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U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO Engineer

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Page 1: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

U.S Fish & Wildlife Service Southeast Region

“Steady In The Storm”

ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator

Joe Girot – Refuge Roads/ERFO Engineer

Page 2: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

R4 ERFO PresentationR4 ERFO Presentation

Steps to educating refuges

Experiences with refuges

Pros and Cons about what worked

R4 ways to streamline ERFO process

Page 3: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

ERFO Education ERFO Education

First Step: Explaining ERFO to refugesDocumentationReimbursement processClose-out procedures

Second Step: Education processE-mail with instructionsERFO manuals On-site training process

Page 4: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

ERFO Education cont.ERFO Education cont.

Third Step: Documentation

Emphasis on pictures

Damage Survey Reports (DSR)

Utilizing EFLHD ERFO teams

Fourth Step: Close Out Process

Final Inspection

Page 5: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

Notification ProcessNotification Process

Refuges call/e-mail FWS ERFO Personnel

Regional Office:

Assess damages

Coordinate with EFLHD

Regional Office submits Notice of Intent

Letter (NOI)

Page 6: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

Limited Funding AvailibilityLimited Funding Availibility

Limited Refuge System funds

Usually request a special appropriation

What is Eligible? (A common question)

Public roads

Public Bridges

Designated National Trails

Page 7: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

When Disaster StrikesWhen Disaster Strikes

Initiate Emergency Repairs

Restore essential traffic

Protect remaining facilities

Prevent additional damage

Page 8: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

ERFO Emergency ERFO Emergency RepairsRepairs

Action taken within 2 months of accessibility to damaged site:

Developed Incident Management Teams

Used limited Refuges funds

Opened roads to Public

Documented damages pictorially

Page 9: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

When Disaster StrikesWhen Disaster Strikes

Maintain eligibility for reimbursementKeep records (material costs) time sheets (labor costs)equipment hoursTAKE PICTURES!!!

Page 10: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

ERFO Permanent RepairsERFO Permanent Repairs

Action taken within 2 years of accessibility

to damaged site:

Used Refuge Roads funds:

Conduct scoping trips

Begin project design

ERFO damages over $500K

Request EFLHD assistance

Page 11: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

Close Out ProcessClose Out Process

Page 12: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

R4 Future Improvements to ERFO ProcessR4 Future Improvements to ERFO Process

Utilizing SAMMS to capture damages

Develop R4 Web page

Documentation Examples

ERFO “Quick Reference” Link

ERFO Training for Refuge Staff

Provided by EFLHD

Page 13: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

DSR ExampleDSR Example

Page 14: U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO

Questions and Answers


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