program cycle colored in orange is available for applying.
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IV. APPLICATION TIMELINE
Click the Timeline tab on the main menu to display the current timeline list and its details.
UMAP open applications for our programs twice a year.
1. For 2019's program A/B (Autumn 2019 student exchange:a. 1st application cycle: 20 Oct 2018 - 1 Dec 2018b. 2nd application cycle: 16 Feb 2019 - 5 Mar 2019
2. For 2019's program A/B (Spring 2020 student exchange: TBD)
3. For 2019's program C:a. 1st application cycle: 1 Mar 2019 - 23 Mar 2019b. 2nd application cycle: 25 Apr 2019 - 28 May 2019
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4. Explanation of Timeline chart:
a. Web Publishing: The starting date of the program's information's publication on USCO system.
b. Nomination Deadline: Period of student application and nomination by Home Institution.
c. Placement Period:(Students do not have to do anything during this period).Your preferred Host Institution decides to either accept or decline during each placement period.When declined, the next target of Host Institution will automatically be notified.
i. Accept: Student will be notified after target placement period is finished.
ii. Decline: Student will be notified after final placement period is finished.
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V. DOCUMENT PREPARATION
1. Transcripts (required)
2. Certificate of Official Language Exams (required* )
3. Motivation Letter(s) (depends on each institution)
4. Copy of Passport (depends on each institution)
5. Medical Certificate (after acceptance has been confirmed, depends on each institution)
* For native English speakers:If program indicates "Accept native English", you do not have to upload any language certificates.Please note that only format of Word/PDF files, smaller than 15MB, will be accepted on USCO system.
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3. Check your information and submit the required documents (Transcript and Certificate of Official Language Exams).
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VI. SELECTING AND APPLYING PROGRAMS
1. Find suitable programs for you by checking the available programs in "Programs" tab on the main menu.
2. Click "Add to Application Request" at the bottom of the 'Program Details' screen to add the program to your application.
4. Add more programs to your application according to your preference order.
5. After you are done filling in the application, click on:a. Save and Submit: Complete your applicationb. Save: Temporarily save datac. Delete: Delete the temporarily data (non-applied)
6. Wait for the approval from your Home Institution.
* When t he cur rent applicat ions are sim ply t em porar i ly saved, the "Updat e" button will be displayed ("Student Basic Information" can still be changed). You cannot make changes to your information while you are studying abroad. If you need to make any changes, please contact your Home Institution.
* In t he case t hat t he nom inat ion per iod ended while t em porar i ly saved:Please contact UMAP International Secretariat within 7 days (including weekend). It will still be possible to apply. After 7 days, the temporarily saved data will be deleted.
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VII. POST APPLICATION SUBMISSION
Click on a program in "Applicant List" to display submitted application screen.
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VIII. CHECKING APPLICATION STATUS
1. Information check by Home Institution
2. Information check by UMAP International Secretariat
3. Decision from Host Institution
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IX. APPLICATION ERROR?
If any of these messages is displayed and you cannot apply to the program, please check the index below:
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X. STUDY PLAN
After your application has been accepted, it is recommended to prepare your study plan.
Please wait for an official notice from the Host Institution first, as they might ask you what kind of curriculum you would like to study.
If your Host Inst it ut ion requires you t o subm it your st udy plan:Please communicate with them to finalize your study plan. Upload the plan after finalizing it. It is possible to register the study plan after communicating with the Host Institution.
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XI. STUDY REPORT
On the "Applicant List " screen, click on the "Regist rat ion" button to submit your Study Report once your study abroad period is over.
* An email will be sent to you to fill this in when the study abroad period has ended.
XII. CANCELING APPLICATION
1. Before Home Institution approves:Please contact your Home Institution.
2. After Home Institution approves and before your study abroad:Please contact UMAP International Secretariat by email: [email protected]
3. During your study abroad:Please contact your Host Institution and UMAP International Secretariat by email.
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XIII. FORGOTTEN PASSWORD AND EMAIL ADDRESS
1. Forgotten Password:a. Click on "Password Rem inder " located at USCO login
page (https://usco.umap.org/std).
b. Enter email address you registered and then click the "Send" button.
c. After you receive an email with a "Password Reset URL" , you may set a new password.
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2. Forgotten Email Address:a. If you registered with your Home Institution's email
address, please contact your Home Institution.i. Whenever an application has been completed on the system, a student
email's address may be confirmed via the application information by the Host University National Secretariat.
b. When you have forgotten your personal email address and cannot log in, please create a new account with a new email address and notify your Home Institution and/or UMAP International Secretariat.
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USCO MANUAL
STUDENTS
If you have any questions, please contact UMAP International Secretariat.
- Tel: +81-3-3945-7190- Fax: +81-3-3945-7994- Email: [email protected] - Address: c/o Toyo University, 5-28-20 Hakusan, Bunkyo-ku, Tokyo 112-8606 Japan