Welcome Back and Happy New Year! UofM College of Education

Spring 2020 Faculty and Staff Meeting

January 14, 2020

Opening Remarks Dr. Tom Nenon Executive VP

Academic Affairs and Provost

COE Vision and Mission

• Vision Driven by a commitment to diversity, social justice and equity, the College of Education is a premier educational organization that engages in innovative and impactful research, teaching and service.

• Mission The College of Education builds on a foundation of success in research, teaching and service by: • fostering depth and breadth of knowledge • conducting relevant and innovative research • developing culturally competent leaders and practitioners • collaborating with and providing services to diverse local, national and

international partners to address real-world problems of practice • advancing an environment where diversity, social justice and equity are

paramount.

COE Core Values

• Diversity • Inclusion • Respect • Innovation • Service

Quote of the Year 2020

Departures

• Brenda Woods, ICL • Douglas Strohmer, CEPR • Donald Hopper, LEAD

New Roles and Responsibilities

Dr. Celia Anderson Interim MAT River City

Partnership Co-Coordinator

Dr. Tammy Combs Interim MAT River City

Partnership Co-Coordinator

Gina Tillis River City Partnership Clinical Instructor and Undergraduate Learning Specialist

Lauren Walker Manager of COE Marketing and Communications

New Roles and Responsibilities

Dr. Steve Zanskas Associate Dean of

Faculty Development, Research and

Graduate Programs

Dr. Alfred Hall Assistant Dean and

Interim Co-Chair of ICL

Dr. Kandi Hill-Clarke Dean and

Interim Co-Chair of ICL

Dean’s Office Staff

Venita Doggett Director of Development

Angela Fair Business Officer

Keith Hembree Coordinator for

Undergrad Recruitment

Kirbi Tucker Coordinator for

Graduate Recruitment

Lauren Walker Manager of COE

Marketing/Communications

Stormey Warren Graduate Programs

Janet Wiens Pre-Award Coordinator

Amy Wilson Assistant to the Dean

Dean’s Staff Advisory Council

LaRuth Lofties, Office of Teacher Ed Debra Nichols, ICL Janet Robbins, LEAD

Mandy Strahl, CREP Stormey Warren, Dean’s Office Melynda Whitwell, CEPR

Faculty and Administrative Searches • CEPR

• Assistant Professor, Ed Research. Search chair, Dr. Jade Xu • Assistant Professor, Ed Psych. Search chair, Dr. Yeh Hsueh • Assistant Professor, Addictions Counseling. Search chair, Dr. Leigh Falls Holman • Assistant Professor, Marriage & Family Counseling. Search chair, Dr. Pam Cogdal • Assistant Professor, Counseling Psych. Search chair, Dr. Suzanne Lease • Associate Professor, Rehab Counseling. Search chair, Dr. Steve Zanskas

• ICL • Assistant Professor, Literacy. Search co-chairs, Dr. Helen Perkins & Dr. Laurie MacGillivray • Assistant Professor, Early Childhood, Urban Ed. Search chair, Dr. Brian Wright • Assistant Professor, Social Studies. Search chair, Dr. Tammy Combs • Budget Officer I. Search chair, Angela Fair

• LEAD • Assistant Professor, K-12 Leadership, rural ed. Search chair, Dr. Clif Mims

• Dean’s Office • Director of Teacher Education & Clinical Practice. Search chair, Dr. Alfred Hall • ICL Department Chair. Search chair, Dr. Alfred Hall

Updates and Announcements

• Faculty Evaluations • Mid-Tenure Reviews

• COE Budget Presentation • Tenure and Promotion Electronic Platform Change • CAEP Accreditation (Dr. Mary Ransdell) • Visit, Spring 2022

• UofM Magazine Feature • President’s Council, December 3, 2019 • Board of Trustees Meeting, December 4, 2019

Student Success Updates Dr. Alfred Hall

COE Enrollment Trend

COE Enrollment as of January 13

COE Degrees Awards

From Enrollment to Completion

• How can we better support our largest student population in 5 years?

• How can we better advise our students, and who should be involved?

• What other supports do our students need to succeed?

• How can we better support faculty to help meet these needs?

US News & World Report

Survey 2020 Ranking

State of TN Ranking

2019 Ranking

2018 Ranking

Best Online Education

96 1 139 150

Faculty Development Updates Dr. Steve Zanskas

Faculty Development

• Awarded 23 Graduate Student Travel Grants for $11,400 • Awarded six Faculty Travel Grants for $3000 • $3,483,067 in external funding among 19 PI’s • CoE Professional Development Assignment Policy

• Currently two faculty on PDA’s • Committee members needed

• CREP Faculty Affiliate • Reminders:

• Faculty Research Grant Applications due 4:00 p.m. on 1/24/20 • Complete the COE Research Collaboration Database

• Link to all applications and information: https://www.memphis.edu/education/faculty/faculty_resources.php

https://www.memphis.edu/education/pdfs/fall_2019/student_travel_grant_application_201920.pdfhttps://www.memphis.edu/education/pdfs/spring_2019/faculty_research_travel_grant_coe_2019.pdfhttps://www.memphis.edu/education/pdfs/spring_2019/coe_professionaldevelopmentassignments_42519.pdfhttps://www.memphis.edu/education/faculty/resources/crep_facultyaffiliate.pdfhttps://www.memphis.edu/education/pdfs/fall_2019/facultyresearchgrant_coe_2020.pdfhttps://memphis.co1.qualtrics.com/jfe/form/SV_cT1SXyt1nXSxOo5https://www.memphis.edu/education/faculty/faculty_resources.php

Updates and Needs • COE Graduate Council • Processed 11 pages of graduate curricular changes • Residency Research Project • No longer requires COE approval to move to comprehensive examinations

• CoE Policy • Research Comprehensive Examination process

• Needs • Textbook Review Committee • Professional Development Committee • Part-time Faculty Orientation

Housekeeping • Classrooms • Any change to the day/time or location must be authorized by the office of the Chair/Director and submitted to the Registrar`s Office on the appropriate form.

• If a room appears to be vacant and better suits your needs, do not assume it will be available for all your class meeting times. Request a change through your Chair/Director`s office.

• EMS Website

http://events.memphis.edu/

Save the Dates: Research Series

• Noon-1 pm. Ball Hall 201 • January 29th - Cookies & Collaborations • February 12th - Opportunities for Research with the University Schools Research Consortium

• March 18th - Talking the Talk and Walking the Walk • April 1st - Notes from the Reviewers

Grant and Award Reminders Janet Wiens

Grant and Award Reminders

• Complete UM Financial Conflict of Interest by end of January.

• Set up profile in Grant Forward. • Provide notice regarding grants submissions as early as possible.

• Submissions due to OSP five days before deadline. • Changes to existing awards typically require priorapproval and OSP involvement.

• Provide notice regarding on-campus visit/auditsregarding sponsored projects.

Budget/Finance Administration Updates

Angela Fair

COE Finance Administrative Initiatives/Updates

I. New Initiatives/Processes • Part-Time Justification Form • UM Online Revenue

II. Budget Carryforwards III. Indirect Cost Recovery/Reallocation (IDCR) IV. Start-Up Funds – Updated Percentage Model V. Research Expenditures VI. Faculty Search/Hiring Processes VII. Reminders

What’s NEW! - New Process

Part-time Faculty Justification – No longer required by the Provost Office but STILL required by the Dean’s Office • Part-time Faculty Justification Narrative • Part-time Faculty Justification Form

What’s NEW (Continued) NEW Online Revenue Structure

• Beginning July 1, 2019, online revenue budgets will be established as department base budgets.

• Online budget provided to the department will be based on online revenue dollars generated in FY18.

• Base budget will not be attached to revenue generated. • Budget will be provided in departmental E&G index/fund. • Revenue remaining at 06/30/2020 will carryforward into

the new year (FY2021)

Updates: Budget Carryforward Spending Plan

• THREE (3) YEAR PROJECTIONS/COMMITMENTS • Spending Plans Due March 1, 2020

• ALIGNMENT WITH UNIVERSITY INITIATIVES: • Student Success Initiatives • Increase Support for Doctoral Programming • Faculty Research and Development

Updates: Indirect Cost Recovery/Reallocation (IDCR)

• Net distributions made to the colleges in the Fall based on prior year F&A/indirect cost revenue generated.

• This year, the Dean’s Office reinstituted the percentage reallocations to the department and Principal Investigators. • 10% to the Department (over the last 3 years - $98,784) • 10% to the Principal Investigators (over the last 3 years - $98,784) • IDCR distributions completed this year for FY17, FY18, FY19

• Continue Dean’s Office Support • Faculty Research Grants • Faculty and Student Travel Grants

FY2020: Start-Up Funds – Updated Model

• FORMER Model: 75/25 Split • Dean’s Office was responsible for 75% of start up package

• Department was responsible for 25% of total start up. • NEW Model: 50/50 Split • 50 % support provided by the Dean’s Office • 50% support provided by the department. • Supported by department chairs • Aligns with models in other colleges

Updates: Research Expenditures

GOALS: • Align with University’s continued quest for

Carnegie I status • Proper coding of research

activities/expenditures • Continued review and assessment of

expenditures

UPDATES: Faculty Search/Hiring Processes

• Simple written guidance to be provided for the next faculty hiring cycle

• Training opportunities to be scheduled with our central admin partners (H/R and Faculty Services Admin)

• Creation of Frequently Asked Questions “FAQ” Document, e.g., “Who should contact applicants not selected for interview?”

REMINDERS! • GA Contracts

• Ensure Stipend and Tuition are charged to the same Index/Fund • All Spring contracts should be reviewed and modified as needed

by January 13th. • Ensure students have completed their Residency Verification

• Time and Leave Reporting • Biweekly Time Reports

• Should be entered daily and submitted on the closing Friday of the biweekly period

• Due to the Martin Luther King Jr. holiday, all biweekly time sheets for the period of January 4 –17th are due for approval by 4:30 p.m. on Thursday, January 16th.

• Leave Reports • Should be submitted monthly • Approvals by the Financial Manager or Designee should be

made before the 10th of the following month • IMPORTANT: Nine Month Faculty must enter leave beginning

August through May

Additional REMINDERS!

• 2019 Total Compensation data will be electronically distributed in mid-January 2020 via the MyMemphis Portal

• Fall 2019 Effort Certifications – January 2020 • Legal Reminders:

• Conflict of Interest Disclosure (Policy GE2021) • University’s Contract Signatory Policy – No one in the college has authority to sign a contract! (e.g. Procurement Contract, Professional/Consultant Services Contract; Sponsored Agreement)

• When in doubt, ASK!

Development Updates Venita Doggett

Development Update • Dollars Raised FY2019 - $1.4 Million

– River City $6.3M • Anonymous gift of $1.5 million

• Three New Funds Established – Totaling $200K – Two Scholarship Funds – Teacher Retention Fund

• Four new scholarships funds in the pipeline – Three Graduate, One Teacher Residency

• Estate Gift Commitment - $1 Million • Scholarship Dollars Awarded for 2018-2019 Academic Year - $59,000

– Graduate Rehabilitation Counseling Scholarships - $101,748 – Lela Almarita Johnson Scholars - $51,939

400

Development Update COE Donor Snapshot

0

50

100

150

200

250

300

350

FY18 FY19 Nov. 18 (FY19) Nov. 19 (FY20)

All Donors Alumni Donors

$0.00

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

$3,500,000.00

FY18 FY19 Sept. FY19 Sept. FY20

Chart Title

Total Commitments Series 2 Series 3

Development Update

COE Total Commitments Snapshot $3,500,000.00

$0.00

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

FY18 FY19 Nov. 18 (FY19) Nov. 19 (FY20)

Total Commitments

http:3,500,000.00

Development Update

• Current COE Fundraising Priorities – Praxis Support – Undergraduate Teacher Preparation Scholarships – Teacher Residency Support – Graduate Student Fellowship and Scholarships

Marketing Updates Lauren Walker

Marketing and Communications Updates

• Thank you for working with me to develop projects! • Marketing Timeline

• Develop timeline of events in advance • Lauren on leave mid-March-early June • All Marketing projects for Spring Semester due by February 15, 2020

• Website • All websites should be hosted on memphis.edu/OUCampus per university policy. Meetings will be scheduled with program coordinators to ensure policy is being met.

• Make sure website is up-to-date (update faculty profiles including research and grants) • Share accomplishments, student accomplishments, and alumni accomplishments on departmental and College website

• Take photos of events and share • University photographer or Dean’s Office camera available

• Updated headshots • https://calendly.com/uofmemphisphoto/

• New Syllabus Template – available online • https://www.memphis.edu/education/faculty/faculty_resources.php

https://calendly.com/uofmemphisphoto/https://www.memphis.edu/education/faculty/faculty_resources.php

Marketing and Communications Updates

• Social Media • Follow us and encourage your students to follow us

• Twitter: @umeducation • Instagram: @uofmeducation • Facebook: @MemphisCOE

• Share information with me that you would like us to post

• Let me know if you need helpdeveloping social media for your area

Career Services Updates Ayanna Perkins

Purpose

20% vs 50%

What We Do

We help students with: • Career exploration • Resume and Cover Letters • Jobs and Internships • Mock Interviews • Graduate School Planning

Formats: • Appointments (In-person, online, and phone) • Workshops • Networking Events

Student Professional and Leadership Competencies

University of Memphis students become Tiger Talent ready by developing:

TigerLink Powered By Handshake

University of Memphis students become Tiger Talent ready by developing:

memphis.edu/tigerlink

Past Events

Past Events

Let’s Collaborate

• Upcoming Events: • Counselors in Living Color February 19, 2020 • Pathways to Professions March 25, 2020 • Spring Career Fair April 9, 2020 • Corps Service Panel TBA • Designing Your Life 3- Part Series

• Partnerships: • 5-15 minutes in class • Extra Credit for events • Partnership on special workshops (I.E. Professional Development Series) • Partnership- Bring Class to events and workshops; add to syllabus; offer extra credit

• Required sessions/ Extra Credit: Mock Interviews, Resumes, etc. • What’s Next?: Contact: prkins10@memphis.edu or (901)678-4119

mailto:prkins10@memphis.edu

Q & A

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