BUILDING STRONG®

USACE/FEMA 2011 Remedial Action Program

Workshop

December 6-9, 2011Orlando, FL

BUILDING STRONG®

RFO & Contracting

2011 USACE/FEMA RAP Workshop

BUILDING STRONG®

2011 USACE National Events

Total personnel deployed to support CONUS response activities: 2143

Total FEMA mission assignments: 176 ($630 million)

Total FCCE dollars: $180 million

MR&T funds: $23.4 million

BUILDING STRONG®

Planning and Response Teams (PRT)DISASTER RESPONSE & RECOVERY

Emergency Power

Water & Ice

Debris

Temporary Housing / Critical Public Facilities

Infrastructure Assessment

Temporary Roofing

LEGEND

Team members:• Are all volunteer• All work for USACE• Are trained• Are capable of deploying within six hours notice

How Do PRTs Work?

USACE Districts are proponents for FEMA missions

Teams rotate deployments

DISASTER

BUILDING STRONG®

RFO & Contracting Issue Recommendations Status

1. Action #1: Develop National level training with current SMEs

2. Action #2: Better publicize location of ACI (ENGLink) and other IDIQ contracts (SWF web site)

3. Action # 3 Include regional IDIQ in National data base.

Start Date: 9 Dec 2011

Est. Completion Date: 31 May 2012

Action Lead: NCO

Ongoing Resolutions:

Obstacles:

PDT Members:• HQS USACE• PARC Rep• NWD• District CT• PRT CS/Contr

Issue Title: Reinvigorate National CT Cadre

Problem Statement: Knowledge gap

Key Discussion Points: Trained Members as SMEs on contracting aspects of emergency acquisition (Stafford Act focused)• deploy to RFO (district

or national cadre)• reach back

BUILDING STRONG®

RFO & Contracting Issue Recommendations Status

Best Practices• CT chief at RFO come from

supported district (situational dependent)

• Perform Risk Management of Contracting issues

Issue Title : Reinvigorate National CT Cadre (Cont’d)

BUILDING STRONG®

RFO & Contracting Issue Recommendations Status

1. Action #1: Complete NWK Sharepoint

Start Date: 9 Dec 2011

Est. Completion Date: 1 March 2012

Action Lead: NWK

2. Action#2: Vet with HQS & MSCs SAD RFO Training and NWK Sharepoint & revise

Start Date: 15 March 2012

Est. Completion Date: 1 April 2012

Action Lead: SAD

Ongoing Resolutions:

Obstacles:

PDT Members:• SAD• G-33 USACE• RSC• SAD• SAD• HQS USACE• SWK• NWD• SWD• POD

Issue Title: Doctrine

Problem Statement: Requires enhancement

Key Discussion Points:• HQ USACE Overarching

Guidance• Structure: standardized

scalable and flexible to meet common and catastrophic

• Template of information used by RFO leadership – mission predictions showing targets

• Lines of communication ICW internal & external partners

BUILDING STRONG®

RFO & Contracting Issue Recommendations Status

3. Action #3 Add RFO Information to HQS USACE All Hazards OPORD

Start Date: 9 Dec 2011

Est. Completion Date: 12 January 2012

Action Lead: HQS USACE

4. Action # 4 Define best COA for interoperability: w/ENGLink/ FEMA

Start Date: 9 Dec 2011

Est. Completion Date: 12 January 2012

Action Lead: RSC

Issue Title: Doctrine (Cont’d)

BUILDING STRONG®

RFO & Contracting Issue Recommendations Status

Best Practices: • RFO leadership from supported

district• Senior Civilian needs Construction

Project Planning and Execution experience

• Release of individual PRT approved by RFO Cdr

• Client Relationship Management (CRM)

• Request ACE-IT EERT• Request ULA Support – scalable• IR deploy to RFO (preferably from

supported district)• Work with HQ USACE RAO Mgr

on Job Hazard Analysis & Physical requirements.

• Employ LGLs early

Issue Title: Doctrine (Cont’d)

BUILDING STRONG®

RFO & Contracting Issue Recommendations Status

1. Action #1: MSCs designate individuals to complete RFO and sharepoint training

Start Date: 1 May 2012

Est. Completion Date: 31 May 2012

Action Lead: DEMs

Ongoing Resolutions:

Obstacles:

PDT Members:• Division Emergency

Managers

Issue Title: Training

Problem Statement: Requires enhancement

Key Discussion Points:• Other RFO staff training

BUILDING STRONG®

RFO & Contracting Issue Recommendations Status

2. Action #2: Add RFO Training to weekly Readiness Review “Bubble Chart.”

Start Date: 1 May 2012

Est. Completion Date: continuing program

Action Lead: UOC

BEST PRACTICE:

• PRTs – AO & MM PgM, PM training under each PRT

Ongoing Resolutions:

Obstacles:

PDT Members:

Issue Title: Training (continued)

BUILDING STRONG®

RFO & Contracting Issue Recommendations Status

Best Practices:

• PRB at RFO w/ FEMA and State – possibly city(ies)

• Data release protocols• Collaborate w/FEMA• Establish RFO email addresses

Issue Title: Management Information / Knowledge Management