us army corps of engineers building strong ® keys to a successful ae contract david yankey, pe...
TRANSCRIPT
US Army Corps of Engineers
BUILDING STRONG®
Keys to a Successful AE Contract
David Yankey, PEChief, Army and Air Force SectionEngineering Management BranchLouisville District25 Jan 11
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In-house vs. Contract
Contract 100% of construction & remediation
Military Design►In-house ~20% A/E contract ~80%
Civil Works Design►In-house ~ 65% A/E contract ~ 35%
Environmental Study/Design►In-house ~ 10% A/E contract ~ 90%
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Federal Design Work based on Brooks Act
"The Congress hereby declares it to be
the policy of the Federal Government to
publicly announce..., and to negotiate
contracts for architectural and engineering
services on the basis of demonstrated
competence and qualification..., and at fair
and reasonable prices.“
* Public Law 92-582
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Selection Success Address all requirements in your proposal
Don’t ignore weaknesses
Perform an independent quality check of submittal
Make it easy on the reviewers – mirror the
solicitation
Develop a strong team
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A/E Evaluation Boards Composed of licensed/registered personnel with
experience in engineering, architecture, construction and acquisition
Using agency invited
Compare firms' qualifications using criteria in the synopsis
Must be rational, consistent and fair
May be a two step process
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Ask for a debrief
Must be requested in writing or electronically We will provide debrief within 14 days of request Based on preselection/selection board report Discuss significant weak or deficient
qualifications We will not discuss other firms Listen and learn Recognize the strength of your competition
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“Selection” for a Task Order The decision on which contract to use will be
based on:►Performance and quality of deliverables under
the current ID/IQs►Current capacity to accomplish the order in
the required time►Uniquely specialized experience►Equitable distribution of work
Price is not a consideration in deciding which ID/IQ to use for AE services.
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Negotiating
Base contract ►database of wage rates for all disciplines
Task orders►Cost based on anticipated level of effort►Document all your assumptions►Bring back-up materials
“Fair and Reasonable” is our guide
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After Task Order Award
If expectations are not clear, ask. Be responsive; answer communication promptly;
meet or beat all schedule commitments. Inform the COR immediately if you’ve been
asked to perform outside your contract’s scope. Don’t discuss the project with any government
representatives unless your primary CoE contact is involved.
Produce acceptable products every time.
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QA/QC AEs: Quality Control Corps: Quality Assurance
Construction Cost Estimating
Apply knowledge of economy, locality, etc.
Design to Cost from preliminary through final design
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AE Evaluations - ACASS Primary Objectives
Support Best Value Source Selection Decisions – Awards for Proven Performers (FAR 15 & 36)
Provide Up-To-Date Documentation of Contractor’s Ability to Meet Requirements (FAR 36)
Motivate Improved Performance
Facilitate Government - Contractor Communication
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Evaluation Areas
Quality of A-E Services by Discipline Design Phase or Engineering Services Construction Phase
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Interim Evaluation
Overall performance is unsatisfactory Required Annually if Performance Period Exceeds 18 Months (EFARS 36.604
(S-102)) Interim Evaluation Required if a Project is Deferred More Than 3 Months if a
Substantial Portion of the Work Has Been Completed (EP 715-1-7)
Final Evaluation Final Acceptance of A-E Work Completion of Construction Project Contract Termination
Note: Replaces Prior Interim or Final Evaluation If “Amended” is Required, Another Final Evaluation is Completed
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ACASS WorkflowContract
Registration
Enter ProposedRatings
Validate ProposedRatings
Review ContractorComments
Reviewing OfficialComments
ContractorComments
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Where do I find opportunities?
District’s Annual Open House
Society of American Military Engineers (SAME)
KP-SAME Annual Small Business Workshop
SAME Industry Days
District contacts
FedBizOps!
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Useful Websites
www.fedbizopps.gov (search on W912QR)
www.lrl.usace.army.mil Louisville District homepage
www.lrd.usace.army.mil ID/IQ contracts list:
=> How do I contract with the Corps
=> ID/IQ Contracts => LRL
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Contacts for Contracts Upcoming Projects
►Russ Boyd (Military) 502.315.6801 ►Linda Murphy (CW) 502.315.6784
Contracting ►Mark Yates, 502.315.6173
Small Business Office►Jacque Gee, 502.315.6111
Environmental Contracts►Chris Karem, 502.315.6285
A/E Contracts (CW and Military)►Rosemary Gilbertson 502.315.6503
BUILDING STRONG®
Questions?