uniweb: tools to improve ccv management€¦ · uniweb’s academic workflow system • an...

Andrea Mimee and Agnes WongGrants Officers

Office of Sponsored Research

January 2017

UNIWeb: Tools to improve CCV management

McGill UNIWeb

• A research productivity software available to the McGill community developed by a private company.

• Two main features1. Local academic network

• Greater visibility for McGill researchers internally and externally– Currently 880+ McGill users (mainly Professors)

• Can help to identify new collaborators based on identified research interests.

2. Academic workflow system

https://uniweb.mcgill.ca/

Presenter

Presentation Notes

Uniweb video: https://www.youtube.com/watch?v=kUseB2IylFA UNIweb is an external service of which McGill is a member, and this system is a platform that was created for researchers to facilitate the completion of the CCV. 541 Professors (roughly one third of all McGill faculty), but also Research Assistants, Doctoral Students, Postdocs, Librarians, Lecturers… To sign up, use forgot password button.� What are the advantages of using UNIWeb? The interface is intuitive; it’s a quick and easy way to keep your CV up to date, and to transfer data to and from the CCV. You can easily select the CV fields required by funding agencies, using the funding templates in the CV section of UNIWeb. You can find and view connections with other researchers who share your research interests. There is a public profile section where you can include selected publications, while the CV data and other publication information remains private. Greater visibility for McGill researchers internally Identify research connections between existing researchers Identify emerging research clusters Support interdisciplinary research within the University Good networking tool for researchers! It can also be used as a tool to identify potential research connections and partners based on research interests and areas. Greater visibility for McGill researchers externally Recruit and best-place prospective graduate students through researcher profiles and keywords Promote research at McGill and facilitate interdisciplinary collaborations

UNIWeb’s Academic Workflow System

• An intuitive CCV manager - user interface on CCV website is NOT user-friendly!

• Numerous advantagesa. Improved interface: access full CCV on one scrollable & searchable pageb. Seamless: import/export data directly between CCV and UNIWebc. Targeted: CV templates for specific funding agency competitionsd. Integrated: publication lists can be easily imported and modified based

on Agency requirements (such as identifying HQP with *)e. Accessible: account delegation to those who can assist with populating

your CCV (limited to those with McGill email accounts)

Altogether - significant time-savings for researchers who must submit the CCV as part of grant applications

Presenter

Presentation Notes

Uniweb video: https://www.youtube.com/watch?v=kUseB2IylFA UNIweb is an external service of which McGill is a member, and this system is a platform that was created for researchers to facilitate the completion of the CCV. 541 Professors (roughly one third of all McGill faculty), but also Research Assistants, Doctoral Students, Postdocs, Librarians, Lecturers… To sign up, use forgot password button.� What are the advantages of using UNIWeb? The interface is intuitive; it’s a quick and easy way to keep your CV up to date, and to transfer data to and from the CCV. You can easily select the CV fields required by funding agencies, using the funding templates in the CV section of UNIWeb. You can find and view connections with other researchers who share your research interests. There is a public profile section where you can include selected publications, while the CV data and other publication information remains private. Greater visibility for McGill researchers internally Identify research connections between existing researchers Identify emerging research clusters Support interdisciplinary research within the University Good networking tool for researchers! It can also be used as a tool to identify potential research connections and partners based on research interests and areas. Greater visibility for McGill researchers externally Recruit and best-place prospective graduate students through researcher profiles and keywords Promote research at McGill and facilitate interdisciplinary collaborations

Importing your existing CCV into UNIWeb

Save *.XML file on desktop

Ability to see the entire CCV in one scrollable page, easier to navigate among sections and to find sections of interest

Managing your publication list in UNIWeb

UNIWeb publication list tools

• Several UNIWeb automated tools – import publications, identify duplicates, delete selected articles

• Importable formats:• Google Scholar – BibTex• CiteULike - BibTex• Scopus - BibTex• Web of Science - BibTex• End Note - BibTex• PubMed – XML

• For NSERC researchers: HQP should always be identified with an asterisk (*) either manually or by find/replace in a text editor

Export your publication list from research database of your choice

Choose BibTeX format and save on computer

NSERC researchers: Identifying HQP with * • Open your BibTex file using your favorite text editor

(Notepad ++ is used in this example)

Identifying HQP with *

Find and replace HQP last names, save file and import publication list as usual

You can also import your publications list via PubMed.1. Generate PMID List

2. Copy PMIDs

3. Paste PMIDs.

Applying “Submit” checkmarks

“Submit” checkmark function

For sections that are time constrained according to call requirements, you can have UNIWeb apply checks starting from a particular date.

For NSERC researchers• May list contributions from the last 6 years only (starting from the first

month of the first allowable year)

For CIHR researchers • Time limitations on the contributions that can be listed vary from call to

call, making this function very valuable!

Exporting UNIWeb CV to CCV website

1) Save *.XML file on computer

2) Open CCV website and log in

Select the *.XML file and check “I’m not a robot”Follow instructions and then click Parse

Valuable & noteworthy:

You do not have to import all sections if only a few sections

were updated

It is not a perfect tool since different agencies may have different requirements

What to do with X’s

1. Manually correct with CCV website if there are not many entries mark with an “X”

2. Make use of UNIWeb!• Use “Apply “submit” check marks” tool• Select the agency specific CV template in UNIWeb – errors will be

identified in UNIWeb and can be corrected there • Delegate to assistant

Adding delegates

Delegate must have a McGill UNIWeb account before you may add them

Coming soon in 2017: researchers from other UNIWeb member institutions (such as University of Ottawa, University of Laval, Queen’s Medicine and Health Science, OCAD, etc.) can be added as account delegates

Delegate now has full access to your CV until you remove their access

Integration with CCV templates

Different templates available

Can export CV information in UNIWeb into different CV layouts, and format to agency or funding specific CCV templates.

UNIWeb will identify any errors if a specific template is selected. These errors can subsequently be corrected directly in UNIWeb.

CIHR Foundation Registration ASRP NSERC CGS-Masters

CIHR IAB CDA NSERC Researcher

CIHR Knowledge User FRQS FRQNT

CIHR Project Biosketch Compute Canada

CIHR Registration CFI

CIHR Foundation CV

CIHR Project Co-App

Managing your CV in UNIWeb –best practices

Best practices

• Be consistent on where the master CV information is updated to avoid redundancy and confusion.

• Update regularly – take advantage of the delegate function.• UNIWeb is not perfect, you must always verify the imported

UNIWeb CV is correct in the CCV website before attaching to the application.

• And as always – start early!

uniweb: tools to improve ccv management€¦ · uniweb’s academic workflow system • an...

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