University of North Florida Student SenateSenate Meeting Agenda – July 1st 2013 – 6:30 PM – Senate Chambers

I. Call to OrderMeeting is called to order at 6:36 pm.

II. Pledge of Allegiance – Senator Collin Waychoff

III. Invocation – Vice President, William Namen

IV. Roll Call – Senate President Pro-Tempore Kaitlin Ramirez – sgaspt@unf.eduQuorum is established with 15 voting members

V. Approval of MinutesMotion from Sen. Reich to table the minutes. Second. No objections. Moved

VI. Approval of AgendaMotion from Sen. Morrison to approve the agenda. Second. No objections. Moved.

VII. Recognition of Students Seeking Appointment

Timothy Clarke, freshman, computer science major.Kyle Henry, freshman, political science major, seeking general seat.

VIII. Student RemarksNone.

IX. Guest SpeakersNone.

X. Judicial Branch Reporta. Chief Justice – Alex Goetz (sgajc@unf.edu) (5-minutes)

Tonight for my report pretty simply we have five people on the branch right now. We have two for appointments tonight. They are very good candidates. They met me and Billy, as well as my associate chief justice Bennett Smith. I ask you that you appoint them this evening.

XIV. Executive Agency Reports: (3-minutes each)a. Osprey Productions – Director John Chwalisz - opdir@unf.edu

Good evening senators. This past week as you all probably had classes was the start of summer B. We hosted four events which we had great turnouts from not only returning students but also from our brand new freshman. I just wanted to talk about some of the upcoming events that we’ll be having. We are showing Jaws on July 3rd, which is this Wednesday at 8:00 pm. We’re having it in kind of celebration of July 4th. If you haven’t seen the movie it takes place on 4th of July weekend. So I know you’ll all be going to the beach right after that. We also have our trivia in the Boathouse on July 9th at noon and yes Alex we did that just for you, as a special request. And last but not least we are proud to announce we had a lot of SG members at orientation this past week. Mainly it was from the executive branch but please if you want to get involved and meet some of our freshman come by my office. I’m in room 3102, I’m pretty much always there as I have no life.

b. Club Alliance – Director Brett Weismann - sgacluba@unf.edu A couple things we’re doing. We’re doing registration right now, if you’re in a club you know that process is going on right now. We’ve got about three-quarters of the clubs re-registered by July 1, so we’re excited about that. We began planning for Week of Welcome and Club Fest still. Anything that we did last year, we had two recruiting events, this year we’re actually expanding to 16 more, so we have 19 recruiting events as opposed to 2 year last, so we have 17 more. I’m great at math apparently. But other than that nothing.

XI. Executive Branch Reportsa. Attorney General – Paige Lehman, sgaag@unf.edu (3-minutes)

None.b. Treasurer – Joe Turner, sgasbt@unf.edu (3-minutes)

Thank you, Senate President. Happy new fiscal year everyone. Currently I’m just reviewing the end of the fiscal year reports for all our indexes from last year. Tonight as you all know we have a Title XIII bill coming up and we’re going to be handling the free printing special request. Stay tuned for those. I’ll be here to answer any questions on either of those you might have.

c. Vice President – William Namen, sgavpres@unf.edu (3 minutes) I’m just going to take this time to endorse the free printing special request as I do not have much to report for you guys. This is something as treasurer I worked on heavily last year. It did see some success and I think with the orientation of the new program that Treasurer Joseph Turner has done in the past couple of weeks I think he has finally found the right flooring in that trying to get free printing done the right way for the students and the most cost effective way. I really do insist you guys do approve on this.

d. President – Carlo Fassi, sgapres@unf.edu (5-minutes)Good evening everyone. Few things to talk about. First, the first Board of Governors meeting occurred two weeks ago in Tampa where each of the individual universities presented their strategic work plans in which they laid out what their universities will be seeking financially and professionally between now and 2025, so we’re saying about 15 years. Fees were proposed on behalf of quite a few of the schools. 8 of the 11 institutions requested increases in their CITF fee, 2 universities requested new green fees and 4 universities requested orientation fee increases, pass the statute 45 $30 limit. I spent a majority of my time reviewing all the works plans, reviewing the fee increases, and whatever policies were being proposed to the BOG. None of those fee increases or fee proposals passed. Governor Scott has taken somewhat of an oppressive ending stance on increasing the financial commitment for students at public universities, specifically those within the SUS and he urged all the members on the Board of Governors to shoot down these fees, at which point, the orientation fees were pulled from the agenda by FSU, FAMU, and UWF. For the other schools on there the green fees died with only 1 vote in favor and all the CITF fees died with only 2 votes in favor. It’s a 17 member board along with myself and one of the other BOG members were the only yes votes for the CITF fees and one of the other BOG member was the only yes vote for the FAMU and FSU green fees. The FSA, Florida Student Association is hosting it’s planning conference. It’s annual planning conference will be here, held at UNF on July 27th. That’s a Saturday, and I will be inviting all the Senators to come to our actually board meeting that will occur around roughly 3:00 pm on Saturday the 27th. I’ll be sending all of you an invitation thought as it gets closer as we haven’t confirmed the agenda just yet. We will have all the other SG presidents here; we’ve invited the Governor, the speaker and the Senate President from

Tallahassee to come speak and they will be our keynote speakers. We are meeting with the Vice Presidents of Governmental Affairs so all the University Presidents’ have a VP, a lobbyist essentially who works for them and represents them in Tallahassee. I’ll be meeting with all of their president’s lobbyists to discuss what the top legislative priorities will be for the 2014 legislative session. Hopefully, if the other SG Presidents are willing to we will mirror our legislative agenda with that of the University Presidents so that we are one unit going in to the session next year. This worked really well last year with Aim Higher and we’d only like to continue that. Besides that we are working internally on the Your Voice, Your Choice Student Government Convention, in which a majority of you will be a part of. We’ll have student voting, essentially prioritizing what the initiatives are that the executive branch and legislative branch will be working on this year. Vice President Namen and the offense committee within Exec will have a proposed initiatives list by the end of this month and we’ll have a ballot set up for the actual day of the convention which is the first Thursday of the Fall semester, during Week of Welcome, and at the same time as the Jaguar ticket sales. So a lot of those initiatives will involve or somewhat require senate support, so please when those initiatives are released and going to be placed on the ballot we’d like to get as much of your input as possible. We’d also like to have all the senators out on the day of the convention but again we’ll get all of this information to you as it gets closer.

XII. Legislative Cabinet Reportsa. Constitution and Statutes Committee – Chairwoman Kaitlin Ramirez

(sgacsc@unf.edu)I had 2 bills on tentative as you saw on the email about a second ago that were moved because they will be going back to Senate. If you are interested in Title X or the Graduate Seat Consttution Referndum, please come see me. I expect to see all my members, I’d love to see any of you senotars that are not members to join. Title X was brought back to the committee because there are even more pages that we want to see in there and for the CR there were quite a few contradictions in article II that need to be revised and that’s why it’s going back to the table.

b. Budget and Allocations Committee – Chairman Fransua Estrada (sgabac@unf.edu)In our last committee we had four requests come up and one Title XIII revision. The four requests were a sign club, dance marathon, free printing, and executive branch wage increasing. Three of those passed, free printing is coming up in front of you guys tonight as Joe Turner said. Dance Marathon and Sign also passed as well. Something new in the committee that’s not going to be in Title XIII is like an After Action Report, is having all the travel people that receive travel request funds come back to B&A to give a basic synopsis of what their experience was like and this is basically a way for the committee to see where the funds are going to so they can actually see the difference that their making in the students themselves. I’m hoping to make it successful and tie it into Title XIII and like Joe said, Title XIII revisions are coming up tonight. That’s it.

c. Elections and Appointments Committee – Chairwoman Emily Antworth (sgaesac@unf.edu) We have one appointment coming up tonight so please be ready to question her. She has a lot of experience and I want to see you guys ask questions, talk with her, interact with her. My committee did a really good job this past one, asking her questions about everything so please keep that up. Other than that ITS is working

on our voting system right now. So that’s really exciting. That’s it.

d. Student Advocacy Committee – Chairman Aaron Anderson (sgasac@unf.edu)So we had a vote in our committee about Osprey Voice and we’d like to see as per Senate President’s idea have an online component of Osprey Voice. We had a vote that approved that in our committee. Another thing that we’ve done in our committee is that we’ve gotten some signs that will advertise the senate and committee meetings around campus. We’re still in the process of getting those all taken care of. But you’ll see those around campus that our committee has paid for. That’s it.

e. University Affairs Committee – Chairman Justin Turner (sgauac@unf.edu)It’s good to be back the university-wide committee assignments are almost done there are a few more that need assignments so Brady will be bringing that up. If you’re interested, it’s a really good experience to be sitting on these committees. It allows you to know what’s really going on in the university. So once those are finalized everyone will be emailed what their assignments are. Besides that, nothing else.

f. Senate President Christopher Brady (sgasp@unf.edu)Thank you for coming to our meetings tonight. All the students that are here coming in for an appointment or just here we appreciate you coming out. Also a big shout out to my entire cabinet you guys have made my job extremely easy all summer. For those of you who don’t know this they’re doing a fantatic job. They’re all working very very hard this summer and I couldn’tbe any more proud than the five of you this summer and I hope you guys keep it up the rest of the year. Moving on from there. There are two openings on the university-wide committees that President Fassi has asked me to have you all fill. Thoe are the bookstore advisory board and the food service advisory board. If you are interested in either one of those please come talk to me after this meeting a soon as possible. I really hope it’s something you guys are interested in. As Aaron talked about we are looking into changing Osprey Voice, his committee voted on it and hopefully by the end of the summer we’ll have a formalized plan, as well as we had a TNT bill coming up tonight but our Attorney General has some changes she wants to recommend so we’re holding that bill off until the next senate meeting. Look forward to that, there will be some changes that we haven’t had in the past, in terms of outreach issues in senate. That is all I have to report.

XIII. Judicial Appointmentsa. Benjamin Jager

William Namen, Vice President – Good evening everyone this is Ben Jager. A little bit about himself, he’s a pre-Law student here, he’s trying to go to law school. This is something he’s always had his eyes set on. After interviewing him through the interview process I really enjoyed talking to him. He seems to have a lot of passion for this position and its something that I found that a lot of senators when you guys went up for appointment had as well. And I fully support Mr. Jager and he truly embodies everything that Mr. Fassi and Mr. Goetz want in an associate justice.

Ben Jager – as Mr. Namen said my name is Ben Jager. I’m currently a junior year and currently majoring in economics and planning a minor in community leadership. I also plan on pursuing an additional degree in marketing. I’m

currently the president of the UNF chapter of Phi Alpha Delta. It’s an international law fraternity. I also served as the founding treasurer of the chapter as well as the vice president and president of the Pre-Law Student Society. As he pointed out I am very interested in going into law so this meshes with my career aspirations. I’m very interested in the judicial process. I have a firm stance when it comes to commitment. I guess you could say I have a commitment to commitment; I don’t believing in committing to something unless you are fully able to commit to it, and this is something to which I am full willing and able to commit.

Sen. Anderson – why would you like to be a member of the judicial cabinet?Ben Jager – I’m very interested in going in to law and it’s something I feel extremely passionate about. I’m very interested in the judicial process.

Sen. Estrada – I’m sorry I may have missed it, what year are you?Ben Jager – I’m a junior.

Motion from Sen. Turner to approve Ben Jager for justice. Second. No objections. No discussion. Electronic vote. Passes 15-0-0.

b. Gerald Lozano

William Namen, Vice President – This is Mr. Lozano. Also when he came to his interview he showed a lot of passion. What really kind of jumped out at me when I was talking to him was how much he wanted to hear the student complaints and judicate and that was really his passionate obsession and want to help students with their problems. That’s what really made me so comfortable in selecting him and appointing him as a justice so I’ll let him talk more about himself.

Gerald Lozano – Good afternoon I’m Gerald Lozano, I’m a junior at UNF, I am focusing in law studies, my majors are English and philosophy, minoring in real estate, which is still being discussed. I’m also a voluntary, active licensed realtor within northeast Florida. My whole passion has been law since I was young, watching court cases as a kid. I love understanding what law is, I’ve memorized every housing law in northeast Florida. I also passed my examination course in less than 2 months. I’m just passionate; I’m very obligated to what I’m doing. I have never backed down from a challenge and I’d really like to give this justice thing a shot.

Sen. Turner – What makes you feel as though you are a really excellent choice for justice?Gerald Lozano – I’ve been known to be unbiased in many positions especially when I was the VP of loss prevention or risk management for some people in my freshman year as soon as I became initiated into my fraternity. I held that position for a full year and during that time I learned you had to be non-biased in many positions and learn to hear both sides of the story.

Motion from Sen. Turner to confirm Gerald Lozano as justice. Second. No objections. Discussion.Sen. Turner – I’ve had the pleasure of working alongside Gerard in a class, and he has a really great work ethic. He really makes sure everything gets done, he really knows what he’s doing, and really makes sure he knows all the rules set forth to him. I really think he’s an excellent position; I really endorse him. Electronic vote. Passes 15-0-0.

XV. Senate Appointmenta. Alexandria Brown

Emily Antworth, Elections & Appointment Chairwoman – This is Alex, she’s coming up for a general senate seat. She passed unanimously through my committee. She answered every question they threw at her. She seems really well-rounded, she has a lot of experience and I want you guys to give her your attention and ask her questions.

Alexandria Brown – My name is Alexandria Brown, I’m a senior. I’m studying political science, minoring in sociology and I am part of the Pre-Law program.

Sen. Turner – what inspired you to come out here for an appointment?

Alexandria Brown – I really want to get involved in Student Government, it’s always been something I’ve been interested in but I never knew how to get involved, until I was in a class in summer A and I had three committee chairs in my class and they really encouragement to come out, and get leadership experience and be a part of UNF.

Sen. Abreu – Why wait until your senior year?

Alexandria Brown – I transferred in last suer so I started as a junior here at UNF. I waited until my senior year because I honestly did not know how to get involved in student government. I didn’t know what the process was like I didn’t really know anyone who was in student government. Then magically I had three senators in my class and Kaitlin came up and talked to my class and she really encourage everyone to get involved.

Sen. Wisz – What qualities or past experiences do you have that would make you a good senator?

Alexandria Brown – I have leadership experience at Florida State College of Jacksonville. I was the founding member of the Future Educators Club at Kent campus. I also work as a bookkeeper at an accounting firm currently and I have two employees that I oversee and delegate work to. So I have leadership experience. I also am Pre-Law so I know a lot of how government works and I’m really interested in how student government works and learning how they’re alike and different.

Motion from Sen. Turner to confirm Alexandria Brown for Senate. Second. No objections. Discussion.

Sen. Anderson – I was one of the people that was in class with Alexandria and she seemed to really get into the class, which was Mock Trial, and get up and presented herself well, and seemed to really be interested in law. I think she’ll make a great legislature. Electronic vote. Passes 15-0-0.

All confirmed appointees are sworn in.

XVI. Fiscal Requestsa. SB-13SA-2699: Executive Branch Free Printing – Sen. Mitchell Moore

Sen. Moore – This is a bill that attempts to continue & amend on the free printing bill from last year, and I’ll let President Fassi talk about it.

Carlo Fassi, President – So last year quite a few of us in this room ran on providing the students with free prints, like University of Central Florida and Florida State University have done and we had done I believe back in 2007. What we did in last year’s administration was we allocated a set amount, 7 cents I believe, 7 or 9 cents, as it was per print and we multiplied that out by the amount of students we have enrolled in the university times 25. We found it was a nice round number that would provide students who have however many so papers they needed to write to be printed immediately from the library. This could be accessed to any of the Ricoh printing stations on campus, they’re the larger printers with the scanners and the copy machine in there. So potentially you get to your computer you say you want to print something out, you swipe your OspreyCard and it charges the account that Student Government has created within your Osprey1Card, it’s been pre-approved for $2.25. and that is multiplied out to equal 25 free black-and-white prints and I believe it’s 17 or 11 colored prints. The one issue we had with this last year, aside probably from marketing the actual initiative, was the fact that we had set aside a certain amount of money that couldn’t be sent unless it was actually spent on free prints. And we had a lot of money that went unused. So I charged our treasurer to do this year, was to find a program or to come up with a program that saved as many of the cost as possible, while still providing that same service to all students. So at this point I’ll turn it over to Joe.

Joe Turner, Treasurer – good evening everyone. I’m not sure if you can see the same detailed information that the Budget and Allocation Committee had, so for that purpose I put it up on the board for you. This is kind of my analysis of last year’s program,, and proposal for this year’s program. I just want to start out by talking about the numbers up on top; they are the analysis of tlast year. You’ll see what we budgeted for and then you’ll see the expended and then you’ll see what we had at the end of the fiscal year and the percentage of the total allocation that we had actually spent. So if you go down to the bottom where the total is, we spent less than one-third of the money that we allocated for this program last year. Thus tying up over $60,000 of student fees that could have gone to better serve them in a different way. So what I did this year, was I looked at the last time student government had done this initiative which was in 2007-2008 I believe, and I looked at the numbers expended there and saw there was a big difference between the numbers spent there a couple year ago and the numbers spent this past year, and there was not. So what I did based off that, and coming down to the proposal part now, you’ll see for Summer ’13 I am proposing that 3,000 amount, and how I got that number it doesn’t actually add up to the 9 cents a print, because what I did was I took the amount that we actually spent last summer and I said alright more people know about the program now, but based on history and what we did last year there’s not going to be a drastic amount of people more, increased, who are going to use this service. So just to be on the safe side I projected a 30% increase and we’ll budget for that. So, just because we’re not funding the total liability doesn’t mean we’re decreasing the service that we’re giving to the students at all. What we’re doing on our end, and we’re still completely reliable for the same amount we were last year, what we’re doing is we’re going to be smarter with the money that we put aside using statistics, saying we’re going to be funding this amount knowing that this will be the total amount we would have to pay if it’s fully utilized but we know it’s not going to be utilized. So I did a 30% increase for summer, and then I took the actual amount spend in the previous fall and spring semesters and projected a 15% increase in the program and that comes out to that

number and you’ll see there the percentage of the prior years. What we allocated for spring last year, or for fall last year, sorry, we’re only allocating 42% of that amount that we allocated last year. So you’ll see the total amount we’re allocating is 37% of what we allocated last year and then I want to build in a safety net just in case I’m horrible at doing these projections and history’s wrong and something drastically changes here, so I added $7,000 in there. That money will allow us to cover any debts for months of that if it drastically changes and realize that instead of the 16,000 that we’re proposing that we’re going to spend to cover. Let’s say it goes over and we have to cover the full 24, or separate, amount. Then we have that funding and then we can go back in and say well we’re going to need another $7,000 for that semester, we’re going to need some more money for the next semester, but I don’t expect us to have to do that, but I’m adding that in there just in case so we don’t go into scramble mode when the invoice comes in. and I also built in the final thing, and what I did was built in advertising money just to make sure that at every printing station there is a sign that says student government is doing this and this is how you use it, and if you have any questions about it this is who you contact. The goal of the advertising really isn’t to get many more people to use the program it’s just to get the people to use the program to understand where the money comes from, if they have any question, problems, concerns, they know who to contact. I would venture to believe that the vast majority of people who use the current initiative really don’t realize they’re using it and the reason that is is because we add $2.25 to each student’s card, when they can add their own money. So say you put $50 at the beginning of the semester on it, do you really know if you spent $52.25 or the $50 when you run out, you don’t really know.

Carlo Fassi, President – Just to wrap everything up, I would urge that you recognize that we’ve taken the sets here to cut costs where necessary. Joe and I don’t necessary feel that allocating 60 grand when only 20 of it is being spent, is a too appropriate with student fees. We’ve built in a contingency clause, a contingency line, so that if we do have an anomaly break out, we’ll have the funds there just in case that those are necessary. Currently as of today, the executive programming line is paying for free printing so this will be securing the funds so that we have the money to continue this program. I also urge that we pass this tonight. And I say that because we have roughly 4,000 students on campus right now who are at their FTE or are on campus for summer B classes and there are only a fine amount of program and amounts that SG fund; this is one that really hits home to students, it’s essentially putting their money back into their pockets. And to not pass this tonight would be a disservice to them especially considering that this is something that we’ve run on for multiple years now.

Sen. Wisz – Does there have to be money on your OzzieCard in order for this to work?

Carlo Fassi, President – No. whenever you print anything on campus it automatically goes from your SG card, your SG account, before it bills any of the $50 on your OzzieBux. And that money can’t be spent unless it’s at a Ricoh printing station, so you can’t go to Chartwells or any of the Chartwells vendors on campus and spend it on you know, beer and whatnot.

Sen. Turner – Now for what you are adding on to what was previously spent you said it was a 30% over what was for summer and 15% for both the fall and spring?

Carlo Fassi, President – Yes.

Joe Turner, Treasurer – I’m not sure if you can read it but it’s down at the bottom.

Sen. Morrison – It seems that such a small percentage was used last time, why not actually take some of that out and put it more towards advertising to, you said that advertising was to let people know, those who are using it, to let them know what it’s using; why not try to take some of that money or contingency to advertising and let people know that it’s there who aren’t using it at all?

Joe Turner, Treasurer – I agree. In the advertising I kind of misspoke when I said it’s just to inform people about the program. Of course, as in any advertising it gets the word out, more people are going to use it, more people are going to see it. But at the same time it’s a double edged sword because even if we advertise all the way, I’ve spoken to the person in auxiliary services who has handled the printing program for years; he said last time we did this, the numbers were about the same. So I don’t think that if we spend $5,000 on advertising we’re going to change the historical mark, the historical percentage of the students who print on campus who would use this service. So it’s kind of there for information and of course it will introduce new people to the program, just with more advertising.

Carlo Fassi, President – The executive branch has spent it’s own, we’ve spent our own executive programming line on advertising this for the free printing program before, and if for any reason the numbers, they update us every week on how many students are actually using the program, if for any reason they are unprecedently low, we’ll spend the money on advertising that we haven’t already spent from this request so we an assure that students know about it.

Sen. Turner – You said that the advertising doesn’t make any difference, so why put the money there if it’s not going to be making any difference, speaking statistically.

Joe Turner, Treasurer – Well it’s to let the people know who aren’t using the program know that student government is paying for it. As opposed to folks using it and for some reason maybe they didn’t remember putting money on their card, they were able to print. If we’re going to spend what the Allocation Committee came out with, we’re going to be spending $41,000 on an initiative; we want to know that people know. We put ‘Funded by Student Government’ on everything else, do we put it on this the only way we really can.

Sen. Farrell – If it happens like last year, we had less printing so we had more money that was saved up, if that happens again is there any way we can tell students, look, send them a mass email to everyone that instead of 25 we’re increasing the number of prints to, say, 40. So they got more printing and people are aware that we have free printing and there’s more printing so we can’t waste that money, instead we can use it up?

Joe Turner, Treasurer – Yes we could. But the way the program is set up currently, we had it through auxiliary services and we had a contract more or less signing with them saying this is the program. Could this semester we go in and say we’d like to amend this and we’re giving the students 40 prints, absolutely we could. But I don’t foresee that happening, but for when we receive these weekly updates and we realize we’re tracking really low, then yes. Because we want to spend this money; this money that is set aside now and we want to get this service out as soon as possible.

Motion from Sen. Waychoff to approve SB-13SA-2699. Second. No objections.

Discussion

Sen. Waychoff – I, like most students, have been in the library many a time before this program started and where we have experienced running late for class, have to print something off and simply don’t put money on your Osprey1Card, this alleviates a huge headache for students and this plan of how they cut the amount allocated really shows fiscal responsibility in student government, so I 100% support this bill.

Sen. Morrison – It’s a great bill they obviously know what they’re doing with this but also not only with this advertising but being in the library as senators we can also let people outside of the academics know we’re paying for it. It’s good to let people know, you see any of your friends in the library just let them know, small things like that.

Carlo Fassi, President – I just wanted to comment on Sen. Farrell’s point. I think that’s something that actually we should be looking into if we don’t spend the amount of money that’s been projected, that down the year we add more to the individual accounts, just logistically, I don’t know if that’s possible, but I’ll have Joe and I talk to Tully to see if that is. And if so, at some point mid-Fall semester we’ll reallocate if possible how much each student has so they can print more.

Sen. Farrell – if those, just as an idea, if that works great and I think it will do us a double favor so not only does it help out students but also let’s them all know hey if you’ve been using it we have this service for you and not only is it free but now we’re putting down more prints.

Sen. Reich – I have the privilege of asking and having an answer to Carlo during the committee meeting when this was discussed. I suggested that instead of taking this money from students and using it on something else, why don’t we just advocate to lower the student fees. And Carlo said, and I agree with him, it’s really hard to lower fees that are already in place, it’s really easy to take those fees and put them back in students’ pockets. So I applaud you, Mr. President, for advocating on this behalf and this is a great way to just take that money that is already being collected from students anyway and giving it back as something that they can use.

Electronic vote. Passes 16-0-0.

XVII. New Businessa. Legislation considered for 1st Readingb. Senate and Joint Resolutions on 1st Readingc. Legislation considered for 2nd Reading

i. SB-13SA-2691: Title VIII 2013 Summer A revision – Sen. Fransua Estrada

Sen. Estrada – So I’m just going to go through all the changes that we have, you guys can follow along and if you have any questions just hold it until the end. We’ll just go through it like that since it’s faster and quicker. Starting off at 800.1, where should I begin? Most of the changes that you’ll see are just basically friendly word-adding, some small lettering and definitions to these words. Number 801.2 we’re specifying the word money, we’re not using the word money we’re saying revenue instead and adding expenses to the next page just to cover more time. 801.4 provisionary language of club alliance handbook, that’s already implemented right now we’ve just added it to the constitutions so it’s more formal. 801.5 that’s a new definition we came up

with just to clarify the term like spring break or winter break or something like that whenever we’re not in session or whenever we don’t have any business per se, just to make sure that’s on there. 801.13 provisionary language. 801.15 it may seem like a big change but right now the cash flow reserve is the $300,000 is what we use right now, so we’re just making it legal; for the past few years we’ve been using the $300,000 so it’s already implemented we’re just making it into our constitution. 802.5 number 15 the travel reimbursements, trips, currently renting the car, you get paid for the car and for mileage, we’re just trying to print that out. If you have any questions later on we can go through that. 810.1 just adding the number 5 there. 810.3 that is just clarification and taking out unnecessary words. 811.8 adding another duty to the SG treasurer as a job title. 811.11 strike that against the senate president does that currently. 811.13 that’s just something we added so we could have a more bigger transparency from the B&A chair to the senate. 812.11 changing from 1 to 2 business days so it’s easier for people to not be on a time constraint. SG Treasurer and B&A Committee already does that so we’re just clarifying that as well. 814.6 the removing of operations of the previous title of that position so we’re just clarifying. 814.8, same thing, and just including all budget issues to be more specific. 816.6 adding SG Director, taking off Operations and adding that position access to all accounts not just centralized. 816.7 is the same thing as well, SG Director and cutting out of Operations. 816.8 SG Treasurer and setting all that out and not trying to leave anything out set by the SG Treasurer, 823.2 again just minor details, adding the budget, and taking out the budget process just because we already have that. And no faculty and staff so it remains just within the students. We already have the director and the business manager looking over it as well. I think two-thirds on 830.2 just clarification as well. 830.3 subject to a two-thirds vote within the senate. 830.6 moving the amenities to have general reserve. 830.9 all decentralized must obtain prior written approval from the SG Business Manager and the SG Business Manager must put in writing to the Treasurer and B&A Chair of any changes. Again this is for a more student-lead, student-based kind of politics, government. We’re just trying ti implement new system. 831.1 adding in provisionary language. 831.2 just clarifying it could just one, or two, or more than two. 831.3 that’s just wordy, we don’t need that in there. 832.1 again adding of provisionary language. 832.2, same thing. Changing instead of 1 week to say 5 business days just as a more clarification on the business days is what we’re using. 833.10 instead of conference registration having related expenses because they can use it, they could use it for other things before. 834.1 that’s where the budget transfers, that’s one of the biggest one’s we have. But this is giving the required signatures and the request may be presented to any committee, it was before we’re just adding that part from stripping from B and moved to A and another section for B was added, which gave the SG Treasurer approval of the transfers and gave the Business Managers notification of it. If it doesn’t pass it goes into B&A. C, the budget director shall have sole authority to request line of transfer with the category or index. D, decentralized indexes, the only difference here is that the business manager would have approval of these transfers. If it’s denied by the business manager it comes back to the Committee and then Senate. And then C, is the same one as centralized. It used to be 5 business days, this is the whole copy of the constitution; it used to be 5 business days now it’s going to be up to 9 business days, just because of the time difference now that we’re having Senate on Fridays, it’s just going to be a lot easier for those people to get it in on time, or to get ahead of time.

Special request that requires contract services must be done 7 weeks prior to the event; that’s just for the B&A office for processing and procedures. 844.6 was more of a suggestion on my part; I saw that many of the entities that came up must have been presented in front of people for committee members and I don’t see it necessary to bring 20 copies of a 30-page to just for 4 people; we’re changing that to 15, just based on the chair’s jurisdictions. 841.4 is also the travel request procedure; what it is now is an RSO can come up 4 times a year but they are allowed to request up to $2,500 so if an RSO did want to go 5 different conferences per year, they couldn’t because they had the right to those funds, so I recommend we changed that to 5 times so at least one person from the RSO wants to go to 5 different conferences per year we are allowed to do that. 843.3 adding subject to a two-thirds vote. 851.3 all contracts must be submitted 6 weeks prior to the event centered; contracts must be submitted 21 days prior to the event to the B&A office to the procedural process; adding provisionary language for committing and offense to measure.

Sen. Anderson – 811.11, where it strikes the B&A chair shall maintain a bill numbering system, and you said that was where the Senate President does, is that part of the Senate President’s duties written down anywhere?

Chris Brady, Senate President – Yes.

Sen. Anderson – but it’s in your P&P somewhere, yes? So if you could on 816.6, if you could explain the differences between all accounts and centralized accounts.Sen. Estrada – That includes decentralized accounts as well.

Sen. Anderson – What are centralized accounts.

Sen. Estrada – Centralized are SG executive, recreation.

Joe Turner, Treasurer – What centralized accounts are, are in essence all accounts that we fund that are controlled and managed out of our budget office. Whereas decentralized are indexes that we fund that also have their own external budgets.

Sen. Morrison – 801.15, the cash flow reserve definition, I know you said we normally do $300,000, that’s what we’re doing normally but does that $300,000 restrict us in any way; does that mean if we have a certain amount we always have to make sure that $300,000 goes this way?

Joe Turner, Treasurer – I’ll explain that a little bit more than Fransua did, and you may sit down. Every year we pass in our budget along with our budget provisionary language which is a whole, pretty much book, of guidelines and footnotes of how that budget is to be expended. One of the things we put in there and it’s consistently put in there is we have to keep on hand enough cash to cover our first quarter’s liability and while this language says we have to have at least $100,000 what our provisionary language says is we have to have more than that because our first quarter expenditures and liabilities are generally around $300,000. And since that’s been the case for the past couple of years we saw it fit to add that into Title XIII just incase there’s ever a time when someone says they want to use some of this money that’s sitting in our fund balance and is kind of unclear about what’s going on

in the provisionary language.

Sen. Turner – May we better explain 802.5, because some of the wording on it is a little confusing for me personally.

Sen. Estrada – This was suggested by Joe Turner as well.

Joe Turner, Treasurer – this stems from something in state’s statutes that says you’re able to claim 44 and a half cents per mile that you drive, on your personal vehicle for business-related travel, and it says right undernearth that unless there is a more economical policy adopted. So what I did, I don’t really drive a fuel efficient vehicle, I mean I get about 16 miles to the gallon, and I calculated that out that if I took a trip, personally my vehicle is about 22 cents a gallon for cost. So I would be for every mile I drive if I was to take a trip SG-related on my personal vehicle, I would be making 22 and a half cents a mile I drove on the vehicle. So it’s a lot more cost effective to say that no one can drive their personal vehicles if you’re taking a trip, you have to do it on a rental car because it saves us money in the end.

Sen. Turner – So this makes it impossible for people to take their own car, regardless of its fuel efficiency whether it’s more fuel efficient?

Joe Turner, Treasurer – It says if it’s more economical, we’d be able to determine that. And the vicinity part is just saying that if you go on behalf of your committee to Chick-fil-A and pick up a platter of nuggets that you can’t claim that 88 cents for that travel.

Angela Rivera, Business Manager – Just a point of clarification vicinity travel is 50 miles or under but exceptions can be the case.

Sen. Waychoff – In the 800.1, you changed the introduction, there are no other fees that we allocate so I see it’s a pointless addition to this, unless there’s another fee that we allocate; it says A&S portion of tuition and fees, does that mean that there’s another fee?

Mike McGuire, SG Director – the A&S fee is actually not part of tuition it’s actually a separate fee and they lump it at the controller’s office as the accountant to the university as tuition and fees, and we’re just kind of making the language consistent with the university’s.

Sen. Estrada – I would like to motion to amend chapter 816 to include in the SG Treasurer’s job duties to say,Joe Turner, Treasurer – Just a point of reference, Fransua, the next available number would be 816.10Sen. Estrada – That is more for a transparency, to add any transfer that comes before the committee so the committee knows what’s going on, with all the processes.

Motion from Sen. Estrada to add 816.10, the SG Treasurer shall inform the Allocations Committee of all transfers. Second. No objections. No discussion. Electronic vote. Motion from Sen. Waychoff for unanimous consent. Second. No objections. Moved. Motion from Sen. Morrison to approve SB-13SA-2691 as amended. Second.

No objections. No discussion. Electronic vote. Motion from Sen. Turner for unanimous consent. Second. No objections. Moved.

ii. SB-13SA-2693: Title X Revisions Act – Sen. Kaitlin Ramireziii. SB-13SA-2693: Club Funding Revisions Act – Sen. Ramirez

Sen. Ramirez – In your packet you have the club funding revisions act which I will let our club alliance director, Brett Weisman, explain.

Brett Weisman, Club Alliance Director – Has everyone read it so I’m not just talking nonsense? Yes? Great. Relatively easy changes, basically there were a couple of things in there, no less than 8 members. We changed that to a lower amount; we changed that the process a little bit this year, where as last year we had every club come in and do the club funding, this year we’ve given the option of a written request so we’re expecting it to be a lot more written requests. We feel the need to lower the amount of people on the board to kind of streamline the process, make it a little easier. It’s going to be 6 members this time, we’re also adding someone from Club Alliance for the reason of direct contact to the clubs, seeing all issues they’ve had, if they have any questions to answer them as best as they can, so a couple more people that have real direct contact with the clubs. Other than that it’s pretty self explanatory.

Sen. Waychoff – In 1104.7 you took out, it just says ‘and a member appointed by the president’, so does that mean that anyone, any student, you’ve kind of taken a senate, a regular senate member out of the committee, so then it’s just anyone?

Brett Weisman, Club Alliance Director – I’m not 100% sure what you asked but a member appointed by that is completely up to the president at that time.

Advisor Delaney – The SG President only has jurisdiction over the student government so technically he/she wouldn’t really be able to appoint just anyone, unless of course they were running for something, so I think it does imply that they would be a member of student government. I don’t believe it has to be but then again, it really does fall, my understanding is that it would fall mainly on student government. So if he asked someone specifically who was mainly interested.

Sen. Grego – 1104.7, is it supposed to end with ‘and the’?

Senate President Brady – In the past you had about half senate, half club representatives, why has it changed to the B&A Chair sitting on it?

Brett Weisman, Club Alliance Director – The main reason is simply just more people that have a better contact. I put the coordinator in there because everyday their at the front desk listening to all the clubs, listening to allegations; let’s say their doing a special request, they were listening to where they need to go, if they need to go to Fransua, so they really hear how they’re doing things so I really think this is going to be better for discussion and to know what they’re talking about.

Sen. Turner – Just out of curiosity, why change the meetings from biweekly to monthly?

Brett Weisman, Club Alliance Director – For Club Funding or for my regular meetings?

Sen. Turner – It says club funding.

Brett Weisman, Club Alliance Director – Club funding stays the same I think it’s just the meetings of my staff.

Sen. Turner – It just says monthly meetings, is that to mean with your staff?

Brett Weisman, Club Alliance Director – I believe it’s under the section of just my staff.

Motion from Sen. Waychoff to add “Senate” on line 54-55 under 1104.7A. Second. No objections. Discussion.

Sen. Waychoff – personally I don’t like how this pretty much cuts Senate out of this process with only having the B&A Chairman in, so I really want to see another member of Senate in here. It has to be a person in senate appointed by the president, because there is a possibly that someone outside of SG can be appointed to it and we have the full working knowledge of the budget and the budget process and I really just want to assure that is the senate member. Electronic vote. Passes 16-0-0.

Motion from Sen. Morrison to approve SB-13SA-2693 as amended. Second. Objections.

Sen. Anderson – So this might be friendly as well, but if you look on line 67 it has ‘and the’ and then nothing afterwards. Sen. Anderson rescinds objection.

No further objections. No discussion. Electronic vote. Passes 16-0-0.

iv. CR-12S-2583R: The Graduate Student Constituency Act – Sen. Louis Reich d. Senate and Joint Resolutions on 2nd Reading

XVIII. Announcements

Senate President Brady – Just a reminder that in 2 weeks we have committee meetings and in 3 weeks we have our final senate meeting of the summer. The reason is that we’re having senate the week after is because it’s finals week. And with that we go to final roll call. And those who are on university wide committees please come see me after.

XIV. Final Roll Call - Senate President Pro-Tempore Kaitlin Ramirez – sgaspt@unf.edu

Quorum is reestablished with 16 voting members.

XIX. AdjournmentMeeting is adjourned at 7:56 pm.