Upper Grand Upper Grand

Trailway Trailway

2011 AGM2011 AGM

UGTA 2011 AGM AGENDAUGTA 2011 AGM AGENDA Meeting OpeningMeeting Opening 7:05pm Review & Adopt minutes of 2010 AGM7:05pm Review & Adopt minutes of 2010 AGM 7:15pm Treasurer's Report 7:15pm Treasurer's Report

Adopt 2010 Financial Report & Approve 2011 BudgetAdopt 2010 Financial Report & Approve 2011 Budget

7:30pm 2010 Year in Review Slideshow7:30pm 2010 Year in Review Slideshow 7:45pm 2011 Initiatives7:45pm 2011 Initiatives 8:00pm Community Recognition8:00pm Community Recognition 8:10pm Elections & New Business8:10pm Elections & New Business 8:20pm Draw for Door Prize8:20pm Draw for Door Prize 8:25pm Closing8:25pm Closing

REVIEW OF 2010 AGM MINUTESREVIEW OF 2010 AGM MINUTES

Please take this opportunity to read through Please take this opportunity to read through draft minutes from last year's AGMdraft minutes from last year's AGM

2010 FINANCIAL REPORT2010 FINANCIAL REPORT

ASSETS 2010ASSETS 2010

CashCash $3,888.18$3,888.18

Prepaid Expense Prepaid Expense $2,323.40$2,323.40

TOTAL ASSETS $6,211.58TOTAL ASSETS $6,211.58

CURRENT LIABILITIESCURRENT LIABILITIES

$0$0

TOTAL EQUITY TOTAL EQUITY $6,211.58$6,211.58

20092009

$6,853.13$6,853.13

$440.00$440.00

$7,293.13$7,293.13

$0$0

$7,293.13$7,293.13

2010 FINANCIAL REPORT2010 FINANCIAL REPORT

Balance Balance BeginningBeginning

20102010

$7,293.13$7,293.13

20092009

$6,508.11$6,508.11

$785.02$785.02

$7,293.13$7,293.13

($1,081.55)($1,081.55)

$6,211.58$6,211.58

Net Income Net Income (loss)(loss)

Balance Balance EndingEnding

BUDGET vs. ACTUAL 2010BUDGET vs. ACTUAL 2010

INCOME 2010 ActualINCOME 2010 ActualBenches $1264.61Benches $1264.61

Donations $5600.00Donations $5600.00

Memberships $440.00Memberships $440.00

Other/Carnival $5.00Other/Carnival $5.00

Raffle (net $134.60) $1358.00Raffle (net $134.60) $1358.00

Gate Donation Gate Donation $1921.00$1921.00

$10,588.61$10,588.61

2010 Budget2010 Budget $200.00$200.00

$5500.00$5500.00

$800.00$800.00

$150.00$150.00

$500.00$500.00

___-_______-____

$7,150.00$7,150.00

BUDGET vs. ACTUAL 2010BUDGET vs. ACTUAL 2010OPERATING EXPENSES OPERATING EXPENSES

2010 Actual 2010 Actual

Memberships $92.75Memberships $92.75

Bank Charges $90.94Bank Charges $90.94

Gates $4,041.18Gates $4,041.18

Insurance $1,835.40Insurance $1,835.40

Memorial Benches $1,040.17Memorial Benches $1,040.17

Postage -Postage -

Signage -Signage -

Benches/Birdhouses $340.00Benches/Birdhouses $340.00

Trail Development $2,291.74Trail Development $2,291.74

Office Supplies $51.95Office Supplies $51.95

Promotional Items/Tickets $662.63Promotional Items/Tickets $662.63

Raffle Raffle $1,223.40$1,223.40

$11,670.16$11,670.16

2010 Budget2010 Budget

$155.00$155.00

$80.00$80.00

--

$2,000.00$2,000.00

--

$50.00$50.00

$200.00$200.00

$100.00$100.00

$3,000.00$3,000.00

$180.00$180.00

$500.00$500.00

$460.00$460.00

$6,725.00$6,725.00

BUDGET vs. ACTUAL 2010BUDGET vs. ACTUAL 2010

2010 Actual2010 Actual

TOTAL INCOME $10,588.61TOTAL INCOME $10,588.61

TOTAL EXPENSES TOTAL EXPENSES $11,670.00$11,670.00

NET INCOME/LOSS NET INCOME/LOSS -$1081.55-$1081.55

2010 Budget2010 Budget

$7,150.00$7,150.00

$6,725.00$6,725.00

$425.00$425.00

2010 Financial Report2010 Financial Report

To be adopted or amended nowTo be adopted or amended now

2011 PROPOSED BUDGET2011 PROPOSED BUDGET

INCOMEINCOME

Birdhouse Benches $150Birdhouse Benches $150

Memorial Benches $205Memorial Benches $205

Donations (Townships) $5,600Donations (Townships) $5,600

Membership Fees $1,000Membership Fees $1,000

Other/Carnival $100Other/Carnival $100

Gate Donation $2,500Gate Donation $2,500

Kiosk (Amaranth) $500Kiosk (Amaranth) $500

Kiosk (memorial fund) Kiosk (memorial fund) $200 $200

$10255.00$10255.00

OPERATING EXPENSESOPERATING EXPENSESAnnual OTC membership (etc.) $205Annual OTC membership (etc.) $205

Bank Charges $210Bank Charges $210

New Gates $1,921New Gates $1,921

Insurance $2,000Insurance $2,000

Postage $100Postage $100

Raffle Tickets/Calendar $260Raffle Tickets/Calendar $260

Signage/Kiosk $1,020Signage/Kiosk $1,020

Trail Development & Grass $3,000Trail Development & Grass $3,000

Petty Cash, Office Supplies, misc. $150Petty Cash, Office Supplies, misc. $150

Promotional Items/Birdhouses $50Promotional Items/Birdhouses $50

New Kiosk in Waldemar $1,000New Kiosk in Waldemar $1,000

60 Trees for Earth Day 60 Trees for Earth Day FREEFREE

$9,916$9,916

2011 PROPOSED BUDGET2011 PROPOSED BUDGET

TOTAL INCOME $10,255TOTAL INCOME $10,255

OPERATING EXPENSES OPERATING EXPENSES $9,916 $9,916

NET INCOME $339NET INCOME $339

2011 PROPOSED BUDGET2011 PROPOSED BUDGET

To be adopted or amended nowTo be adopted or amended now

2010 YEAR IN REVIEW2010 YEAR IN REVIEW Installation of 2 new-style gatesInstallation of 2 new-style gates Hired landscaping company to cut the grassHired landscaping company to cut the grass 60 free maple trees donated by GRCA for Earth 60 free maple trees donated by GRCA for Earth

Day tree plantDay tree plant Memorial Cairn erected in memory of founding Memorial Cairn erected in memory of founding

membermember 6 benches sold & placed along the Trailway6 benches sold & placed along the Trailway Best Annual Terry Fox Run Ever!Best Annual Terry Fox Run Ever! Partnered with Run DufferinPartnered with Run Dufferin Trailway advertises on WOMPITTrailway advertises on WOMPIT Trailway closuresTrailway closures

2010 YEAR IN REVIEW2010 YEAR IN REVIEW

INITIATIVES IN 2011INITIATIVES IN 2011

New Kiosk at WaldemarNew Kiosk at Waldemar Sell & Install Kilometre Markers & New GatesSell & Install Kilometre Markers & New Gates New Park, Parking & Sidewalk ExtensionNew Park, Parking & Sidewalk Extension Potential Trail Extension (work with Arthur group)Potential Trail Extension (work with Arthur group) Membership PromotionMembership Promotion Boyne Creek Culvert StudyBoyne Creek Culvert Study EventsEvents

Earth DayEarth Day ““Chase the Tornado” (Run Dufferin)Chase the Tornado” (Run Dufferin)

CHASE THE TORNADOCHASE THE TORNADO On May 29, 2011, Run Dufferin has organized a On May 29, 2011, Run Dufferin has organized a

10km run to commemorate the tornado that tore 10km run to commemorate the tornado that tore through Grand Valley on May 31, 1985.through Grand Valley on May 31, 1985.

Starting from Grand Valley Community Centre Starting from Grand Valley Community Centre (Arena), the route runs along Main St. past the (Arena), the route runs along Main St. past the business section, then back out Amaranth St. to business section, then back out Amaranth St. to E. Luther/Amaranth Townline, then south to the E. Luther/Amaranth Townline, then south to the Trailway, then along the Trailway to Waldemar, Trailway, then along the Trailway to Waldemar, thence north to 5thence north to 5thth Sideroad and back via Sideroad and back via Amaranth St. to the arena.Amaranth St. to the arena.

Proceeds to go to a local group in need (as yet Proceeds to go to a local group in need (as yet to be determined)to be determined)

RECOGNITIONRECOGNITION

The Upper Grand Trailway is sincerely grateful for The Upper Grand Trailway is sincerely grateful for the generous support of the community, the generous support of the community,

including Donors, Volunteers, Trail Captains & including Donors, Volunteers, Trail Captains & Community Service Students.Community Service Students.

Thank You Donors!Thank You Donors!

Township of East Luther Grand ValleyTownship of East Luther Grand Valley Township of AmaranthTownship of Amaranth Grand River Conservation Authority (donated Grand River Conservation Authority (donated

60 free sugar maples, assisted with treeplanting 60 free sugar maples, assisted with treeplanting and provided equipment)and provided equipment)

North Wellington Construction (gate donation)North Wellington Construction (gate donation) Greenwood Ready Mix (donated cement for Greenwood Ready Mix (donated cement for

new gates)new gates) Dufferin Garden CentreDufferin Garden Centre

Thank You Memorial Cairn Thank You Memorial Cairn Volunteers!Volunteers!

Eric Landman Eric Landman

Ryan Stonought Ryan Stonought

Francis BoumaFrancis Bouma

Gary PullenGary Pullen

Andy Keeping Andy Keeping

Richard VanAlstine Richard VanAlstine

Julie Baumlisberger Julie Baumlisberger

Jim DavisonJim Davison

Terry & Kathy HaineTerry & Kathy Haine

Jack & Bruce WilfordJack & Bruce Wilford

Anthony Schombri Anthony Schombri

Dave ReimerDave Reimer

Ron McCroneRon McCrone

Dean YoungDean Young

Thank You Memorial Cairn Donors!Thank You Memorial Cairn Donors!

ACCHIONNE ACCHIONNE CONSTRUCTIONCONSTRUCTION

For the donation of the For the donation of the culvert under the cairnculvert under the cairn

BAG O' SANDBAG O' SAND

For the donation of fill For the donation of fill for behind the cairnfor behind the cairn

Thank You to All Bench Donors!Thank You to All Bench Donors!

3 from the Bev Pullen memorial fund3 from the Bev Pullen memorial fund 1 from the Wilcox family in memory of Jackie1 from the Wilcox family in memory of Jackie 1 from the Roy Davison family1 from the Roy Davison family

Thank You to All Corporate Donors Thank You to All Corporate Donors to Our Value Added Membership to Our Value Added Membership

Incentive Program!Incentive Program!

Brewed AwakeningsBrewed Awakenings

Marie's Valley InnMarie's Valley Inn

Kelly’s Korner RestaurantKelly’s Korner Restaurant

Styling EssentialsStyling Essentials

Grand River Chop HouseGrand River Chop House

Thank You Cash Donors!Thank You Cash Donors!

Ewald LammerdingEwald Lammerding

Mr. & Mrs. Ken IrvineMr. & Mrs. Ken Irvine

Thank You for Other Donations!Thank You for Other Donations!

Robert & Carrie Ferguson (donated stone pillars)Robert & Carrie Ferguson (donated stone pillars) Pat & Sherrie McGaughey (moved stones and Pat & Sherrie McGaughey (moved stones and

placed them along the trail)placed them along the trail) Dog Paddling Adventures – Aaron Howel (Winter Dog Paddling Adventures – Aaron Howel (Winter

Carnival skijoring equipment & instruction)Carnival skijoring equipment & instruction) Grand Valley Lions Club (Earth Day & Terry Fox Grand Valley Lions Club (Earth Day & Terry Fox

lunches)lunches)

Thank You Trail Captains!Thank You Trail Captains!

Debra MazzitelliDebra Mazzitelli

Carol HollowayCarol Holloway

Karen & Harold BlackKaren & Harold Black

Marianne HorackMarianne Horack

Trish HamiltonTrish Hamilton

Donna SteeleDonna Steele

Deborah PowellDeborah Powell

Diane & Peter KrauseDiane & Peter Krause

Lynda RumneyLynda Rumney

Sandra AmoyetteSandra Amoyette

Laurie MacEwanLaurie MacEwan

Cheri HendersonCheri Henderson

Jim GrahamJim Graham

Jim HearderJim Hearder

Thank You Grass Cutters!Thank You Grass Cutters!

Decker’s Tire ServiceDecker’s Tire Service

John InceJohn Ince

Bill PullenBill Pullen

Thank You Terry Fox Run Thank You Terry Fox Run Volunteers!Volunteers!

Run DufferinRun Dufferin

Heidi Rooyakkers & FamilyHeidi Rooyakkers & Family

Alice MournahanAlice Mournahan

GV Air CadetsGV Air Cadets

Thank You Community Service Thank You Community Service Hour Students!Hour Students!

Keegan Williams Keegan Williams

Jessica WilliamsJessica Williams

Dylan Davison Dylan Davison

Britney DavisonBritney Davison

Melissa ButlerMelissa Butler

Jaclyn WhiteJaclyn White

Layken MelnikLayken Melnik

OPERATIONAL COMMITTEE OPERATIONAL COMMITTEE ELECTIONSELECTIONS

Please elect more Operational Committee Please elect more Operational Committee members now.members now.

NEW BUSINESS?NEW BUSINESS?

DRAW FOR DOOR PRIZE!DRAW FOR DOOR PRIZE!

CLOSING REMARKSCLOSING REMARKS

The EndThe End(please help eat all the food!)(please help eat all the food!)