unleashing the power of the pricebook in successware ® 21

Unleashing the Power of the PriceBook in SuccessWare®21

What is the PriceBook

• The PriceBook in SuccessWare21 is your “Master Item List”

• It is a list of EVERYTHING that your company buys and sells

• Each of the items that your buy and sell are associated with a General Ledger Account

Where are PriceBook Items Used?

• AR Invoices- Both for Sales and Costing• AP Invoices• Purchase Orders• Inventory Transaction• Reporting

Why Use the PriceBook

• Decreases the opportunity for error during line item entry into invoices, purchase orders and during inventory control

• Simplifies the accounting process by eliminating General Ledger decisions at the time of entry

• Allows the ability to establish flat-rate pricing through the creation of tasks

• Allows for the analysis of sales and expenses by item number.

Structure of the PriceBook

• Parts• Labor • Miscellaneous • Tasks • Overhead

PriceBook Items are Linked to the GL

• Sale Types- Attached to items that can be included on an AR Invoice

• Expense Types- Attached to items that can be included on AP Invoices and Inventory Transactions

Part Items

Importing Parts

• Allows you to add parts in bulk• Parts can be associated with vendors including

vendor part number• Vendor specific part number appear on Purchase

Orders• Part items can have their cost value updated based

upon an import• Vendor Part Information allows for auto-creation of

Purchase Orders using the Purchasing Wizard

Importing Vendor Parts

Purchasing and AP

AP Item Distribution Report

Straight Forward Pricing & Other Tasks

Benefits of Adding Detail to Tasks

• Task Price will calculate based upon materials used.

• Automatic appearance of Job Cost Detail• Task Duration used as “Billable Hours” in Billable

Hour Efficiency calculation• Automatic creation of POs and Requisitions from

Sales Quotes and through the Purchasing Wizard• Job Breakdown Report

Task Invoicing

The Purchasing Wizard

• Allows you to automatically create purchase orders– For materials required to complete a task– To restock a warehouse based on usage or min/max vs.

current on-hand quantity• Requires parts to have vendors associated with

them

The Purchasing Wizard

Miscellaneous Items

• Represent non-part items that you may want to include on a AR or AP invoice

• Can include third party items you buy/sell such as warranties

• Can be used to represent discounts you wish to route to a specific GL Account

Missed Promise Guarantee

Overhead Items

• Overhead items are items that appear on AP Invoices generally to represent Operational Expenses

• The more specifically created, the more detailed they can be reported upon

Overhead Items

Overhead Item on an AP Invoice

AP Item Distribution Report

Customer Focused Marketing with SuccessWare®21

unleashing the power of the pricebook in successware ® 21

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