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Update Report on the Status of the

Coast Community College District (CCCD)

Equity & EEO Advisory Committee

Presented To:

OCC Academic Senate

Prepared by:

Dr. Rendell E. Drew, Professor Academic Senator- at- Large

Co-Chair, International & Multicultural Committee (IMC)

CCCD Equity & EEO Advisory Committee

Senate Representative

(Date Appointed: May, 24, 2016)

Date:

Oct. 4, 2016

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Purpose: The Purpose of this report is to provide an update to the OCC Academic Senate on

the status of the Coast Community College District (CCCD) Equity & EEO Advisory Committee.

Background: In May, 2016, the OCC Academic Senate received an important update request

from Shannon M. O’Conner-Escudero, District Director, HR and Recruitment & Employment

Services, to appoint Senate members to the District-wide Equity & EEO Advisory Committee.

On 5/24/16 yours truly (Dr. Rendell Drew) was appointed as the OCC Academic Senate’s

Representative to this important committee.

In order to be in compliance with the requirements as set forth by the CA Community College

Chancellor’s Office, and to receive the District allocation of the EEO funds, an “urgent

organizational meeting” of the newly formed Equity & EEO Advisory Committee was

immediately called (5/31/16) at the Coast District Human Resources Conference Room.

In previous years, districts received money from the EEO fund in proportion to the FTES of their

respective districts. However, this year the Chancellor’s Office has changed the allocation

model to a new “multiple measure” allocation. This change is intended to increase compliance

with legal EEO requirements and to provide our students with the educational benefits of a

diverse workforce.

Additionally, the new model requires the Equity & EEO Advisory Committee to certify the

explanation and evidence for promoting equal employment opportunities based on the Nine (9)

established Multiple Methods. It must be noted that the CCCD fell short in a couple of areas—

contained on the “Multiple Method Allocation Model Certification Form” for the 2015-16 fiscal

year. They are now being addressed by the Equity & EEO Advisory committee. The Deadline

for submission to the Chancellor’s Office is of the Board Approved form is June 1, 2016.

Role of Equity & EEO Advisory Committee: The role of the Equity & EEO Advisory

Committee is to do the following:

1. To act as an “advisory body” to the EEO Officer and the District as a whole to

promote understanding and support of equal opportunity policies and

procedures:

2. It is to also assist in the implementation of the Plan in conformance with state and

federal regulations and guidelines:

3. To monitor equal employment opportunity progress, and to provide suggestions

for the Plan’s revisions as appropriate:

4. To work diligently to assess institutional policies and practices.

At the Equity & EEO Advisory Committee meeting on May 31, 2016, Dr. Cindy Vyskocil

informed the newly formed Advisory Committee that a CCCD plan was previously submitted one

(1) year ago. The “goal” is to look at any barriers to equal opportunity or equity. The

Chancellor’s Office then informed us that we must complete our CCCD Plan, along with

required documentation of our “multiple measure” processes and activities in order to receive

any future funding. The Committee then elected a new Chairperson, Sasha Moore. Dr. Vyskocil

stated the CCCD feels that our EEO Plan is “compliant.”

It was reported, by Cindy, that the 2016-2017 Fiscal Year EEO fund allocation totaled $65,000.

There was an increase in this year’s funding allocation as compared to last year’s funding.

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At our last meeting on 9/23/16, Dr. Vyskocil assured the EEO committee members that our

“recommendations will be taken seriously.” Additionally, the Chairperson, Sasha Moore,

discussed the fact that we now have our new EEO Staff Equity Hiring Plan web site on-line

and active for district usage. All members at each college can access the new EEO website

page. The committee is asking for information and inputs from all three colleges in the CCCD.

Individuals may desire to post up information onto the site may contact Sasha Moore the District

office. The site is also linked to the Chancellor’s Office in Sacramento. Sasha Moore then

passed out information and discussed the various aspects of the Staff Equity Hiring Plan

located on the new website.

The Equity & EEO Advisory Committee spent a good amount of time discussing and

establishing several key concepts and strategies which will address the different stages of our

hiring processes for the CCCD. The Plan will include a game plan to decide what items and

issues to address and discuss. The new Plan will include the following rubrics: Practices,

Protocols, and Inclusivity.

Finally, information was discussed relating to the Teaching Internship with Experienced

Support (TIES) Program. This is a mentoring program where a mentor in the TIES program will

collaborate with a teaching intern (mentee) who has expressed an interest in teaching at the

community college level. Additionally, through the mentor/intern relationship, mentors will help

their interns to do the following:

1. To gain first hand observational and guided instructional teaching experience;

2. To gain insight into course lesson planning;

3. To observe student engagement techniques and the best practices for classroom management, and;

4. To obtain opportunities in order to shape and connect with the community college culture.

The TIES Program is operated from the Coast Colleges Office of Equity, Inclusion, and

Compliance. The CCCD invites applications for the position of Mentor. Please contact the

CCCD Office of Equity, Inclusion, and Compliance if you are interested in becoming a Mentor

within this program.

Next Meeting: The next Equity & EEO Advisory Committee meeting is scheduled for: Friday,

October 28, 2016, from 1:00-3:00pm.

If you would like further information, or have any further questions, you may contact me at:

rdrew@occ.cccd.edu.

Respectfully Submitted, Dr. Rendell E. Drew Academic Senator-at-Large

CCCD Equity & EEO Advisory Committee Rep

File:OCCAcademicSenateEEOCommRept

Open Educational Resources AB 798 – Was supposed to hear on Sept. 30. Still waiting 11 faculty members signed up to participate in the grant

Anna Hanlon - HLED 100 Jordan Aquino - HLED 100 Jerome Fang - ASTR 100 & 100H Sonia Avetisian - MATH 185 Selena Wakim - ANTHO 102 & 110 Lee Gordon - BUS 100 Dean Abernathy - ARCH 290, 296, 290H, & 296H Lori Cassidy - LIBR 100 Andrew Koines - MATH 170 Vesna Marcina - PSCI 185 Mariana Voicu - MATH 30

Total amount: $38,000 OER information site for OCC:

http://libguides.orangecoastcollege.edu/c.php?g=495365

Open Educational Resources Z Degree Grant-

http://www.dof.ca.gov/budget/Trailer_Bill_Language/documents/307Zero-Textbook-CostDegrees.pdf Grants of up to $200,000 to CCCs for developing zero-

textbook-cost degrees

SB 1359 -https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201520160SB1359 Requires us to identify on online schedule which classes are

using OER (free digital materials in place of publisher textbook)

Deadline Jan. 1, 2018

District Technology Plan Gathering feedback on draft District Technology Plan

Refined version of document presented in March

Last draft before finalization at DCC (scheduled for November)

Feedback can be sent to lcassidy@occ.cccd.edu or aserban@cccd.edu by Oct. 20

OCC Technology Committee will be working on OCC Technology Plan this fall

OCC Multicultural Center (MC)Update Presentation

Oct. 4, 2016

Updated Report on Status of the:

OCC Multicultural Center

Presented by:

Dr. Rendell E. Drew, Professor Academic Senator at Large

International & Multicultural Committee (IMC)

Co-Chair, IMC

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Purpose of Presentation

• To provide an update on the Development of activities, programs & services in the new OCC Multicultural Center:

• To provide & seek college-wide “Collaborative/Shared Governance” inputs, Ideas and recommendations from all constituency groups (i.e.: the IMC, Students, Faculty, Staff & Administration)—towards the development & implementation of the various offerings, services and “programmatic activities” for the newly developing OCC Multicultural Center;

• To discuss “next steps to increase “access” and “student success” for OCC’s Multicultural & Disproportionate Impacted (DI) students:

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International & Multicultural Committee (IMC)

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• The primary goal is to ensure that the activities & events of the IMC & Multicultural Center directly align with the activities of the IMC & the objectives of the college’s Mission Statement.

• All related goals & activities are specifically intended to promote & enhance the “Multicultural teaching & learning” for all students, faculty, staff, and the surrounding community

WHO IS THE IMC? • IMC’s Mission Statement

• “To promote A Community in support of diversity and International and Multicultural Teaching and Learning”

• Focus of the Multicultural Center:

1. To develop, institute and provide planned activities which celebrate various multicultural & International events, activities & experiences:

2. To increase awareness of the cultural values, experiences and acceptance of other diverse cultures:

3. To promote overall “student success” for all OCC students, & the community:

The IMC is an OCC “shared Governance” Committee, and a Sub-Committee of the OCC College Council:

The IMC, along w/the OCC Academic Senate, championed implementation of the OCC’s 1st ever Multicultural Center, another first for OCC:

IMC meeting are held every 2nd Tuesday of each month during the Fall & Spring Semesters in the M.C.:

Current Committee Members: are comprised of actively dedicated faculty, classified staff, students, and college administrators:

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A Partial Listing of Past, Recent IMC Events, Activities, and Accomplishments

Annual Planned Activities• International & Multicultural Awareness

Day Event (w/ASOCC)

• Dia De Los Muertos Event

• Latino Youth Conference

• Cinco De Mayo Celebration

• Healthy Lecture Series Event (Featuring Victor Villasenor, World-wide author & Lecturer)

• Black History Month/MLK Celebration

Some Recent Accomplishments:

• Established a New IMC Budget ($10,000)

• Joint Senate/IMC Resolution: An IMC/Academic Senate Joint Resolution was passed to support the designating & naming a new facility as the “Multicultural Center” (fall 2015)

• Completed the IMC “Gap Analysis” Response for the Office of Institutional Research

• IMC Newsletter

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Developing The new OCC Multicultural Center

The Initial Request

• During the fall 2014 semester, the original request to implement a Multicultural Center emanated from a groundswell of support from student & faculty groups here at OCC:

• Subsequently, In Spr. 2015, Eric Cuellar & Dr. Rendell Drew lead the effort to established the joint IMC/Academic Senate “Applied Research Team” (ART): Additional members of the ART included the following Senators: Clyde Phillips & Dr. Eduard Arismendi-Pardi.

Applied Research Team’s ART’s Purpose & Goal

• To visit & research other community colleges & institutions of higher education that had operational Multicultural Centers Including: De Anza College; University of CA at Santa Barbara (UCSB); Cal State Long Beach (CSLB) & the University of San Diego (USD).

• Overarching Goal: to research & meet with other Multicultural Center Directors& staff to research and determine effective strategies to develop & implement a MC at OCC:

• PDI (Professional Development Institute) funds were obtained for project:

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CaCCCHE (CA Council of Cultural Centers in Higher Education) Conference at UCLA

• Date: On June 22-23, 2016 Dr. Rendell Drew & Eric Cuellar attended the annual Summer CACCCHE Conference at UCLA:

• PURPOSE: To attend conference (as a professional development research project)

• Leadership Strategies: To learn effective leadership strategies , from other professionals, on “how to develop and implement successful Multicultural Centers” on our respective campuses:

• Outcomes: As attendees we gained a wealth of knowledge in meeting with other MC Directors & staff personal from other institutions on how to develop our respective Multicultural Centers on campus:

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Supervision, Staffing,. & Marketing Issues

& Recommendations to Consider

It is Recommend to Discuss doing the following: 1. Establish the new Multicultural Center Advisory Committee

2. Develop a new Job Description to hire a Director/Coordinator, or a Graduate student workers to assist with the MC’s activities and needs:

2. Need to establish direct lines of reporting for the mean time:

3. Establish a MC Budget & seek new/additional

Outside funding sources:

4. Connect to 25 Live (Makes MC assessable to reserve on line

for future center needs by all groups) (accomplished, Sept. 2016):

5. Need to establish operational Hours, proper usage of MC Rules of Conducting weekly/or weekend activities, for college staff & the community’s utilization:

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Supervision, Staffing,. & Marketing Issues & Recommendations to Consider (Cont.)

• Need to Market the MC’s activities & services college-wide & to the community:

• Establish a Multicultural “Advisory Committee” & Community-Wide Partnerships to develop guiding strategies for the implementation & development of a Multicultural Center on campus.

• Work in a “shared governance” fashion with the OCC Academic Senate, ASOCC & the Student Leadership, Administration, & the PIO to Promote the MC:

• Plan an Open House/Grand Opening of MC (TBD)

• Continue to work collaboratively with all interested constituencies to develop activities, programs, services, etc. for the new Multicultural Center at OCC

• To offer “Cultural Competency Training,” & “Workshops”, “Peer Mentoring”, “Sensitivity Training” including leadership and Professional development training for staff & students

• Develop an on-Line “Survey” for students & staff alike” to access the inputs on the types of programs, activities, and services they would like to see in a Multicultural Center at OCC:

• Work in a collegial “shared governance” mode to pursue goals:

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Additional/New Ideas???

• Additional Recommendations: • Additional Recommendations:

MulticultCenterUpdate;OCCAcad.SenateMtg.Oct.4.2016

OCC Library Student Workshops

The library provides open workshops for students to learn how to do research in the physical and virtual library. The students do not need to make a reservation, but can just drop in. These 60-minute workshops are held in the library's Lecture Room (go right when you enter the library) Extra credit slips will be provided.

These workshops will focus on the process of doing basic to advanced library and information research using both print and electronic resources. Students will learn to identify, access, and search different types and sources of information; to identify scholarly (peer-reviewed) journals; to search our electronic resources; to evaluate search results for credible resources; to cite their sources in either MLA or APA styles; and to understand how the proper use and citation of library and information resources helps them to avoid plagiarism. The skills learned in these workshops enable students to be successful in their college, career, and life.

The following are our library student workshops this spring semester:

1. Thursday, Sept. 29, 11 a.m. 2. Monday, Oct. 3, 6 p.m. 3. Wednesday, Oct.12, 11 a.m. 4. Saturday, Oct. 15, 11 a.m. 5. Wednesday, Oct. 19, 6 p.m. 6. Thursday, Oct. 27, 11 a.m. 7. Wednesday, Nov. 2, 6 p.m. 8. Saturday, Nov. 5, 11 a.m. 9. Wednesday, Nov. 9, 1 p.m. 10. Tuesday, Nov. 15, 3 p.m. 11. Wednesday, Nov. 30, 11 a.m. 12. Saturday, Dec. 3, 11 a.m. 13. Monday, Dec. 5, 6 p.m.

For information on the workshops, contact Vinta Oviatt, Instructional Services Librarian, at ext. 21057 or voviatt@occ.cccd.edu, or contact the Library Reference Desk at (714) 432-5900.

OCC Faculty Committee Opportunities

As Of Sept. 30, 2016

Please email the Senate Office at: apaine@occ.cccd.edu if interested. Most of these faculty opportunities remain

open until fully filled.

1. Senate IPC Representative – Faculty to serve on IPC as Senate Representative

Replace faculty member who is current senate representative but has a schedule conflict

http://occportal/Committees/ipc/default.aspx

2. BSI Committee Faculty Representatives – Open call for Faculty to serve.

http://occportal/Committees/BasicSkillsTaskForce/default.aspx

3. OCC's College Budget Committee – 2 More Faculty Needed to Serve.

http://occportal/Committees/cbc/SitePages/Home.aspx

4. SSSP Collaborative, Advisory Body for Equity – Open Call for Faculty to Serve!

http://occportal/Committees/ssspadvisory/SitePages/Home.aspx

5. OCC Facilities Committee, 1 more replacement faculty is needed.

http://occportal/Committees/fpc/SitePages/Home.aspx

6. OCC Institutional Effectiveness Committee – 1 more faculty member needed.

https://occportal.orangecoastcollege.net/Committees/IEC/SitePages/Home.aspx

7. OCC College Council, for Fall, 2016 only, – 1 faculty designee for the Senate President's Ex-Officio seat.

http://occportal/Committees/cc/default.aspx

8. Academic Freedom Committee – Faculty representatives for a Senate Committee.

http://occportal/Committees/AcademicFreedomCommittee/default.aspx

9. Academic Standards Committee – Tenured Faculty Chair and Faculty Representatives

Reinvigorating this important Senate Committee!

http://occportal/Committees/academic_standards_committee/default.aspx

10. Senator-At Large for the OCC Academic Senate – Three positions are open.

Represent the faculty-at-large and develop your leadership skills within the Senate.

Senate will email self-nomination forms out in mid-October to full-time faculty.

http://occportal/Committees/as/default.aspx

11. Side by Side Evaluation of Turn-it-In/VeriCite Plagiarism Software – Open call for faculty

The Senate is seeking a multiple division/discipline faculty group to evaluate the 2 options for plagiarism

software beginning in October, 2016. Most work will be done online.

12. Tenured Faculty – Tenure Evaluation Team Replacement List for 16-17 Academic year.

The Senate seeks full-time tenured faculty willing to serve as replacement faculty for inside or outside of the

discipline Tenure Track Evaluation Teams. The Senate will use discretion in consultation with the Senate

Executive Board for assigning faculty volunteers. Please state your division/discipline and current contact

information on and off campus when responding.

Replacements are needed now for the following Tenure Evaluation Teams:

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