U.S. Government Printing Office March 19, 2007

Industry Day

March 19, 2007

Composition System Replacement

Agenda8:30-8:50 Introduction and Overview

Kirk Knoll8:50-9:05 Overview of Microcomp and Motivations for Change

Reynold Schweickhardt9:05-9:30 Input Types Discussion (Includes Q&A)

Kirk Knoll and Panel9:30-10:00 Content and Processing Discussion (Includes Q&A)

Matt Landgraf and Panel10:00-10:20 Break10:20-10:50 Layout Discussion (Includes Q&A)

Kirk Knoll and Panel10:50-11:20 User Interface Discussion (Includes Q&A)

Matt Landgraf and Panel11:20-11:45 Output Discussion (Includes Q&A)

Kirk Knoll and Panel11:45-12:00 White Paper and Capabilities Definitions

Kirk Knoll and PanelBreak/End of Official Industry Day1:00-2:00 Optional Tour of Production Composition Area

Dannie Young

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GPO CSR Panel

Joel Reeves Lyle Green Dannie Young Dave Robare Matt Landgraf Kirk Knoll

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Session Objectives

Explain the desired functionality identified by GPO

Provide an open forum for GPO and industry to discuss these areas and GPO’s challenges

Provide industry with enough data and understanding to effectively respond to the material noted in the RFI

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Overall Objectives

To obtain industry feedback Assessment of materials

Include white papers, and other industry best practices Budgetary

To understand possible technology roadmaps– through capability statements.

Is COTS support available? How soon will COTS support be available?

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GPO Mission To provide the three branches of the Federal

Government with expert publishing and printing services.

To provide perpetual, free and ready public access to the printed and electronic information published by the Federal Government in partnership with Federal Depository libraries.

To distribute, on a cost recovery basis, printed and electronic copies of information published by the Federal Government.

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GPO’s Composition Background

March 19, 1972—birth of Microcomp….. GPO developed Used to compose Congressional and Agency

documents GPO locator codes

Typesetting specific codes used to compose data

Approximately 700 utilities have been developed to enhance and sustain Microcomp

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Motivations for Change

To improve workflow processes To improve search and retrieval Seamlessly accept, compose, and output

XML Reduce GPO’s dependency on a system:

not based on industry standard data modelwith limited or no IT support

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ConOps and RD Development

ConOps - November 2006 Requirements Document – March 2007 Developed in collaboration with all user

groupsGPO Plant and IT&SCongressional Users

House and SenateAgency Users

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CSR RD Areas

Input Data Content and Processing Character Formatting Layout Output User Interface

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Input Types

The Composition System Replacement (CSR) will be the central point for composition of content that is intended for in-house print and electronic output.

CSR will have the capability to accept input data for composition in all formats that are submitted by users, including XML, SGML, XML/SGML hybrids, Locator Files, and hybrids.

Regardless of the type of input data, CSR will have the capability to compose input data into formatted pages.

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Characteristics of Input Types

Optimum scenario is to move to an XML based workflow. The assumption is there will be a long transition period during which the legacy formats will have to be supported. Transition period is driven by our content originators.

GPO receives multiple input types for one publication type Bills are 90% XML, 10% locators. GPO currently converts XML to locators. The goal is to be able

to compose the native XML files.

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Content and Processing

Publications that are printed using composition engines are comprised of many different document components: Text: often output as two or more columns on a single

page, and CSR must support these requirements. Tables: includes all formatting and display

requirements that pertain to individual tables and tables that span multiple columns and pages

Graphics and Equations: includes embedded and linked

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Content and Processing (con’t)

Continuation Indicators: indicators that a document component has been continued from one page to the next or from one column to the next

Indices (Indexes) and Table of Contents Side Notes: denote cross-references to sections of

other publications. Footnotes: includes composition of sequential

numeric footnotes and symbolic footnote patterns

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Characteristics of Content and Processing Content from one publication has to be repurposed for

other formats. GPO currently tags once and reuses the data in multiple products and formats. For example: Bills and the Bills printed in the Congressional Record Federal Register and the CFR

Managing various input types and workflows.

Composition of multiple publication fragments.

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Layout

CSR will: Conform to distinctive formatting requirements for documents

that are printed by GPO, including the Congressional Record, Congressional Bills, and Federal Register.

Automate the placement of content within a publication. Use publication specific settings during composition. Apply multiple sets of publication specific settings to the same

document Allow authorized users to override publication specific settings.

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Layout (con’t)

Printed publications composed by GPO often require specific formatting of characters, text, tables, and columns: Change formatting Font styling Text alignment Tracking Adjusting of character width Kerning Drop Caps and Raised Caps Special and Unicode Characters Composite Characters Leaders Horizontal and Vertical Fixed Spacing

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Characteristics of Layout

CSR will need to be capable of printing complex multi-page tables.

The volume of work GPO produces requires that CSR be an automated batch process. A manual process would not be effective in GPO’s workflow.GPO composes and produces publications

daily under strict deadlines.

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User Interface

Windows-based Graphical User Interfaces (GUIs) and workbenches are key components of CSR.

Workbenches for internal and external user classes will allow users to access toolsets and perform authorized functions according to user roles, access rights, and privileges.

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User Interface (con’t)

Users will be permitted to apply and modify processing instructions through the user interface.

The system will provide the capability for administrators to customize default GUIs and workbenches for all user classes.

The system must conform to best practices, standards, and guidelines regarding usability for GUI design.

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Characteristics of User Interface

The user interface will allow users to preview their composition work and have access to an editor to modify source documents.

The system must provide error identification, location, severity, and notification.

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Output

Includes all the processes and capabilities necessary for CSR to render files that can be used for creating printed and digital output.

CSR will be able to produce output in PostScript, XML, PDF, locator tagged files, and HTML.

The system shall also allow users to specify output options, including duplex printing and Galley and Page mode rendering options.

The system must also be capable of re-composing pages and frames after corrections are made to content. Must be able to limit the effect of a particular change as to not require changes to the flow of a complete document.

The system will also be capable of outputting content to multiple printing devices and distributing the output on several devices simultaneously.

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Characteristics of Output The system must be able to insert processing

instructions (e.g. line and page breaks, page and line numbers) within the native document file.

The system must be able to print information outside the page margins (e.g. job identifiers, file name, operator name, date and time).

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Integration

CSR needs to be integrated with existing pre-processing and post-processing applications, including:

Authoring tools/Text editors (e.g., XMetaL, Xywrite, TextPad, word processors, MathType)

Translation tools and Conversion programs Acrobat Distiller Bound Record indexing process Other electronic distribution utilities (e.g., add hot links) Productivity Management systems

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Next Steps - White Papers and Capability Statements Vendors who are interested in any or all of the solution sets must

submit a packet of material which includes: Capability statement White Paper that:

Addresses gaps between current technology and areas. Addresses any concerns with CSR documentation. Provides technology roadmaps, with timelines for notional area support.

Budgetary estimates along with estimated implementation timelines and effort.

All documents due by noon on 30 April 2007

The complete list of requested materials, due dates and instructions are noted in the published RFI at www.gpo.gov/compsys.htm. These instructions must be followed for consideration.

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Contact Information

PMO@gpo.gov www.gpo.gov/compsys.htm