STANDARD BIDDING DOCUMENTS

Procurement of Goods(up to Nu. 0.500 Million)

Royal Government of Bhutan Ministry of Finance

2019

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S T A N D A R DB I D DI N G D O C U M E N T

Procurement of Goods(For value up to Nu. 0.500 million)

Royal Government of Bhutan Ministry of Finance

2019

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PREFACE

This Standard Bidding Document for the Procurement of Goods have been prepared by the Ministry of Finance to be used for the Procurement of Goods through National and International Competitive Bidding in projects that are financed in whole or in part by the Royal Government of Bhutan (RGoB). It should be used in conjunction with the Procurement Rules and Regulations 2019. This document will come into effect from 1st July, 2019.

For any comments or clarifications on this Standard Bidding Document contact:

Government Procurement and Property Management Division Department of National Properties

Ministry of Finance Royal Government of Bhutan

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Supply of ICT Equipment &Spare Parts for fiscal year 2020-2021

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[Purchaser to use normal Letter Headed format]

Invitation for Quotation (IFQ)Date:

Project title: Supply of ICT equipment and Spare Parts for fiscal year 2020-2021

Source of Funding: RGoB

Contract Ref:

TheEligible Bidders/Suppliers

Dear Sir/ Madam,

1. You are invited to submit your priced bid for the supply of the following items:i) ICT Equipment & Spare Parts

2. The bidder(s) may quote for any or all items under this invitation1. Each item shall be

evaluated and awarded separately to the firm(s) offering the lowest evaluated price for

each item

3. The bidder(s) shall submit one original of the priced quotation with the Form of Bid and

clearly marked ORIGINAL. In addition, the bidder(s) should also submit one copy

marked as COPY. The quotation including all documents in the attached format should

1 The procuring agency shall specify the evaluation criteria and should use appropriately. It should be clarified that whether the evaluation will be done item wise or as whole package.

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be sealed in an envelope as required by PRR 2019 clause 5.1.7.2 and addressed to and

delivered at the following address [ President,CLCS, Taktse College ].

Your quotation in the required format should be addressed and submitted to:

The

President

College of Language & Culture Studies, Taktse, Trongsa

Telephone: 17110755Fax:

Email: president.clcs@rub.edu.bt

4. The deadline for receipt of your quotation(s) by the purchaser at the indicated address

is on 04/07/20 before 10.30AM

5. Opening Time & Venue: 04/07/20 at 10:30 AM Conference Hall, RUB, Motithang, Thimphu.

6. Bids must be accompanied by a bid securing declaration using the form 1.

i. The Bid Securing Declaration shall be valid for thirty (30) days beyond the bid validity period. In exceptional circumstances, prior to the expiration of the Bid validity period, the Employer may solicit the Bidder’s consent to an extension of the Bid validity period. The request and responses shall be made in writing. The validity of Bid Securing Declaration shall be suitably extended.

ii. Any bid not accompanied by a Bid-Securing Declaration

iii. The Bid-Securing Declaration shall be executed:

a) If the Bidder withdraws the Bid after Bid opening during the period of Bid validity.b) If the Bidder does not accept the correction of the Bid price as Clause per 7 (b) (iii);c) In the case of a successful bidder, if the bidder fails within the specified time limit to

sign the Agreement; or furnish the required Performance Security.

2 This option is generally not encouraged which should be used only in urgent situation and before initiating any procurement of this sort, the agency initiating this method should seek approval from the concerned higher authority.

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iv. In case Bid Securing Declaration is executed, the bidder shall deposit the bid security of Nu.30000/-(Thirty Thousand only) within 14 days from date of notification by Employer.

v. In case the bidder fails to comply 5 (iv), bidder shall be excluded from being eligible for Bidding or submitting Bid in any tender with the Employer for a period of two years.

7. Quotation by fax or by electronic means (are not) acceptable [delete whichever is not

applicable]

8. The quotation should be submitted as per the following instructions and in accordance

with the attached Contract. The attached Terms and Conditions of Supply is an integral

part of the Contract.

a) PRICE: all prices shall be quoted in Ngultrum. The quoted price shall be inclusive

of all related costs including taxes, duties and other levies to the final place of

delivery. The final place of delivery is CLCS, Taktse College b) EVALUATION OF QUOTATION: offers determined to be substantially responsive

to the technical specifications will be evaluated by comparison of their quoted

prices. In evaluating the quotations, the purchaser will determine for each

quotation the evaluated price by adjusting the price quotation by making any

correction for any arithmetical errors as follows;

i. where there is a discrepancy between amounts in figures and in words,

the amount in words will govern;

ii. where there is discrepancy between the unit rate and the line item total

resulting from multiplying the unit rate by the quantity, the unit rate as

quoted shall govern unless in the opinion of the Employer there is an

obviously gross misplacement of the decimal point in the unit rate, in

which case the line item total as quoted shall govern, and the unit rate

shall be corrected.

iii. if the supplier refuses to accept the correction, this quotation will be

rejected and the bid security shall be forfeited.

c) AWARD OF PURCHASE ORDER: the award will be made to the bidder who is

offering the lowest evaluated price that meets the specifications. The successful

bidder will sign a contract as per attached form-2 of contract and terms and

conditions of supply.

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d) VALIDITY OF THE OFFERS: your quotation(s) shall be valid for a period of

One Year Only.

9. The [College of Language & Culture Studies, Taktse, Trongsa] has a budget

allocation for the purchase of Goods and wishes to apply some of that allocation for the

purchase of Goods for which this Request for Quotation is issued.

10. Depending on the final requirement, the purchaser may issue the supply order for the

necessary items.

11. The quotation(s) will be opened in the presence of bidders or their representatives who

choose to attend at the specified venue and time.

12. The Purchaser is not bound to accept the lowest bid and reserves the right to accept or

reject any or all the bids without assigning any reason whatsoever.

13. The bidder whose bid is accepted will be notified of the award of contract by the

Purchaser prior to expiration of the quotation validity period. The terms of the accepted

offer shall be incorporated in the supply order form- 5.14. Normal commercial warranty/guarantee shall be applicable to the supplied goods.

15. Performance Security of Nu.30000/-(Thirty Thousand) should be submitted to the

purchaser before the contract signing of the Contract, and upon submission of a claim

and an advance payment guarantee form- 4 for the equivalent amount valid until the

Goods are delivered and in the form provided in the Bidding Documents.

16. Payment shall be paid to the Supplier within thirty (30) days after the date of the

acceptance certificate for the respective delivery issued by the Purchaser.

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Schedule of Items and Priced Quotation (bid form)

ICT PartsSl No Items of Description Rate Remarks

Dell Optiplex (3020, 790, 390, 380) Parts1 AC Adapters2 Batteries3 Data Cables4 DC Power Adapters5 Computer Case6 Sound Card7 Video /Graphics Card8 Wireless Network Interface(NIC)9 USB Cards

10 Fans11 Hard Drives (SATA 500 GB)12 Motherboards13 Network Interface Card (NIC)14 Power Cords15 Processors ( Intel Core i5)16 RAM (DDR2)17 Power Supply/PSU18 Monitor19 Expansion Slots20 Heat Sink

Canon Photocopier (iR 2525i, 2530i, 2545i) Parts1 Belts and Rollers2 Control Panels3 Fans4 Fusers5 Hard Drives6 Imaging Units7 Maintenance Kits8 Memory9 Network Cards

10 Paper Tray11 Feeder Assemblies12 Power Cords13 Power Supply14 Printheads15 Processors16 System17 Circuit Boards18 Scanners19 Toner and Ink Cartridges, Ribbons

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20 Drum21 Developer Assembly22 Developer23 Waste Toner Container (compatible)24 Process Frame Assembly25 Separation Roller26 Heat Roller Maintenance Kit27 Fuser Heat Roller Maintenance Kit28 FUSER UNIT29 Paper Pick-up Roller30 USB Charger31 Precision roller32 Upper Fuser Roller Gear33 Tonner / Cartridge

Networkings

1RJ45 Male to 3 x Female LAN Ethernet Splitter Adapter Cable

2 Cat6 Cable3 LAN Network Cable Tester4 Cable Crimper Tool5 Network Tool Kits(Provide model no. with Brand)6 Karcher WD 3 Multi-Purpose Vacuum Cleaner7 Biometric COSEC VEGA FAX Device8 Windows Server 2016 (Standard Edition) License Key9 Polycom HDX 7000 Remote Control

10 USB-C Multimedia Adapter for MacBook11 Printer Cable USB (10m)12 VGA Cable (15m)13 HDMI Cable (15m)141516

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Items with Specifications

*** Items categorized under this section should strictly adhere to specification mentioned and must submit catalogue or model details. Without which the items will be rejected. The detailed specification is provided under Annexures.

Sl. Items Rate Remarks1 PfSense Network Hardware Firewall A (Refer Annexure A)

or similar2 PfSense Network Hardware Firewall B (Refer Annexure B)

or similar3 Desktop PC (Lenovo IdeaCentre A340 54.6 cms or with

similar specs mentioned in Annexure C)4 Desktop PC (Dell OptiPlex 3070 Micro or similar specs

mentioned in Annexure D)5 Desktop PC (HP All-in-One - 22-df0128t or similar specs

mentioned in Annexure E)6 Laptop (Refer to specs at Annexure F)7 NAS, Network-attached storage (Synology DiskStation

DS1019+ or similar specs mentioned at Annexure G)8 NAS, Network-attached storage (QNAP TS-451DeU or

similar specs mentioned at Annexure H)9 NAS, Network-attached storage (Asustor AS5304T or

similar specs mentioned at Annexure I)

Annexure A

KEY FEATURES:LOW TOTAL COST OF OWNERSHIP

No artificial limits or add-ons required to make your system fully functional. No additional usage or feature based pricing. Enjoy unlimited users, unlimited firewall rules, unlimited IPsec

tunnels, dual WAN, etc. Low power requirements to help save you money. No moving parts to wear out. This system is designed for a long deployment lifetime.

GROWS WITH YOU From firewall to Unified Threat Management, get all the security features you need to protect your organization

or business. Flexible configuration and support for multi-WAN, high availability, VPN, load balancing, reporting and

monitoring, etc.

Add optional packages such as Snort or Suricata for IDS/IPS and network security monitoring, Squid for optimized content delivery and SquidGuard for anti-spam/anti-phishing and URL filtering.

Maximum Active Connections: 1.8 million

EASY GUI MANAGEMENT Manage settings through our web-based GUI. No fumbling with a command line interface or typing arcane commands.

SECURE REMOTE ACCESS Connect via encrypted Virtual Private Networks (VPN) between your offices, let mobile workers connect

security, or connect to the Cloud!

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Use the built-in Amazon VPC Wizard to easily establish VPN connections with your Amazon EC2 cloud.

BEST FOR: Small Businesses Small to Medium Sized Business Networks Small to Medium Sized Branch Office Managed Service Provider / Managed Security Service Provider (MSP/MSSP) On Premises Appliance Teleworkers needing an “Always-Up” network or VPN connections

SOFTWARE FEATURES:This next generation of its security appliance features should include:

Stateful packet filtering firewall or pure router Routing policy per gateway and per-rule for multiple WAN, failover, load balancing Transparent layer 2 firewall Support for IPV6, NAT, BGP Captive portal with MAC filtering, RADIUS support, etc VPN: IPsec, OpenVPN, PPTP Dynamic DNS client DHCP Server and Relay functions PPPoE Server Reporting and monitoring features with real time information

Hardware Specification

CPU ARM v7 Cortex-A9 @ 1.6 GHz with NEON SIMD and FPUCPU CORES Dual CoreNETWORKING Two 1 Gigabit Ethernet Ports, configured as dual WAN or one WAN one LAN

plus four-port 1 gbps Marvell 88E6141 switch, uplinked at 2.5 gbps to the third port on the SoC for LAN.STORAGE 32GB SSDMEMORY 2GB DDR4LEXPANSION 2x M.2 ‘B’ key sockets (SSD, LTE)

1x M.2 ‘E’ key socket (2230 form factor) for WiFi / Bluetooth1x miniPCIe (WiFi)microSIMmikroBUS socket, for community hacking and OEM expansion opportunities

CONSOLE PORT MiniUSB (console cable included)USB PORTS 1x 3.0 port LED 3 user-controllable full color RGB LEDsENCLOSURE Desktop 1.56″ tall x 7″ deep x 8″ wideFORM FACTOR Standard mini-ITX 170mm x 170mmCOOLING Passive POWER External ITE P/S AC/DC 100-240V, 50-60 Hz, 12V 3.33A, threaded barrel connector

AC Inlet: IEC320-C14 (3 PIN)One US, UK, EU or ANZ power cord includedUS, UK, EU or ANZ Power Cord:US Power Cord: NEMA 5-15P to IEC320-C13UK Power Cord: BS 1363 to IEC320-C13EU Power Cord: CEE7/16 to IEC320-C13ANZ Power Cord: AS 3112 to IEC320-C13

ENVIRONMENTAL 32°F (0°C) to 149°F (65°C)CERTIFICATIONS FCC, CE, RoHS, UL, IEC-60950

ADDIIONAL INFORMATION: Quick Start Guide and other Manuals.

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Ships with the latest version of software. Not PoE Compatible. 3 Years Warranty

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Annexure B

KEY FEATURES:LOW TOTAL COST OF OWNERSHIP

No artifical limits or add-ons required to make your system fully functional. No additional usage or feature based pricing. Enjoy unlimited users, unlimited firewall rules, unlimited IPsec

tunnels, dual WAN, etc. Low power requirements to help save you money. This system is designed for a long deployment lifetime.

GROWS WITH YOU From firewall to Unified Threat Management, get all the security features you need to protect your home or

business. Flexible configuration and support for multi-WAN, high availability, VPN, load balancing, reporting and

monitoring, etc. Add optional packages such as Snort or Suricata for IDS/IPS and network security monitoring, Squid for

optimized content delivery and SquidGuard for anti-spam/anti-phishing and URL filtering.1

Maximum Active Connections: 4,000,000

EASY GUI MANAGEMENT Manage settings through our web-based GUI. No fumbling with a command line interface or typing arcane commands.

SECURE REMOTE ACCESS Connect via encrypted Virtual Private Networks (VPN) between your offices, let mobile workers connect

security, or connect to the Cloud! Use the built-in Amazon VPC Wizard to easily establish VPN connections with your Amazon EC2 cloud.

BEST FOR: Everyone looking for great performance with no fan noise Situations where a rack mount system is not an option SMB with Medium Sized Networks Small to Medium Sized Branch Office with medium to heavy loads Managed Service Providers (MSP) / Managed Security Service Provider (MSSP) On Premises Appliance Anyone with High-Speed Gigabit Connections Many VPN Connections

SOFTWARE FEATURES:This next generation of its security appliance features should include:

Stateful packet filtering firewall or pure router Routing policy per gateway and per-rule for multiple WAN, failover, load balancing Transparent layer 2 firewall Support for IPV6, NAT, BGP Captive portal with MAC filtering, RADIUS support, etc VPN: IPsec, OpenVPN, PPTP Dynamic DNS client DHCP Server and Relay functions PPPoE Server Reporting and monitoring features with real time information

HARDWARE SPECIFICATION:CPU Intel “Denverton” Atom C3558 2.2 GHz with Intel QuickAssist & AES-NICPU CORES 4 CoresNETWORKING 4x GbE RJ45 Intel® SoC Integrated MAC

2 x GbE RJ45 Intel® i210STORAGE 8GB eMMC Flash on boardMEMORY 4GB DDR4 2400 MHz ECC DIMM (max 16 GB, 1x 260-pin SODIMM)EXPANSION 1x Mini-PCIe (PCIe), 1x M.2 2242 B/B+M (USB 3.0/SATA), 1x Nano SIM

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CONSOLE PORT 1x Mini USBUSB PORTS 2x USB 3.0 LED Power/Status/Storage ActivityFORM FACTOR DesktopCOOLING Fanless, Passive CPU Heatsink POWER Input: DC jack with threaded barrel connector

External ITE P/S AC/DC 100-240V, 50-60Hz, 60WAC Inlet: IEC320-C14 (3 PIN)US Power Cord included

ENVIRONMENTAL 32°F (0°C) to 122°F (50°C) OperatingHumidity 5~90% Operating

POWER CONSUMPTION TBDCERTIFICATIONS RoHS, CE/FCC Class B

EN 55032: 2015 Class BAS/NZS CISPR 32: 2015 Class BCISPR 32: 2015 Class BEN 61000-3-2: 2014 Class AEN 61000-3-3: 2013EN 55024: 2010 +A1: 2015

ADDITIONAL INFORMATION: Quick Start Guide and other Manuals. Ships with the latest version of software. Not PoE Compatible. Ships with US 3 prong power cord. Easily changed by purchasing a IEC320-C13 (3 PIN) compatible power cord 3 Years Warranty

Your purchase includes all of these super neat things, which will help you get started: Access to the online version of the continuously updated official  book ACB: Auto-Configuration Backup Service Monthly live education hangouts featuring in depth topics hosted by our core developers Access to the archive of education hangouts on YouTube

Annexure C

Processor Up to 8th Gen Intel® Core™ i5-8400TOperating System Windows 10 HomeGraphics Intel® integrated graphics

AMD Radeon™ 530 discrete graphics (optional)Memory Up to 16 GB DDR4Storage Up to 512 GB SSD

Display 54.61cms (21.5) FHD (1920 x 1080) 54.61cms (21.5) FHD (1920 x 1080) touchscreen (optional)

Camera 720pColors Business Black

Foggy WhitePorts 2 x USB 2.0

2 x USB 3.1 3-in-1 card reader (SD, SDHC, SDXC) 1000M LAN Combo mic/headphpone jack HDMI™-Out

Connectivity 1 x 1 WiFi 802.11 ac Bluetooth® 4.0 Combo with WiFi Card

Dimensions (W x D x H) 490.5 mm x 185 mm x 418.88 mmWeight Starting at 12.78 lb / 5.8 kg

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Accessories 2.4G wireless keyboard

Warranty 3 years

Annexure D

ProcessorIntel® Core™ i3-9100T (4 Cores/6MB/4T/3.1GHz to 3.7GHz/35W); supports Windows 10/LinuxOperating SystemWindows 10 Pro 64bit EnglishMemory8GB 1X8GB 2666MHz DDR4 MemoryHard DriveM.2 128GB PCIe NVMe Class 35 Solid State DriveWirelessQualcomm® QCA9377 Dual-band 1x1 802.11ac Wireless with MU-MIMO + Bluetooth 4.1 with Internal AntennaChassis OptionsOptiPlex 3070 MicroKeyboardDell Multimedia English Keyboard - KB216MouseDell MS116 Wired MouseMonitorDell 24 Monitor - E2420HSWarranty3 Years

Annexure E

OPERATING SYSTEMWindows 10 Home 64PROCESSORIntel® Core™ i3-10110U (2.1 GHz base frequency, up to 4.1 GHz with Intel® Turbo Boost Technology, 4 MB L3 cache, 2 cores) [20,21]

GRAPHICSIntegrated: Intel® UHD GraphicsDISPLAY21.5" diagonal FHD IPS ZBD anti-glare WLED-backlit three-sided micro-edge, 250 nits, 72% NTSC (1920 x 1080)MEMORY8 GB DDR4-2666 SDRAM (2 x 4 GB)MAXIMUM MEMORYUpgradeable to 32 GBMEMORY SLOTS2 SODIMMSTORAGE128 GB PCIe® NVMe™ M.2 SSDOPTICAL DRIVEDVD-WriterMEMORY CARD DEVICE3-in-1 memory card readerNETWORK INTERFACEIntegrated 10/100/1000 Gigabit Ethernet LANWIRELESS TECHNOLOGYRealtek Wi-Fi 5 (2x2) and Bluetooth® 5 ComboPOWER SUPPLY

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65 W Smart AC power adapterEXTERNAL I/O PORTSRear:1 headphone/microphone combo; 2 SuperSpeed USB Type-A 5Gbps signaling rate; 2 USB 2.0 Type-AEXPANSION SLOTS2 M.2 (1 for SSD, 1 for WLAN)VIDEO CONNECTOR1 HDMIWEBCAMHP Truevision HD privacy camera with integrated dual array digital microphoneAUDIOInternal SpeakerSPECIAL FEATURESTilt: -5° forward to 20° back; Wire standCOLORJet blackPOINTING DEVICEUSB wired optical mouseKEYBOARDHP USB Black wired keyboard and mouse comboDIMENSIONS (W X D X H)19.3 x 8.05 x 14.99 inWEIGHT12.56 lbWARRANTY1 year limited hardware warranty

Annexure F

General

Warranty 1 year WarrantyDisplay

Type LEDTouch NoSize 15.6 inchesResolution 1920 x 1080 pixelsPPI ~ 141Anti Glare Screen No

Connectivity

Ethernet Integrated 10/100/1000 GbE LANWiFi 802.11b/g/n (1x1)Bluetooth v4.2USB Ports 2 x USB 3.0, 1 x USB 2.0HDMI 1 x HDMI PortMicrophone In YesHeadphone Jack Yes

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Input

Camera YesKeyboard Standard KeyboardTouchpad YesInbuilt Microphone YesOptical Drive Yes

Processor

Processor Intel Core i5Speed 1.6 GHz, Quad Core Turbo Boost Upto 3.9 GHzCache 6 MBBrand IntelSeries Core i5Model 8265UGeneration 8th Gen

Graphics

GPU Intel Integrated 620Brand Intel

Memory

RAM 8 GB DDR4Solid State Drive 512 GBHard Disk Capacity 500 GB

Battery

Battery 3 Cell BatteryBattery Backup Upto 9 hours

Extra

Sales Package Laptop, Charger, Adapter and Bag

Annexure G

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CPU CPU Model Intel Celeron J3455

CPU Architecture 64-bit

CPU Frequency 4-core 1.5 (base) / 2.3 (burst) GHz

Hardware Encryption

Engine (AES-NI)

Hardware

Transcoding Engine

H.264 (AVC), H.265 (HEVC), MPEG-2 and VC-1; maximum resolution: 4K (4096 x 2160);

maximum frame rate per second (FPS): 30

Memory System Memory 8 GB DDR3L non-ECC SO-DIMM

Memory Module Pre-

installed

8 GB (4 GB x 2)

Total Memory Slots 2

Notes Please select Synology memory modules for optimum compatibility and

reliability. Synology will not provide complete product warranty or technical

support if non-Synology memory modules are used for memory expansion.

Synology reserves the right to replace memory modules with the same or

higher frequency based on supplier's product life cycle status. Rest assured

that the compatibility and stability have been strictly verified with the same

benchmark to ensure identical performance.

Storage Drive Bays 5

Maximum Drive Bays

with Expansion Unit

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M.2 Drive Slots 2 (NVMe)

Compatible Drive

Type* (See all

supported drives)

3.5" SATA HDD

2.5" SATA HDD

2.5" SATA SSD

M.2 2280 NVMe SSD

Maximum Internal

Raw Capacity

80 TB (16 TB drive x 5) (Capacity may vary by RAID types)

Maximum Raw

Capacity with

Expansion Units

160 TB (80 TB + 16 TB drive x 5) (Capacity may vary by RAID types)

Maximum Single

Volume Size*

108 TB

Hot Swappable Drive

Notes "Compatible drive type" indicates drives that have been tested to be

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compatible with Synology products. This term does not indicate the maximum

connection speed of each drive bay.

The maximum raw capacity is not limited by the maximum single volume size.

Synology NAS models may utilize capacities over the maximum single

volume size as long as each volume created is below the limit. (Learn more)

Each internal volume (may consist of multiple drives) is expandable up to

108TB.

External Ports RJ-45 1GbE LAN

Port

2 (with Link Aggregation / Failover support)

USB 3.0 Port 2

eSATA Port 1

File System Internal Drives Btrfs

EXT4

External Drives Btrfs

EXT4

EXT3

FAT

NTFS

HFS+

exFAT*

Notes exFAT Access is purchased separately in Package Center.

Appearance Size (Height x Width

x Depth)

166 mm x 230 mm x 223 mm

Weight 2.54 kg

Others System Fan 92 mm x 92 mm x 2 pcs

Fan Speed Mode Full-Speed Mode

Cool Mode

Quiet Mode

Brightness

Adjustable Front LED

Indicators

Power Recovery

Noise Level* 20.8 dB(A)

Scheduled Power On

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/ Off

Wake on LAN / WAN

Power Supply Unit /

Adapter

120 W

AC Input Power

Voltage

100 V to 240 V AC

Power Frequency 50/60 Hz, Single Phase

Power Consumption* 38.59 W (Access)

13.32 W (HDD Hibernation)

British Thermal Unit 131.67 BTU/hr (Access)

45.45 BTU/hr (HDD Hibernation)

Notes Power consumption is measured when it is fully loaded with Western Digital

1TB WD10EFRX hard drive(s).

Noise Level Testing Environment: Fully loaded with Seagate 2TB

ST2000VN000 hard drive(s) in the idle state. Two G.R.A.S. Type 40AE

microphones, each set up 1 meter away from the Synology NAS at the front

and rear. Background noise: 16.49-17.51 dB(A); Temperature: 24.25-25.75˚C;

Humidity: 58.2-61.8%

Temperature Operating

Temperature

0°C to 40°C (32°F to 104°F)

Storage Temperature -20°C to 60°C (-5°F to 140°F)

Relative Humidity 5% to 95% RH

Certification EAC

VCCI

CCC

RCM

FCC

CE

BSMI

Warranty 3-year hardware warranty, extendable to 5-year coverage - EW201

Notes The warranty period starts from the purchase date as stated on your purchase receipt.

Environment RoHS Compliant

Packaging

Content

Main Unit X 1

Accessory Pack X 1

AC Power Adapter X 1

AC Power Cord X 1

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RJ-45 LAN Cable X 2

Quick Installation Guide X 1

Optional

Accessories

Expansion Unit: DX517 X 1

2.5" SATA SSD: SAT5200

M.2 2280 NVMe SSD: SNV3400

VS360HD

VS960HD

Surveillance Device License Pack

Warranty 3 Years

Annexure H

CPU Intel® Celeron® J4025 dual-core 2.0 GHz processor (burst up to 2.9 GHz)

CPU Architecture 64-bit x86

Graphic Processors Intel® HD Graphics 600

Floating Point Unit

Encryption Engine (AES-NI)

Hardware-accelerated Transcoding

System Memory 2 GB SO-DIMM DDR4 (1 x 2 GB)

Maximum Memory 8 GB (2 x 4GB)

Memory Slot 2 x SO-DIMM DDR4For dual-DIMM configuration, you must use a pair of identical DDR4 modules.

Flash Memory 4 GB (Dual boot OS protection)

Drive Bay 4 x 3.5-inch SATA 6Gb/s, 3Gb/s16 TB

Drive Compatibility 3.5-inch SATA hard disk drives2.5-inch SATA hard disk drives2.5-inch SATA solid state drives

Hot-swappable

M.2 SSD Slot 2 x M.2 2280 SATA 6Gb/s slots

SSD Cache Acceleration Support

2.5 Gigabit Ethernet Port (2.5G/1G/100M) 2

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Jumbo Frame

USB 2.0 port 2

USB 3.2 Gen 1 port 2

Form Factor 1U Rackmount

LED Indicators Power/Status, LAN, USB, HDD1-2, M.2 SSD 1-2

Buttons Power, Reset

Dimensions (HxWxD) 1.7 × 16.93 × 11.61 inch

Weight (Net) 9.15 lbs

Weight (Gross) 12.76 lbs

Operating temperature 0 - 40 °C (32°F - 104°F)

Relative Humidity 5-95% RH non-condensing, wet bulb: 27˚C (80.6˚F)

Power Supply Unit 100W PSU, 100-240V

Power Consumption: HDD Sleep Mode 13.18 W

Power Consumption: Operating Mode, Typical 28.02 W

Fan 3 x 40mm

Sound Level 21.6 db(A)

System Warning Buzzer

Kensington Security Slot

Max. Number of Concurrent Connections (CIFS)

800

Warranty 3 Years

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Annexure I

CPU CPU Model Intel Celeron J4005CPU Architecture x64 64-bitCPU Frequency Dual Core 2.0 GHz (burst up 2.7GHz)AES-NI hardware encryption engine integrated

Memory Memory 2GB SO-DIMM DDR4 CompatibilityMemory Module Pre-installed 2GB (1 x 2GB)Total Memory Slots 2Memory Expandable up to 8GB (2 x 4GB)

Support mixed capacityFlash Memory 4GB eMMC

Storage HDD 2 x SATA3 6Gb/s; 3.5"/2.5" HDD/Maximum Internal Raw Capacity 32 TB  (16 TB HDD X 2, Capacity may vary by RAID

types)Maximum Drive Bays with Expansion Unit 14Maximum Raw Capacity with Expansion Units

224 TB  (16 TB HDD X 14, Capacity may vary by RAID types)

External Ports

Expansion USB 3.2 Gen 1 x3

Network 2.5 Gigabit Ethernet x 2HDMI Output HDMI 2.0a x1

Others System Fan 70mm x 1Infrared ReceiverPower Supply Unit / Adapter 65W x1Input Power Voltage 100V to 240V ACCertification FCC, CE, VCCI, BSMI, C-TICK

Operation Power Consumption 17 W (Operation);10.5 W (Disk Hibernation);1.3 W (Sleep Mode)

Noise Level 18.6dB (HDD idle)Operation Temperature 0°C~40°C (32°F~104°F)Humidity 5% to 95% RH

Warranty 3 Years

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Signature of Supplier

Supplier’s Official Stamp

Name of Supplier

Date

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Technical Specification of the Goods RequiredSl Item Specification

1

2

3

4

5

6

7

8

9

10

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The Supplier is required to mention make / model (as applicable) of the goods to be supplied and must attach the appropriate original printed literature / brochures for the various items listed.

Signature of Supplier

Supplier’s Stamp

Name of Supplier

Date

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Documents required to be submitted as part of the Quotation

The original and copy (ies) of quotation submitted by the supplier shall comprise the following:

(a) A duly completed and signed priced quotation as per the Schedule of Items and the Priced Quotation.

(b) A valid Trade License3;

(c) A valid Tax Clearance Certificate;

(d) Bid- securing declaration

(e) Technical Specification of the Goods to be supplied; and

(f) Any other requirements specified in this document

Terms and Conditions for the Supply of Goods and Payment.

The Terms and Conditions hereinafter may only be varied with the written agreement of the Purchaser and no terms and conditions put forward at any time by the Supplier shall form any part of the Contract.

1. The Supplier shall be required to submit a performance security of Performance Security of Nu.30000/-(Thirty Thousand) of the quoted price in the form of cash warrant, demand draft or unconditional Bank Guarantee issued by a financial institution located in Bhutan, which shall be furnished upon signing the contract. Performance security shall be valid till the end of warranty period and will be returned after the end of warranty period.

2. The supply of the goods shall be completed within [15] days from the date of issue of the Purchase Order.

3. Payment of the Invoice shall be arranged by the Purchaser, within thirty (30) days upon submission of original Invoice and TPN number, against the actual supplied quantities of goods as listed in the Purchase Order.

4. The quoted price shall include all taxes, duties, insurance and any other costs involved and nothing extra shall be paid.

5. Any goods found defective during the warranty period shall be replaced/ repaired by the supplier at his cost. If the supplier fails to rectify and or replace the defective goods, the purchaser shall do it at the cost of the supplier.

6. The supplier shall pay liquidated damages at the rate of 0.1% per day for each day of delay to a maximum of 10% of the quoted price.

7. The Purchaser may, by written notice, terminate the Purchase Order (or Contract if applicable) in whole or in part at any time for its convenience:

a. if the Supplier fails to perform any other Terms and conditions specified with the Purchase Order, or exceeds the maximum amount of liquidated damages.

3 The non submission of historical (b & c) documents should not become rejection criteria and bidder should be allowed to submit again.

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b. if the Supplier fails to perform any other obligation(s) under the Purchase Order, or

c. if the Supplier does not take any remedial action within a period of (7) seven calendar days after receipt of a notice of default from the Purchaser specifying the nature of the default(s), or

d. if the Supplier, in the judgment of the Purchaser, has engaged in any corrupt or fraudulent practices in competing for or in executing the tasks under this Purchase Order; and

8. The Supplier shall provide the warranty, as stipulated in the Quotation document, for the goods to be supplied and confirm that if any faults are detected within the warranty period in the supplied/installed goods, the Supplier shall be bound to rectify the fault or replace the goods as the case may be. The security deposit shall be used to cover the cost of supplies not delivered or defective items not replaced or rectified.

9. The purchaser may procure any of the items from the open market in case the supplier fails to supply the goods within the stipulated time and realize the difference amount between the quoted price & market price from the security deposit.

Form- 1

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Bid-Securing Declaration

Date:

IFB No.:

To:

We, the undersigned, declare that:

We understand that, according to your conditions, Bids must be supported by a Bid-Securing Declaration.

We accept that we are required to pay the bid security amount specified in the Bidding Data Sheet within 14 days of your instruction and failure to do so will automatically exclude us from being eligible for Bidding or submitting Bid in any contract with the Employer for the period of two years if we are in breach of our obligation(s) under the Bid conditions, because we:

(a) have withdrawn our Bid during the period of Bid validity specified by the Bidder in theForm of Bid; or

(b) having not accepted the correction of errors in accordance with the Instructions to Bidders; or

(c) Having been notified of the acceptance of our Bid by the Employer during the period of Bid validity, (i) fail or refuse to furnish the performance security or (ii) fail or refuse to execute the Contract.

We understand this Bid-Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of (i) our receipt of your notification to us of the name of the successful Bidder; or (ii) thirty(30) days after the expiration of our Bid.

Signed:

In the capacity of

Name:

Duly authorized to sign the Bid for and on behalf of:

Dated on day of Corporate Seal (where appropriate)

Affix Legal Stamp

Form- 2

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Performance Security

[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the instructions indicated]

Date: [insert date (as day, month, and year) of Bid submission]IFB No. and title: [insert no. and title of bidding process]

Bank’s Branch or Office: [insert complete name of Guarantor]Beneficiary: [insert complete name of Purchaser]PERFORMANCE GUARANTEE No.: [insert Performance Guarantee number]We have been informed that [insert complete name of Supplier] (hereinafter called "the Supplier") has entered into Contract No. [insert number] dated [insert day and month], [insert year] with you, for the supply of [description of Goods and related Services] (hereinafter called "the Contract").Furthermore, we understand that, according to the conditions of the Contract, a Performance Guarantee is required.At the request of the Supplier, we hereby irrevocably undertake to pay you any sum(s) not exceeding [insert amount(s) in figures and words] upon receipt by us of your first demand in writing declaring the Supplier to be in default under the Contract, without cavil or argument, or you needing to prove or to show grounds or reasons for your demand or the sum specified therein.This Guarantee shall expire no later than the [insert number] day of [insert month] [insert year], and any demand for payment under it must be received by us at this office on or before that date. We agree to a one-time extension of this Guarantee for a period not to exceed [six months] [one year], in response to the Purchaser’s written request for such extension, such request to be presented to us before the expiry of the Guarantee.

[signatures of authorized representatives of the bank and the Supplier]

Form- 3

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Contract Agreement

[The successful Bidder shall fill in this form in accordance with the instructions indicated]

THIS CONTRACT AGREEMENT made the [insert number] day of [insert month], [insert year],

BETWEEN

(1) [insert complete name of Purchaser], a [insert description of type of legal entity, for example, an agency of the Ministry of .... of the Government of Bhutan, or corporation incorporated under the laws of Bhutan] and having its principal place of business at [insert address of Purchaser] (hereinafter called “the Purchaser”), and

(2) [insert name of Supplier], a corporation incorporated under the laws of [insert: country of Supplier] and having its principal place of business at [insert: address of Supplier] (hereinafter called “the Supplier”).

WHEREAS the Purchaser invited Bids for certain Goods and ancillary services, viz., [insert brief description of Goods and Services] and has accepted a Bid by the Supplier for the supply of those Goods and Services in the sum of [insert Contract Price in words and figures, expressed in the Contract currency/ies] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall constitute the Contract between the Purchaser and the Supplier, and each shall be read and construed as an integral part of the Contract, viz.:

(a) This Contract Agreement;(b) Terms and Conditions;(c) Technical Requirements (including Schedule of Supply and Technical

Specifications);(e) The Supplier’s Bid and original Price Schedules;(f) The Purchaser’s Notification of Award of Contract;(g) The form of Performance Security;(h) The form of Bank Guarantee for Advance Payment;(i) [insert here any other document(s) forming part of the Contract]

3. This Contract shall prevail over all other Contract documents. In the event of any discrepancy or inconsistency within the Contract documents, then the documents shall prevail in the order listed above.

4. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Contract.

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5. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods and Related Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Bhutan on the day, month and year indicated above.

For and on behalf of the Purchaser

Signed: [insert signature]in the capacity of [insert title or other appropriate designation]

in the presence of [insert signature] [insert identification of official witness]

For and on behalf of the Supplier

Signed: [insert signature of authorized representative(s) of the Supplier]in the capacity of [insert title or other appropriate designation]

in the presence of [insert signature] [insert identification of official witness]

For the Supplier:

Form- 5

[Contact person, Telephone Number Fax Numbere-mail address]

From:[name and address of Purchaser]

Purchase Order Date:Purchase Order No:

Delivery terms:

Order Value (Nu.):Delivery date:

[Contact person, Telephone Number Fax Numbere-mail address supplier reference]

To:[name and address of the Supplier]

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[Purchaser to use normal Letter Head format]

PURCHASE ORDER FOR THE SUPPLY OF GOODS

The [insert name of procuring agency] has accepted your Quotation dated [insert date] for the supply of Goods as listed below and request you to supply the goods within the delivery date stated above, in the quantities and units and on these Terms and Conditions. For convenience a copy of your signed quotation is attached.

ORDER ITEMSItem No

Description Supplier Ref

Unit Price

Qty Total Price

In acceptance of this Purchase Order you are requested to sign below, at which time the Contract shall become legally binding upon both parties. You are also requested to confirm that you will be supplying the goods within the Delivery date mentioned above.

For the Purchaser:

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Signature Signature

Print Name Print name

Designation Designation

Date Date