u.s. general services administration fssi jansan & mro acquisition strategies jansan & mro...
TRANSCRIPT
U.S. General Services Administration
FSSI JanSan & MRO Acquisition Strategies
JanSan & MRO Pre-Solicitation Meeting
May 15, 2013
Agenda
• Welcoming Remarks
• JanSan and MRO BPA Buying Channels
• Categories and Set-Asides
• Market Basket Overview
• Key Terms & Conditions
• Technical Evaluation
• Q & A
• Closing Remarks
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Purchasing Channel
JanSan and MRO FSSI RFQs will be for BPAs covering three government channels, starting with Purchasing
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1
Requisition Channel
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Fourth Party Logistics (4PL) via GSA Global Supply
Channel(MRO Only)
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Past FSSI solutions only addressed the Purchasing Channel, where the next generation solutions aim to bring government
spend under management across all three channels
Purchasing channel is largest of three channels, and allows customers to purchase directly from vendors
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• Government customers purchase directly from vendors
• Covers traditional purchase methods such as purchase orders and purchase card buys within the continental U.S.
• Many orders are placed through eCommerce platforms such as GSA Advantage! And DoD Emall
• Largest of the three channels at 70% to 80% of total addressable spend
• Presents opportunity for increasing small business spend
• This channel was the exclusive focus of OS2
GSAs requisition model entails a specific set of unique requirements for vendors to successfully participate
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• The requisition channel covers mainly DoD orders that are fulfilled through GSA Global Supply
• Requisition order fulfillment requires advanced e-commerce capabilities and seamless integration with GSA IT systems
• E-commerce systems must fully align and link to GSA’s• Extensive testing is required to ensure that all orders are transmitted and received, and that no data elements
are dropped• Use of National Stock Numbers (NSNs) is critical to ensure zero manual touch points for order processing• Other custom requirements exist, including unique marking, packing, labeling requirements, and many more
The “4PL” channel addresses the needs of customers who require a full on-site store
• 4PL solution addresses requirements of GSA customers who operate on-site store (mostly on military installations)
• Applicable to MRO only
• Customer agencies provide space (or virtual equivalent.), GSA sets up a contract arrangement, and the vendor operates a mini-store
• Vendor owns and manages the on-site inventory and ensures delivery
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• Cost savings accrue to vendors from GSA working with them to standardize inventory on site
• Cost savings accrue to GSA because GSA does not take title to the merchandise
• To date, this work has been performed by large businesses, given the scale requirements
Overview of “4PL”Overview of “4PL” Considerations for FSSIConsiderations for FSSI
The remainder of the presentation will focus on the purchasing channel
For JanSan, a total of 5 Categories are proposed
Cleaning Compounds & Related Dispensers
Non-Motorized Cleaning Equipment & Waste Collection Supplies
Paper Products & Related Dispensers
Motorized Floor Cleaning Equipment
Motorized Laundry Cleaning Equipment
JanSan Categories
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Each Category will include set-asides for small businesses
For JanSan, a total of 15 BPAs are proposed, with 8 socio-economic set-asides
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Category Scope:Market Basket Categories
Total # of vendor BPAs
Small Business
Set-AsideBPAs
Cleaning Compounds & Related Dispensers
3 2
Non-Motorized Cleaning Equipment
3 2
Paper Products & Related Dispensers
3 2
Motorized Floor Cleaning Equipment
3 1
Motorized Laundry Cleaning Equipment
3 1
JanSan
• Small business set-asides represent almost half of all proposed JanSan BPAs
• The goal is to increase small business participation within JanSan compared to status quo
For MRO, a total of 5 Categories are also proposed
MRO Categories
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Hardware
Tools &Tool Cabinets
Paints & Finishes
Portable Heating & Cooling
Electrical & Power
Each Category will include set-asides for small businesses
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Category Scope:Market Basket Categories
Total # of vendor BPAs
Small Business
Set-AsideBPAs
Hardware 3 2
Tools & Tool Cabinets 3 2
Paints & Finishes 3 1
Portable Heating & Cooling 3 2
Electrical & Power 3 2
MRO
For MRO, a total of 15 BPAs are proposed, with 9 socio-economic set-asides
• Small business set-asides represent over half of all proposed MRO BPAs
• The goal is to increase small business participation within MRO compared to status quo
BPAs rely on market basket approach for vendor evaluation and category representation
• Designed to represent Federal market purchases in the category Top high-spend products Additional representative
items
• Market Basket items are categorized into Categories for vendors to submit quotes
• Quote sheets are created for the Market Basket items within each Category
• Several Technical Go/No Go Factors must be satisfactorily addressed by the vendor
• Vendor prices are collected on quote sheets for each Category they choose
• Qualifying vendors are then asked to apply the market basket average discount to all other non-market basket items within each Category
• Pricing to be uploaded into GSA Advantage! and DOD EMALL
Market Basket CreatedMarket Basket Created Vendors Submit Quotes on Categories
Vendors Submit Quotes on Categories
Path to BPA EstablishmentPath to BPA
Establishment
1 2 3
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MRO Tools and Tool Cabinets
Product
Schedule Price
Quote Discount
Hammer… $12.41 $11.29 9%
Drill… $108.22 $102.81 5%
Screwdriver… $21.99 $20.23 8%
Tool Cabinet… $23.26 $20.24 13%
Vendor quotes on Market Basket items (provided on the quote sheet) are the basis for vendor evaluation
Example: Vendor XYZ, Inc. sells tools and would like to quote on the MRO Tools and Tool Cabinets
CategoryFOR ILLUSTRATIVE PURPOSES ONLY
• In this example, XYZ, Inc. offered an average discount of about 9% off of their GSA MAS net prices, calculated based on their quotes for all products within the Category
• If XYZ, Inc. is selected, the average discount will be applied to the entirety of their non-market basket items that are in scope with the given solution
XYZ, Inc. quotes discounts off of their Schedule pricing for every core item
XYZ, Inc. is evaluated based on the prices quoted
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Proposed JanSan/MRO aggregate volume thresholds
JanSan Proposed Aggregate Tiers
MRO Proposed Aggregate Tiers
Cumulative Spend Levels
$6M+ $12M+ $18M+ $24M+ $30M+
Cumulative Spend Levels
$12.5M+ $25M+ $37.5M+ $50M+ $62.5M+
Aggregate Volume Discounts: Vendors will be asked to provide additional discounts that go into effect upon reaching a cumulative level of spend
Aggregate Volume Discounts: Vendors will be asked to provide additional discounts that go into effect upon reaching a cumulative level of spend
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Key terms and conditions
1 base year with4 one-year options
3-4 business days
$100
FOB Destination
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Period of Performance
Delivery Days
Minimum Order Size
Delivery Terms
Key Requirements
• Level III data
• Point of Sale
• Program-level monthly reporting
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• Manufacturer's or standard wholesaler’s part number
• Universal Product Code (UPC-A)
Part Number Standardization
Reporting Requirement
Technical evaluation factors
• Must be AbilityOne reseller
• Demonstrate ability to meet all environmentally preferable requirements
• Demonstrate ability to provide 100% core Market Basket vs non Market Basket items in Category with supply manufacturer’s or standard wholesaler’s part number and UPC-A (if available)
• Demonstrate ability to provide order status to GSA Advantage!
• Provide plan of accomplishment addressing point of sale discounts for all BPA orders
• Provide agency defined reports at no additional costs
• Ensure standard delivery anywhere CONUS within 3 – 4 business days 16
Technical evaluation factors
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• Provide OCONUS delivery
• Demonstrate Level III transactional data at line-item level
• Demonstrate ability to offer Fill or Kill status
• Provide Berry Amendment Compliance (MRO only)
• Provide representation regarding unpaid delinquent Federal tax liability or felony conviction
• Comply with Trade Agreement Act (TAA)
• GSA will be evaluating past performance
• Fulfill subcontracting plan requirement (large business only)
Large business sub-contracting goals
• Required to provide new subcontracting plans
• Goals must be greater than those under existing GSA MAS contract
• Must submit copy of current, approved subcontracting plan
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On and off Ramping
On Ramping: •Additional BPAs for similar requirements may be awarded if needed
Off Ramping:
•Government reserves the right to cancel BPA•Government reserves the right not to exercise option periods
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Questions ?
