university of manitoba graduate students' association - 2012 annual general meeting package
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www.umgsa.ca
GSAAnnualGeneralMeetingAgenda
5:00pm,February2,2012
GSALounge(217UniversityCenter)1.Calltoorder
a. Motion:BIRTtheGSAmembershipratifythePresidentoftheAssociationtochairtheGSAAnnualGeneralMeeting
2.Approvalofagenda3.IntroductionofGSAExecutivemembers4.ApprovalofminutesfromJan27th2011GSAAGM5.ApprovaloftheminutesfromtheOctober12,2011SpecialGeneralMeeting6.Executivecommitteeannualreport
a. Motion:BIRTtheGSAmembershipapproveandcontinuetheemploymentofaresearchassistant,(ElizabethGonsalves,MSc.),tocontinueinvestigatingtherelationshipbetweentheCanadianFederationof
StudentsandtheUniversityofManitobaGraduateStudentsAssociation
untilsuchtimethatthemembershipstatusoftheUniversityofManitoba
GraduateStudentsAssociationasamemberoftheCanadianFederation
ofStudentsisvalidatedbythelegalcounseloftheAssociation,the
UniversityofManitoba,andtheCanadianFederationofStudents
b. Motion:BIRTtheGSAmembershipholdintrusttheCFSfeescollecteduntilthemembershipstatusoftheUniversityofManitobaGraduate
StudentsAssociationasamemberoftheCanadianFederationof
StudentsisvalidatedbythelegalcounseloftheAssociation,the
UniversityofManitoba,andtheCanadianFederationofStudentsc. Motion:BIRTtheGSAmembershipapprovearequesttotheBoardof
GovernorstoceasethecollectionofCFSfeesuntilthemembershipstatus
oftheUniversityofManitobaGraduateStudentsAssociationasa
memberoftheCanadianFederationofStudentsisvalidatedbythelegal
counseloftheAssociation,theUniversityofManitoba,andtheCanadian
FederationofStudents
7.ReviewoftheGSA'sBudgeta. Motion:BIRTtheGSAmembershipformallyapprovetherenamingofthe
OfficeEquipmentFundtotheCapitalFund
b. Motion:BIRTtheGSAmembershipformallyapprovetheamaximumof$150,000tobeallocatedfromtheCapitalFundtowardsthecapitalprojectsforrooms221(GSAOffice)and217(GSALounge)University
Centre
c. Motion:BIRTtheGSAmembershipformallyapprovetheamaximumof$15,000tobeallocatedfromtheCapitalFundtowardsthecomputer
networkprojectfortheGSAoffice
8.PresentationoftheGSA's2010Audit
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a. Motion:BIRTtheGSAmembershipapprovetheGSAauditaspresentedfortheperiodendingMarch31,2011
b. Motion:BIRTtheGSAmembershipapproveBDOCanadaLLPastheGSA'sauditorsforthe2011-2012term
9.Otherbusiness10.Announcements
a. GSAgeneralelectionprocesswillbeginFeb2nd,201211.Adjournment
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a. Motion:BIRTtheGSAmembershipapprovetheGSAauditaspresented
fortheperiodendingMarch31,2011
b. Motion:BIRTtheGSAmembershipapproveBDOCanadaLLPastheGSA'sauditorsforthe2011-2012term
9.Otherbusiness10.Announcements
a. GSAgeneralelectionprocesswillbeginFeb2nd,201211.Adjournment
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GraduateStudentsAssociation
AnnualGeneralMeetingMinutes
Wednesday,April27,2011,4:00pm
GSALounge,217UniversityCentre
Present:54UniversityofManitobagraduatestudents,seeattachedlist.
1.Calltoorder
Themeetingwascalledtoorderat4:04pmandchairedbyAlanMcGreevy.
2.Approvalofagenda
Motion:BIRTtheagendabeapproved.Freeman/Scofield-Singh
AllinfavourCarried
3.ApprovalofminutesfromJanuary27th,2011GSAAGM
Motion:BIRTthattheminutesbeapprovedaspresented
Sliwinski/Freeman
Motion:BIFRTthattheminutesbeapprovedasamendedwiththefollowing
ammendments:a)#10gshouldreadIpodtouch,notIpad.
Nawrot/Salter
Allinfavour
Carried
4.BusinessarisingfromtheminutesNone.
5.GSAExecutiveupdatePresentation
LabineRatherthancreatinganexecutivesummaryreport,sincenoonereads
them,Ihavecreatedalistofwhattheexecutivehavedoneoverthepastyear,and
hopetohaveanopendialogueasIpresentthis.
Accomplishmentsare:
- AutonomyagreementWeareinthelastfewdaysofgettingthissigned.ThiswillgivetheGSAcompleteautonomy.- GSAby-lawsArenowbeforeyoutogetapproved.
- PolicymanualsWewrotethemandwillpresentthemattheupcomingcouncilmeetingtobeapproved.
- Allgoverningdocuments-Completelyoverhauledthisyear.- OfficenetworkinstallationWasinstalledyesterday.Wehaveanew
networkandcomputerstoallowforgreaterfilesharing,whichwillhelpthe
GSAworkmoreefficiently.Therewillbemorecomputersavailablefor
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studentstouse.
- Office&LoungerenovationprojectThereisalackofgraduatestudentspaceoncampus.WhatwearelookingatdoingisrenovatingboththeGSA
office&loungetogivestudentsbetterspacestouse.Ithasyettobe
approvedbycouncil.
- HandbookimprovementsWeoverhauledthehandbooktomakeitmoreconcise.WewillhavehardcopiesinSeptember,anditwillbeavailable
online.
- GSAwebsiteWiththeofficenetworkinstallationwearelookingathostingourownwebsite.Wewouldliketocreateapplicationsforthewebsiteso
gradstudentscanbetteraccessinformation.
- DigitizationofdocumentlibraryWehavestartedtodigitizeeverythingsothereisaneasilyaccessiblehistory.
- OfficeinventoryprojectWehaveaninventorygoingofallitemsintheGSAofficetoavoidtheft.
- HiredanewstaffpersonCaraNichols,agradstudent.Wehiredhertohelpgetmanyoftheprojectsdone.Shesbeengreatintheroleandshesdoneat
theendofJune.
- Travelgrantvalues&financialpolicyWewillbeupdatingourfinancialpolicymanualwithintheupcomingcouncilmeeting.Withinthatweare
lookingatincreasingtheamountfortravelgrants.
- Were-evaluatedthegradstudenthealthplan.- Someexecutivecompletedriskassessmenttrainingtobetteridentify
individualsatriskandhelpmediateanyadversesituationsthatcomeup.
- StudentrepresentationThisyearwehavehadgreatattendance,up90%.ThisisimportantbecausetheGSAistheofficialvoiceforthegraduate
students.- InteractionswithFGSThisyearwemadeitapointtoengageFGS&be
moreinvolvedwithpoliciestheyarecreating,particularlythetimeto
completionreportandfundingissues.
- WeamendedourrelationshipwithUMSU.
GSAActivities:
- FallorientationWeplanonbuildingonthisincollaborationwithFGS.- Workshopsweprovidedafew.- GSAopenhousesWeopeneduptheGSAofficetogradstudents(coffee&
snacks)inordertoengagethestudentbody.Wehadupwardsof100peoplecomethroughtheofficeeachtime.
- SocialsWehad3thisyear.- SpeakerSeries-Dr.RichardHeinzlfromDoctorsWithoutBordersCanada
cameinMarchtotheBannatynecampus.
- GSAawardsluncheonWasdonetoacknowledgegraduatestudentswhowonawardsintheawardscompetition.
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ExternalActivities:
- FallorientationWeplanonbuildingonthisincollaborationwithFGS.- Jointfundproposal-TheGSAapproachedtheUniversityandtheProvince
aboutanewstrategytoincreasetheamountoffundingcomingtograduate
students.Wearelookingatamassing$50,000overaperiodof5yearsandendowingthatmoney.
- GraduatefundreferendumItfailedbutwestillgoaheadwiththejointfundproposal.
- GradzetteThisyearwedidanoverhaul.Werevisedthebudget;lookedatwhatgradstudentsreallywant;content;management;andwaystomakeit
moreenvironmentallyfriendly.Wewillbesigningacontractwiththe
ManitobaninthenextcoupleofdaystomanagetheGradzetteforus.They
willbeproducingaonceamonthonlineissue.
- CFSNationalandProvincialparticipationWehavehadaninterestingrelationshipwithCFS.Thisyearwehaveincreasedourparticipationat
meetingsby50%-60%.Wehaveapresentationbytheoutgoingchairinour
upcomingcouncilmeeting.
- TimetocompletionreportreviewWrotethisafterthereportcameoutinSeptember.Itaddressesallconcernsfromgraduatestudentsregardingthe
timetocompletionreport.
- Holidayfoodhampers- ImprovedProvincialgovernmentrelationsWetriedtoengagetheminister
ofadvancededucationtoputgraduatestudentsontheradar.
- UMSUtaxserviceWehavepartneredwithUMSUsograduatestudentscangetthesupporttheyneedwhenfilingtheirtaxes.
- FoodbankThisisthefirstyearwehavecontributed.- GSAcouncilimprovementsWehaveincreasedcouncilparticipation.We
haveatotalof134differentgraduatedepartmentsoncampusandweareup
to50(15departmentsmorethanlastyear).Councilprocedurestightenedup
forgreateraccountability.
- GreatercontinuitybetweenGSA&HSGSA-Weveincludedtheminourby-lawsandactivities.
OjopresentsonGSACampaigns:
- Wehave2maincampaignsthisyear,andmanysmallerqualitativeones.-
Forexampleonecampaignwastoencouragegradstudentstoaskpoliticianstocontributemoremoneytowardseducation.
- Wehavebeenabletogetareductionininternationalstudentshealthinsurancefees,andhopefullyitwilltakeeffectbySeptember,2011.
- Wealsohaveissueswithstudentslivingonresidence.Wearelookingatgettingamodificationtothestudentresidencyact.Wehadameetingwith
theMinisterofAdvancedEducation.Wehaveacommitteethatwillbe
workingonthisoverthesummer.
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- Wehavealsocreatedacommitteetolookintothelackofhousingforgradstudents.
LabineThatistheendofthepresentation.Ijustwantedtosaythankyou
toallgradstudents;councilors;andexecutivewhohavehelpedenhance
representationthisyear.
McGreevyAnyquestionsregardingthepresentation?
StudentHowcanIaccessdocumentsfromthe1970s?
NawrotThe1970sinformationisavailablethroughUMSUsinceatthat
timetheGSAwasapartofUMSU.
6.GSAtravelendowmentfund
LabineThisarosein2007.Essentiallythemotionistofreeupmoremoneyfor
travelgrants;andintheGSAbudgetforprogramming,planningandadministration.
NawrotAttheAGMin2007wesignedthefirstautonomyagreementwithUMSU.
Graduatestudentswerepaying$30intoanendowmentfundfortravelgrants.We
havebeencollectingthismoneyanditsnowreachedapprox.$900,000.Wehave
notusedthismoneyfortravelgrants,ithasjustbeensittingandcollectingsome
interest.Rightnowweareusingouroperatingbudgettopayouttravelgrants.With
thismotionwewanttousethetravelgrantmoneycollectedinthetravelgrant
budgetline.
McGreevyIrecommendyoure-wordthebeginningofthemotiontosay:BIRTtheGSAterminatethecollectionofthe$30GSAendowmentfund,andBIFRTtheGSA
institute$30/yearstudentfeefortravelgrants.
NawrotBasedonmyconversationswiththeUniversityendowmentpeople,weare
abletocallitanendowmentfund.
Scofield-SinghDoesthemoneyfrominterestpayfortravel?Doesthe$30stayin
theaccount?
LabineThesumofthemoneywillnotbetouched.Theinterestfromthefundandthe$30(principle)willbegoingdirectlyintothetravelgrantbudgetline.
Motion:
Whereasgraduatestudentsvotedinthe2007AGMtocontribute$30ayearof
theirstudentorganizationfeestoatravelgrantendowmentfund.
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Whereassinceitsinceptionin2007,theprincipletravelgrantendowmentfundhas
grownto$867,000,buthasnotbeeninvestedtoearninterestandhastherefore
notbeendrawnupon.
WhereastheGSAtravelgrantbudgetiscurrentlyfundedfromtheGSAoperating
budget,andnottheGSAtravelgrantendowmentfund.
BIRTthemoneyoriginallyassessedasanendowmentforstudentsat$30eachyear
beusedintheGSAoperatingbudgetinthetravelgrantbudgetlinegoingforward
infutureUMGSAbudgetswithoutspendingtheprinciplefundvalue.
BIFRTtheinterestearnedonthetravelgrantendowmentfundbeaddedtothe
travelgrantbudgetlineeveryyear.
BIFRTanyunspentmoneyfromthetravelgrantbudgetlinebedepositedintothe
travelgrantendowmentfundattheendofeachfiscalyear.
St.Aubin/Gonsalves
Allinfavour-34
Allopposednone
Allabstentions1
Carried
7. PresentationoftheGSAsrevisedBy-laws.LabineWehave2presentations:1onHSGSAdisbursement,and1on
honorariumallocations.Asyouwillnoticethereisamotiontoincreaseexecutive
honorariumsfornextyearandthereisachangetotheHSGSAdisbursementamount.
McGreevyWhatIasknowisthatpeopleputtheirhandupiftheywouldliketo
discussanyparticularsection.
Motion:BIRTforthedurationofthismeeting,friendlyamendments
thatdonotsignificantlychangethespiritofamotioncan,withthe
permissionoftheoriginalmover,beadoptedwithoutamotionto
amend.
Labine/Scofield-SinghAllinfavour
Carried
SalterTheHSGSAaskedmetofurtherdiscussitems:7.1,7.2&7.7(HSGSA
Honorarium).
FreemanArticle6shouldbeaspacebetweenGSAandare&between
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HSGSA&are.Therearealsoformattingissueswithstandingcommitteesand
elections.Underfinances(#7.1)itshouldsayhonorariumamount,notsalary
amount.Article9itcurrentlysays:bc,takeawaytheb.
SalterInArticle9d-itshouldntsaynotmotion,itshouldsaynomotion.
McGreevyUnder#7.2eV.P.Academicshouldnotbemaking$3peryear,but
rather$3600peryear.StudentArticle5Inthetitle,ExecutivehasanextraE.
Motion:BIRTtheGSAmembershipapprovetheUMGSArevisedBylawsaspresented.
Gonsalves/FreemanNeilIwouldliketoputforwardthefollowingmotion:BIFRTthattheappendicies
containingtheHSGSAdisbursementcalculationsbeattachedtotheby-laws.McGreevyTobringeveryonetowhereweare.Innumber7.7wearetalkingabout
theannualbudgetchangeequalto16%forallstudentassociationfees.Thereisa
motioncomingforwardfromtheHSGSAtohavetheformulaonhowthe16%was
arrivedatattachedtotheby-lawintheappendicies.Isthistherightspotforit?
NawrotItisimportantforthisinformationtobeintheappendiciessothatin
futureyearspeoplewonthavetoaskthequestionhowdidtheyarriveat16%?.
MotionBIFRTthattheappendiciescontainingtheHSGSAdisbursementcalculationsbeattachedtotheby-laws.
Salter/Buse
Allinfavour(2/3)
CarriedMcGreevyFurtherdiscussiononArticle#7oftheby-laws.
Scofield-SinghWhyisthereadifferenceinhonorariumsbetweentheVice
PresidentsfromtheGSA&HSGSA?
LabineTheV.PsforHSGSAdolessandattendfewermeetingsthantheGSAV.Ps
becauseoftheirsmallergraduatestudentpopulation(approx.500).TheHSGSA
V.PsdoalittlemorethantheSenatorsandalittlelessthantheV.PsfortheGSA,so
itsdifficulttoquantifytheirsalary.
McGreevyIsthereanythingelseinsection#7anyonewouldliketodiscuss?
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StudentIhaveaquestionabouttheincreaseofthehonorariumingeneral.Isthere
asysteminplacetocontrolaccountability?
LabineTheIDRcommitteeisgoingtobemorethoroughoftheirexaminationof
theexecutive.TheywillstartinMayandfollowtheexecutivethroughouttheyear,
providingmonthlyupdatesoneachexecutive.BuseWhathappensifsomeonedoesntliveuptotheexpectation?
LabineItwillgototheIDRcommitteeforreview.Thehonorariumcanbewithheld
basedonIDRreports.Alternatively,avoteofnoconfidencecanoccursothatperson
isnolongeremployedinthatposition.
BuseWhatisbeingchangedwiththeexecutiveatlargepositionsothatthesalary
istripling?
LabineWhattheexecutiveatlargeissupposedtodois:sitonallinternal
committees;chairexecutivecommittees;chaircouncilmeetings;anddowhatthe
executiverequiresofthemtodo.Therearealotofmeetingstoattendandalotof
worktodo.Youcantpaysomeonelessthantheotherexecutivemembersandask
themtodoasmuchwork.
BuseIwouldliketoseethebreakdownofwherethe16%comesfrom.NawrotItooklastyearsbudget($455,000)andlookedateverythingHSGSAshares
withus.Forexample:travelgrants;conferences;insuranceandbrokeitdownbased
onhonorariums.Outofthe$455,000,theyshare$402,000withus.Afterallthebillsarepaidweonlyhaveabout$53,000tospendonanyeventsputonforstudents.
Therefore,11.7%ofourbudgetisallocatedforsocialevents.Sotechnicallyspeaking
HSGSAssharewouldbe12%(roundedup).Wedecidedtoraisethatupbyanother
4%becausetheyareoperatingonanothercampus,andtheyhavetheirown
independentcosts,plustheyalsohaveanewVicePresidentofSaintBoniface.The
additional4%bringsthetotaltheyreceiveto$13,428.Basedon500students,that
worksoutto$83.93/student(thiswillgoupeveryyearbyapenny).The16%works
outto$6700persemester&$13,428fortheyear(forHSGSAtooperate).IfHSGSA
runsshortonmoneytheycanaskformoreatcouncil.Motion:BIRTtheGSAmembershipapprovetheUMGSArevisedBylawsaspresentedandamended.
Gonsalves/Freeman
Allinfavour
Carried
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Motion:BIRTtheGSAmembershipapprovetheretroactiveincreasetotheGSA
PresidentshonorariumasoutlinedintherevisedBy-lawsforthe2010-2011term.
McGreevyruleditoutoforderbasedonBylawsArticleVII6,asitwouldincrease
honorariapriortoMay1,andBylawsArticleVIII5,astheitemwasaddedtothe
agendaonApril20,2011.
ThemotionwasmovedfromthefloorbyGonsalves/Freeman
ToavoidconflictwithBylawsArticleVII6,afriendlyamendmentwasmadeto
removeanyreferencetohonorarium.
Motion:BIRTtheGSAmembershipapproveaone-timebonusof$3600tothe
2010-2011GSAPresidentMeaghanLabineinrecognitionforheroutstanding
accomplishmentoverherterm.
GonsalvessuggestedthatCouncilcouldvotetosuspendBylawArticleVIII
(#5).McGreevyruledthatthiswasnotpermitted.
GonsalveschallengedMcGreevyontheruling.
Motion:OverturntheChair'srulingthatBylawArticleVIII5cannotbesuspended
byamotionfromthefloor.
Allinfavour28
Allopposed8
Allabstaining3
Carried
Motion:suspendBylawArticleVIII5forthedurationofthemainmotion.
Gonsalves/Agbor
Allinfavour23
Allopposed2
Allabstaining12
Carried
Motion:BIRTtheGSAmembershipapproveaone-timebonusof$3600tothe2010-
2011GSAPresidentMeaghanLabineinrecognitionforheroutstandingaccomplishmentoverherterm.
Allinfavour29
Allopposed0
Allabstaining6
8. UMGSAannualaudit
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Motion:BIRTtheGSAmembershipapprovetheOfficeoftheAuditorGeneralofManitobaastheGSAsauditorsforthe2010-2011term,pendingapprovalofthe
2011GSA/UMSUAutonomyagreementbytheUniversityofManitobasBoardof
Governors.
Nawrot/Hink
Carried
9. OtherbusinessNone.
10.Announcementsa) GSAApril28thGSAsocial
LabineWearehavingourlastsocialtomorrownight.Therewillbefree
drinksandlotsoffood.EntertainmentbyDJMamaCutsworth;acaricaturist;
andaballoonartist.SincethisismylastAGMasPresident,Ijustwantedto
makementionthatitwasapleasureworkingwithyouguys.
StudentIstheGSAgoingtoorganizeatournamentthisyear?
NawrotWedoubledthebudgetinordertohost2tournamentsthisyear.
11.AdjournmentMotion:BIRTthemeetingbeadjournedat5:38pm.Gonsalves/St.AubinCarried.
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Name Department Student Number SignatureRuth Prokesch GSA
1 Liz Gonsalves Medical microbiology Provided2 Neil Salter Physiology Provided3 Olivier Gagne Geological sciences Provided4 Jennifer (Yijie) Chen Kniesiology & Rec. Management Provided
5 Peter Nawrot Social Work Provided6 Matt Hink Agribusiness & Ag. Economics Provided7 Cordula Buse Biochemistry & Med. Gen. Provided8 Angela Freeman Biological Sciences Provided9 Cathy Scofield-Singh Nursing Provided
10 Erin Acland History Provided11 Meaghan Labine GSA President Provided12 Farhoud Delijani Biosystems Provided13 Alan McGreevy Medical microbiology Provided14 Dan Lockery Electrical Engineering Provided15 Maggi Sliwinski Natural Resource Institute Provided16 Emannuel R. Ojo VPE Provided
17 Hamed Aghakhan Management Provided18 Jeremy Funk Management Provided19 Stephanie Armstrong Anthropology Provided20 Michelle Keller French, Spanish, Italian Provided
GSA AGM Attendance RecordPlease PRINT clearly
Wednesday, April 27, 2011
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Name Department Student Number Signature
1 Brenna Haimes-Kusumoto Linguistics Provided2 Kay Hamidzadeh Linguistics Provided
3 Zoe St.Aubin Sociology Provided4 Ryan Sharpe Geological Sciences Provided5 Peter Karari Peace & Conflict studies Provided6 David Boutilier Anthropology Provided7 Junzhao Economics Provided8 Greg Boese Psychology Provided9 Jonathan Veilleux Entomology Provided
10 Laura Rempel City Planning Provided11 Daniel Balcha Mechanical Engineering Provided12 Valery B. Agbor Biosystems Provided13 Cara Nichols City Planning Provided
14 David Opeyem Education Provided15 Monica Martinez Fine Arts Provided16 Tonia Bates Kinesiology & Recreation Provided17 Md. Eftekhar Hossain Biosystems Engineering Provided18 Michael Cardillo Soil Science Provided19 Mohsen Akbarzadeh Mechanical Engineering Provided20 Enoch A-lyeh Electrical Engineering Provided
GSA AGM Attendance Record Wednesday, April 27, 2011Please PRINT clearly
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Name Department Student Number Signature
1 Mehrdad Espah Electrical Engineering Provided2 Mehdi Daryabak Electrical Engineering Provided
3 Damon Bazargan Electrical Engineering Provided4 Lawrence O. Mechanical Engineering Provided5 Roohollah Abbasi Biological Science Provided6 Hamidreza Khazanehei Animal Sciences Provided7 Ali Reza Armiyoon Mechanical Engineering Provided8 Kamaloddin Darchinimaragheh ECE Provided9 Jeff Brogges Sampa Provided
10 Jonathan Tsikata Mechanical Engineering Provided11 Barney Gelors Microbiology Provided12 Luis Maya Food Science Provided13 Senthilkumar Thiruppathi Biosystems Engineering Provided
14 Pavithra Rajan Kinesiology Provided151617181920
GSA AGM Attendance Record Wednesday, April 27, 2011Please PRINT clearly
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GraduateStudentsAssociationSpecialGeneralMeeting
MinutesTuesday,October18,2011
GSALounge,217UniversityCentre
Present:42graduatestudents,seeattachedlist.Themeetingwascalledtoorderat5:20pm1.CalltoOrder
2.ApprovalofAgendaNawrotnotedthatRyanLussierfromRBCWealthManagementwillbeprovidingapresentation,andshouldbeaddedtotheagenda.
Motion:BIRTtheagendabeamendedtoincludeapresentationbyRyanLussierofRBCasthefirstorderofbusiness.Scofield-Singh(Nursing)/Cowie(PoliticalStudies)
Carried
Lussierpresentedashortfilmontheglobalfinancialsituation.HepresentedanoverviewontheGSAsfinancialsituation,andnotedthattheGSAsfinancialpositionisstable,andinexcellentcondition.HenotedthattheGSAsinvestmentaccountsareyieldingpositiveinterest.NawrotnotedthatinterestaccruedisgoingtowardsanincreaseinConferenceGrants.
Motion:BIRTtheagendabeapprovedasamended.
Haglund(CityPlanning)/Gislason(Microbiology)
Carried
3.IntroductionofGSAExecutiveMembersTheExecutiveintroducedthemselves,andexplainedtherolesoftheirpositions.
4.ApprovalofminutesfromApril27th,2011SGMMotion:BIRTtheMinutesoftheAprilbeapprovedasamended.
Armstrong(Anthropology)/Scofied-Singh(Nursing)
Carried
5.PresentationofGSAfinancesNawrotexplainedthattheGSAreceivedautonomythispastsummer,andtheBoardofGovernorsagreedtokeeptheGSAstudentfeesstableat$68.88persemesterand$8.37forotherstudentfees,includingGradzette,UMREG,UMFM.HenotedthatbecausetheGSAwasnotautonomousfromUMSU,someofthefeesinthepastweredirectedthroughUMSU.HesaidthatBDOremainsastheGSAs
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auditors.Henotedthatbecauseofautonomy,theGSAalsohastotakeoutinsurance.TheGSAsoughtquotesfrominsurancecompanies,andultimatelypurchasedinsurancefromWesternFinancialInsurancefortheamountof$4,140/year,including$150,000incontentinsurance.Hesaidthereisalsoa$5,000,000boardandtrusteeliabilityinsurance.
HesaidthatUMSUisdevelopingtheHubPub.HesaidthattheGSAisinvestigatingasponsorshipforthepub,thatwouldallowtheGSAtohavefreepartiesinthebarforgradstudents.Itwouldincludetwofreedrinksandfood,butisstillbeingnegotiated.HesaidmoneyhasbeeninvestedfromtheGSAEndowmentfundsinRBC,andtheGSAisreceivingmonthlychequesof$3,593,whichisgoingtowardsthetravelgrants.Motion:BIRTtheGSAmembershipapprovetheinvestmentoftheendowmentandcapitalfundswithRBC.Gamble(Anthropology)/HamidZadeh(Linguistics)NawrotpresentedaPowerPoint,explainingtheexistingfeestructure.HenotedthatthispresentationisavailableintheGSAofficeformembersnotpresent.Heprovidedanoverviewofthefeestructure,andprovideddefinitionsofeachfee.Heexplainedthereferendumprocessinplaceforadding,orremovingparticularfees.Scofield-Singh-calledquorum.Nawrotnotedthatwith31people,andaquorumof34,quorumhasbeenlost,andthebusinesscomponentofthemeetingwillhavetoend.Hesaidhewillcontinueprovidinganupdate,asinformation.
FreemanprovidedanoverviewoftheGSAsfeestructureincomparisontoothersimilarorganizations,availableformembersnotpresentattheGSAoffice.ShenotedproposedchangestotheGSAs2012feestructure.Nawrotannouncedthatquorumisnowachieved,andtheformalbusinessofthemeetingcancontinue.HenotedthattheoverallgoalofthefeerestructuringistoprovideforadoublingoftheDepartmentalGrantsandtodoubletheamountallocatedtotheSpecialProjectsGrant.Hesaidthatasanot-for-profit,theGSAisrequiredtospendthemoneyitreceivesonprogramsandservicesforitsmembers,ratherthanto
accumulatelargeamountsofunusedmoneyinendowmentfunds.
Motion:BIRTtheGSAmembershipapprovethefinancialfeestructureofmembershipduesaspresentedattheOctober18th,2011SGM.Cowie(PoliticalStudies)/Armstrong(Anthropology)
Carried
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Motion:BIRTtheGSAmembershipapprovetheEndowmentFundintendedsolelyfortravelgrantstoberenamedastheGSAStudentInitiativeEndowmentFundwherebytheincomeandmarketgainsoftheGSAStudent
InitiativeEndowmentFundwouldbeusedtomeettheneedsofthe
AssociationanditsmembersasdeterminedbytheGSACouncilwithinits
approvalprocessoftheannualGSABudget.Haglund(CityPlanning)/Sharpe(GeologicalScience)Carried
6.OtherbusinessTherewasnootherbusinessnoted.
7.AnnouncementsNawrot-notedthattherewillbeaGSACouncilMeetingonOctober28th
immediatelyfollowedbytheannualHauntedThesisHalloweenparty,bothtakingplaceintheGSALounge.
FreemanremindedcouncilorsthatDepartmentalGrantsaredueNovember1st.
8.AdjournmentMotiontoadjournat6:22pm.
Scofield-Singh(Nursing)/Gislason(Microbiology)
Carried
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Graduate Students' Association
Executive Committee Report
AnnualGeneralMeeting
February 2nd, 2012
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GSAInternalActivities
GSAOrientation
InSept2011,theGSAheldourannualgraduatestudentorientation.Thiswasmadepossible
withcollaborationwith theFacultyofGraduateStudiesandtheOfficeof theViceProvostfor
Students.TheeventlastedaweekfromSeptember12September16,featuringavarietyof
informationsessions,lotsoffood,aBBQandasocialonSeptember23.
ToencouragegreaterparticipationitwassuggestedthatthePassportprogramimplementedat
the2010orientationshouldbeimplementedinupcomingorientations,asitwasverysuccessful.
ItwasalsosuggestedthatfoodcouldbeorderedfromDegreesratherthanAramarkandthat
thelayoutofthefoodbemoreefficienttopreventlineupsinthehallway.
GSAOfficeRenovationProject
TheGSAOfficerenovationisexpectedtobeginFebruary16th
(forasbestosabatement)andbe
completed by February29th, 2012. If construction is delayed, operations of the GSA will bemovedintothespacepreviouslyleasedtoCUPE3909byMarch2,2012.Thecostoftheproject
isestimatedtobe$70,000.00.
GSALoungeRenovationProject
The GSA lounge is a room that is constantly booked for a variety of events ranging from
seminars, exercise classes, meetings and socials. Renovation of the lounge commenced in
Novemberof2011andwillbecompletedinJanuary2012.Thescopeoftheprojectincludes
soundproofing,newcarpetingandinstallationofaudioandvisualequipment.Thecostof this
projectissetat$76,000.00.
TheGSANetwork
The GSA purchased a network and computers using the MAC platform to operate as an
organization.Unfortunatelythenetworkhasnotmetourneedsandhasledtoinefficientuseof
time for staff and executive. Support for the MAC network has been expensive and not
expedient.NetworkingrequestsfromasfarbackasNovember2011toourtechnicalsupport
firmhavebeenunanswered.Theexecutiveteamwillbeswitchingtoapcnetworkwiththecost
oftechnicalsolutionsbeing37%cheaperthanthecurrentratetheAssociationispaying.Useof
thepreviouspcsystemswillbeincorporatedwiththeadditionofanewcomputersystemfor
theofficemanager.Fouroutofthefivecurrentmacsystemswillbesoldforafairmarketprice
tohelpsubsidizethecostofmovingtoapcnetworksolutionwithpropersupportandnetwork
assistancetoimprovetheproductivityandefficiencyoftheorganization.
Staffing
Over the past year, the Association has hired staff to assist with the operations of the
organization. It is recommended that theorganization look intohiring a fulltime permanent
position that will benefit the organization with institutional memory and comply with the
auditorssuggestiontohavetheorganizationsfinancialactivitiesmorebalanced.
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LeasingofOfficeSpacetoCUPE3909
OnDecember 1st,2010, theGSA Executivedecidedto leaseourold Gradzetteoffice space to
CUPE 3909asanofficeoncampus.Therelationshiphadworkoutwell.InNovemberof2011,
wewereadvisedthatthe leasingof the spaceto CUPE3909was contrary totheUniversity
CentreAgreement,whichprohibitstheleasingofspacetoanygroupthatisnotastudentgroup.
OnNovember29,2011aletterfromtheUniversityofManitobaGraduateStudentsAssociation
presidentwassenttoCUPE3909givingthemnoticeoftheterminationoftheleaseagreement.
CUPE3909willbevacatingthespacebyMarch1,2012.
TheHUB
TheUniversityofManitobaStudentsUnionisintheprocessofhavingacampuscommunitypub
openafterconstruction inFebruary2012.TheGSAwillbeentering intocontractnegotiations
oncetheHUBisopentoensurethatgraduatestudentshaveprogrammingandeventsatthis
newvenue.AdraftproposalwassenttoUMSUinthesecondquarterof2011,buttheGSAhas
notreceivedaresponsefromUMSU.
Audit
TheannualauditisperformedbyBDOCanadaLLPandapprovedbytheGSAAGM.The
UniversityofManitobaisauditedbytheAuditorGeneralofManitoba.Concernwasexpressed
thatBDOmaynotbeabletocompletetheauditfortheGSAbecausewithGSAautonomy,the
AuditorGeneralofManitobawouldconducttheauditforGSA.TheAuditorGeneralofManitoba
contractstheirworktofirmslikeBDOCanadaLLP.Consequently,theGSAmaycontinueto
rendertheservicesofBDOCanadaLLPtocompletetheGSAannualaudit.
The annual auditwasperformed byBDOCanada LLPand completed inthefallof 2011. ThePresident and VPI reviewed the recommendations of the auditor, and have worked to
implementthoserecommendations.Theprimaryconcernsraisedwerethosepertainingtothe
useofmultipleaccountsthatwerebeingusedforthesamefunction.Anotherconcerndealt
withbankreconciliationsregardingstaledatedchequesandthelackofsegregationofduties.
Theoverallopinionoftheauditoristhat thefinancialstatementspresentfairly,inallmaterial
respects,thefinancialpositionoftheGraduateStudentsAssociation asatMarch31,2011and
itsfinancialperformanceanditscashflowsfortheyearthenendedinaccordancewithCanadian
generallyacceptedaccountingprinciples.
SincetakingofficeinMay,theVPIworkedtoaddresscertainissuesthataroseinpreviousyears
concerningthefinancesoftheorganization.Inordertoaddresstheseissuesthefollowingsteps
weretaken:
1. Withrecommendationsfromtheauditor,monthlystatementswerereviewedbytheVPI
tocheckforinconsistenciesinanybankingactivitiesbytheorganization.
2. FinanceCommitteemeetingsweresetforafixeddateandtimetomaintainquorumat
meetingsandtoensureparticipationandbusinesscompletion.
3. Changestothefinancialpolicymanualincluded:maximumlengthsbetweenconference
attendanceandsubmittalofconferencegrants,arequirementtoreportonspecial
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projectgrantcompletion,changestoeligibilityforconferencegrantapplications,and
doublingofthedepartmentalgrantamounts.
4. Endowmentfundswereinvestedinordertogainhigherinterestthanthechequing
accountforstudentbenefit.
Allthesestepsweretakentoensureaccountabilityoftheorganizationsfinances,andto
improvetimeofservicetograduatestudents.
Insurance
Since being granted autonomy from UMSU, the GSA requires its own insurance. The
approximate cost for insurance is $4,140.00 a year, which includes $150,000.00 in content
insuranceand$5,000,0000.00BoardandTrusteeinsurance.TheGSAhassecuredthisfinancial
policywithWesternFinancialInsuranceCompany.
GSAEndowmentFunds
TheGSAhascurrentlytwoendowmentfunds.ThefirstfundisnamedtheEndowmentFundandisvaluedat$858.818.00(June30
th,2011).ThisfundhasbeeninvestedwithRBCFinancialand
generatesa4%incomegainwithadditionalmarketgainsbeingre-investedontotheprinciple.
The4%return$3,590.00a monthhasbeallocatedto supportstudentconferencegrants.The
secondfundisnamedtheCapitalFundandisvaluedat$431,451.73(June30th
,2011).Thisplace
has been invested with RBC Financial and all income and market gains are applied to the
principleamount.Itisestimatedthatwithinthepast2yearsbothfundshavelost$340,000.00
in market and income gains within a conservative portfolio due to not being invested and
remaininginabankaccount.
Ourinvestedfundshaveyielded$21,540ininterestsinceinvestinginMay2011.
DepartmentalGrants
Overthepastyear,wewereabletodoubletheamountofmoneythatdepartmentsreceivefor
their department grants. In past, departments with representation on GSA Council and
Committeescouldreceive$10.00peracademicyearforeverygraduatestudentpayingfull-time
studentorganizationduestotheGSAandbelongingtothedepartmentalassociationand$5.00
peracademicyearforeverygraduatestudentpayingpart-timestudentorganizationduestothe
GSA and belonging to the departmental association. Within the new funding structure
departmentswillabletoprovide$20.00peracademicyearforeverygraduatestudentpaying
full-timestudentorganizationduestotheGSAandbelongingtothedepartmentalassociation
and$10.00peracademicyearforeverygraduatestudentpayingpart-timestudentorganization
duestotheGSAandbelongingtothedepartmentalassociation.Thisinitiativecomplimentsthe
StrategicPlanningFrameworkoftheUniversityofManitobabyallowingdepartmentalcouncils
toenhancethestudentexperienceoftheirmembers.
TravelGrants
Conference Travel grants are being subsidized by the income and market gains of the
EndowmentFund(4%).Travelsgrantsarewellfundedwithanannual$100,000.00budgetline.
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Thefinancecommitteereceived142applicationsforconferencegrants,andawarded
$44,379.97.Sincechangingpolicytoallowforamaximumof$500forinternationalconferences
(outsideNorthAmerica),15studentshaveappliedforthesefunds.Additionally,manystudents
havetakenadvantageofthenewmaximumof$500perfiscalyearandhaveattendedtwo
conferencesinNorthAmericatousethesefundseffectively.
SpecialProjectGrants
OvertheyearstheGSAhasnotalwaysbeenabletoafford,withinitsfundingstructure,allthe
requests it receives fromgraduate students requesting financial support for special projects
related to the university community. Council voted to doubling the amount available from
$3,000.00to$6,000.00ayearsforthespecialprojectgrants.
Thefinancecommitteereceived16applicationsforspecialprojectgrants,andawarded$4,100.
Donations
OvertheyearstheGSAhasnotbeenabletoafford,withinitsfundingstructurealltherequests
itreceivesfromgraduatestudentsrequestingfinancialsupportfordonationstowardseventsor
initiativesthatimpacts theuniversityandbroadercommunity. Councilvotedtodoublingthe
amountavailablefrom$3,000.00to$6,000.00ayearfordonations.
GraduateStudentFeeStructure2011/2012
Persemester,eachgraduatestudentcontributesthefollowing:
UMFMRadiostation-$2.50
AllstudentspaytooperatetheFMRadiostationwhichopenedintheFallof1998.
UMREG$1.25
Allstudentspaythisfeetoassistintheoperationofthebeveragecontainerrecyclingprogram
attheUofMandwithpromotionandeducationrelatedtoenvironmentalawareness.
WUSC-$1.25
AllstudentspaytosupporttheeffortsWUSCtobringrefugeestudentstotheUofM.
WorldWise$0.25
Allstudentspaythisfeetosupportstudentexchange/studyprograms.
EngineerswithoutBorders-$0.125
Gradzette-$3.00
All graduate students pay this fee to assist in the operation of the autonomous Gradzette
studentpublication.
GSAOperatingBudget$68.88
GoestowardsthegeneralexpensesofoperatingGSA.
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CFSManitoba -$2.72adjustedtotherateofinflationeachyear
CFSNational$4.08adjustedtotherateofinflationeachyear
UMGSABudget
2011
Budget May 1, -Jan 10
Updated
Budget
Income
4000 Revenue
4005 - Student Organization Fees
321,000.00
4010 Membership Fees 300,000.00 425,517.00
4020 Rent from CUPE3909 7,200.00 7,245.00 7,200.00
4030 - GSA Cash Box - - -
4031 GSA Cash Box Revenue 1,200.00 155.39 1,200.00
4032 - Cash Box Float - - -
4050 - Ad sales Gradzette - - -
4070 Endowment Fund 110,000.00 -
4075 Endowment Fund Transfer 125,000.00 - -
4080 Capital Fund 59,000.00 - 175,000.00
4090 To CFS - National 26,000.00 - 26,000.00
4100 To CFS - Provincial 17,500.00 - 17,500.00
4110 Gradzette Fees (Manitoban) 19,500.00 - 19,500.00
4111 - UMFM Radio Fund - - 17,025.00
4112 - UMREG Fee - - 8,512.50
4113 - WUSC Fee - - 8,512.50
4114 - World Wise Fee - - 1,702.50
4115 - Engineers without Borders - 851.25
4120 Interest on Bank Accts 45,000.00 3,952.56 45,000.00
4125 Interest - GIC's - -
4130 - Revenue - Other (Endowment Fund Interest) 1,000.00 21,540.00 1,000.00
4000 Revenue - Other
Total 4000 Revenue 711,400.00 353,892.95 754,520.75
4150 Other income -
-
4999 Office Equipmnt Fund Withdrawal -
-
Total Income 711,400.00 353,892.95 754,520.75
Expense
5000 Honorarium/salary/benefits
5001 - Human Resources
--
-
5005 Executive 56,400.00 35,800.00 56,400.00
5010 HSGSA 14,400.00 9,600.00 14,400.00
5015 CRO 1,000.00 - 1,000.00
5020 Council Chairperson 1,000.00 - 1,000.00
5025 Minute Taker - - -
5030 Employee Pay 100,000.00 53,520.71 100,000.00
5040 Employer Paid CPP 3,500.00 3,537.41 3,500.00
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5045 Employer Paid EI 2,700.00 2,537.24 2,700.00
5050 Employer Paid RRSP 2,550.00 1,902.86 2,550.00
5055 Blue Cross Premiums 4,100.00 3,113.24 4,100.00
5060 Parking or Bus Pass 570.00 462.07 570.00
5000 Honorarium/salary/benefits - Other - 3,600.00 -
Total 5000 Honorarium/salary/benefits 186,220.00 114,073.53 186,220.00
6000 Expenses - - -
6005 HSGSA - Bannatyne Disbursements 17,550.00 541.29 17,550.00
6010 Campaigns 2,000.00 1.00 2,000.00
6020 Capital Expense
6025 Major Purchases 1,000.00 - 1,000.00
6035 Office Space 50,000.00 - 70,000.00
6040 Lounge Space 50,000.00 - 75,000.00
6020 Capital Expense - Other - - -
Total 6020 Capital Expense 101,000.00 - 146,000.00
6100 CFS Canada 26,000.00 - 26,000.00
6125 CFS Manitoba 17,500.00 - 17,500.00
6200 Council & Committees
6205 Venue Booking & Equipment 200.00 - 200.00
6210 Committee Hospitality 600.00 104.30 600.00
6215 Hospitality (Meals at Meetings) 4,000.00 1,180.56 4,000.00
6220 Parking/Bus for Meetings 500.00 336.80 500.00
6200 Council & Committees - Other - - -
Total 6200 Council & Committees 5,300.00 1,621.66 5,300.00
6300 Donations - - -
6325 Elections
6021 Elections 1,000.00 - 1,000.00
6325 Elections - Other 500.00 - 500.00
Total 6325 Elections 1,500.00 - 1,500.00
6375 External meeting Expenses
6380 CFS External Meetings 15,000.00 10,050.01 15,000.00
6385 Other External Meetings - 8,439.82 -
6375 External meeting Expenses - Other - - -
Total 6375 External meeting Expenses 15,000.00 18,489.83 15,000.00
6400 Fees
6405 Bank Service Charges 70.00 48.82 70.00
6410 Annual Incorporation Fee 25.00 25.00 25.00
6415
Subscriptions, Etc 300.00 217.67 300.00
6420 Professional Consulting 2,000.00 - 2,000.00
6425 Revenue Canada - Penalty Charge - - -
6430 University Charges - - -
6435 Other Fees 500.00 210.00 500.00
6400 Fees - Other -
-
Total 6400 Fees 2,895.00 501.49 2,895.00
6450 - Fees Paid to UMSU
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6451 - UMFM - 17,025.00 17,025.00
6452 - UMREG - 8,512.50 8,512.50
6453 - WUSC - 8,512.50 8,512.50
6454 - World Wise - 1,702.50 1,702.50
Engineers without Border 1,672.79 851.25
6450 - Fees Paid to UMSU - Other - - -
Total 6450 - Fees Paid to UMSU - 37,425.29 36,603.75
6475 Gradzette 19,500.00 12,099.42 19,500.00
6500 Grants
6503 Departmental Grants 50,000.00 16,582.50 50,000.00
6505 Graduate Teaching Award 100.00 100.00 100.00
6510 Special Projects 6,000.00 3,800.00 6,000.00
6520 Conference Grants 100,000.00 46,019.75 100,000.00
6535 Donations 6,000.00 1,000.00 6,000.00
6540 - Emergency Loans/Grants 3,000.00 2,451.00 3,000.00
6545 Childcare (PlayCare DayCare) 1,000.00 1,000.00 1,000.00
6550 Holiday Hampers 5,000.00 5,000.00 5,000.00
6555 Food Bank 3,000.00 - 3,000.00
6560 Tax Office 2,500.00 - 2,500.00
6500 Grants - Other - - -
Total 6500 Grants 176,600.00 75,953.25 176,600.00
6600 Promotions
6605 GSA Designed Items 2,000.00 3,550.36 2,000.00
6610 CFS Handbook 3,200.00 2,278.50 3,200.00
6615 Sports 1,000.00 - 1,000.00
6625 CFS Bulk Purchases 1,000.00 - 1,000.00
6640 CFS Website Administration - 31.50 -
Total 6600 Promotions 7,200.00 5,860.36 7,200.00
6725 Long Term Accounts Payable
6730 Expense - - -
6725 Long Term Accounts Payable - Other - - -
Total 6725 Long Term Accounts Payable -
-
6750 Office Expenses & Supplies
6755 Stationery and office supplies 3,100.00 925.29 3,100.00
6760 IOS Copier Lease 4,000.00 2,480.36 4,000.00
6765 IKON Photocopies 1,500.00 584.96 1,500.00
6770 Insurance 5,000.00 7,340.00 5,000.00
6775 Office Improvements 250.00 - 250.00
6777 CUPE3909 Expenses 200.00 318.40 200.00
6780 U of M - Monthly Ledger 1,500.00 994.35 1,500.00
6785 - Office Expenses/Supplies - Other 50.00 343.52 50.00
6750 Office Expenses & Supplies - Other - 172.48 -
Total 6750 Office Expenses & Supplies 15,600.00 13,159.36 15,600.00
6795 Professional Development 1,000.00 571.20 1,000.00
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6800 Programming
6805 Orientation 10,000.00 7,287.26 10,000.00
6810 Social Events 15,000.00 4,795.69 15,000.00
6815 Seminar Series 8,000.00 - 8,000.00
6820 Speakers Series 10,000.00 1,051.91 10,000.00
6825
GSA Awards Luncheon 3,000.00 4,536.53 3,000.00
6830 - Council Retreat 4,000.00 - 4,000.00
6800 Programming - Other - - -
Total 6800 Programming 50,000.00 17,671.39 50,000.00
6850 Endowment
6851 Endowment Fund 10,000.00 - 10,000.00
6852 Capital Fund 10,000.00 - 10,000.00
Total 6850 Endowment 20,000.00 - 20,000.00
6925 Professional Consulting
6930 Audit 7,000.00 5,500.83 7,000.00
6935 Legal 7,000.00 1,744.82 7,000.00
6940 Computer & Website Maintenance 30,000.00 20,839.02 30,000.00
6945 - Professional Consulting - Other 2,000.00 1,339.50 2,000.00
6925 Professional Consulting - Other - - -
Total 6925 Professional Consulting 46,000.00 29,424.17 46,000.00
6950 Retained Earnings Fund -
-
Total Expense 710,865.00 289,967.95 755,865.00
Net Income 535.00 63,925.00 (1,344.25)
SpeakerSeries
March1st,2011:Dr.RichardHeinzlAspartoftheannualGSASpeakerSeries,theGSAinvitedDr.RichardHeinzl,founderofDoctors
WithoutBordersCanadato speakonLessons fromAbroad:TheOpportunitiesofaBorderless
World.TheeventwasheldonMarch1st,2011attheBannatyneCampus.
ThisparticularspeakerserieswasajointventurewiththeFortGarryCampusandBannatyne
Campus.TheGSAcontributed$5,000,theHSGSAcontributed$2,000,theFacultyofMedicine,
theFacultyofGraduateStudies,andthePresidentsOfficecontributed$1,000each.
March28th,2012:StephenLewis
Forthe 2012SpeakerSeries, theGSA is seekinga partnershipwith StudentLife tobringMr.
StephenLewistotheUniversityofManitobafortheGSASpeakerSeriesonMarch28,2012.
Whilethepartnershipiscurrentlybeingdiscussed,assponsorsoftheeventtheGSAwouldbe
includedinpromotionalmaterials,andhavetheopportunitytoparticipateinareceptionwith
Mr.Lewisafterhispresentation.Mr.LewisisinternationallyrenownforhisworkonHIV/AIDSin
Africa,aswellashisexperiencewiththeUnitedNations.
The$5,000fundingallocationfortheannualspeakercanbefoundunderthebudgetlineitem
6820.
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Workshops
March7,2011aworkshopwasheldentitledHowtogetajobforgraduatestudentsworkshop
attheBannatynecampus.Thisworkshopincludedhowtobuildyourresume,howtogetajobat
theNationalMicrobiologyLab,communication,whatdoyouneedtoknowwhenapplyingajob,
jobsearchsuccessfortheFacultyofMedicine,NSERC,andlifesciences.
CopyrightInformationSession March8,2011.Presentationby DariaPatriefromEnglish,Film
andTheatreonFortGarryCampus.
HolidayFoodHampers
This year the GSA continued the working relationship with UMSU to cosponsor the annual
holiday hampers, distributing holiday hampers for graduate students in need. The GSA
purchased 50 hampers,using the full $5,000allocated to the program from the budget line
underHolidayHampers.Pick-upanddeliveryofthehampersoccurredonDecember15,2011.
Most registrations for holiday hampers were from international students, as well as from
students who have family and children. GSA President Peter Nawrot and Senator AdamReisachervolunteeredtodeliverhamperstograduatestudentswhowouldnotbeabletopick
themupin-person,whiletheVPAYijie(Jennifer)Chenassistedalldayindistributionfromthe
UMSUCouncilChamber.
ThehamperswerepreparedbyUMSU,andtoysfromtheholidaytoydriveweredonatedto
familieswithchildrenasgifts.Thehamperscontainedchicken/turkey,non-perishablefood,rice,
noodles,jam,teabagsaswellasstuffingandcranberrysauce.Pleasefindbelowtheholiday
hamperpercentchangesbetween2010-2011.Thisshouldbeusefulinreviewingthegrowthof
theholidayhamperprogram.
FoodBank
TheGSAbudgeted$3,000.00forthe2011-2012towardstheUniversityofManitobaFoodBank,
operatedbyUMSU.StudentsinneedcandropbytheUniversityFinancialAidandAwardsoffice
(4
th
floorofUniversityCentre)foraccesstotheUMSUfoodbank.TheGSAscontributionstothefoodbankcanbefoundunderbudgetlineitem6555.
GSAAwards&Bursaries
The Graduate Students Association confers peer-to-peer recognition of fellow graduate
studentswhoarecurrentlynotrecognizedbytheUniversityofManitobaGraduateFellowship
orother nationalawards.The Awards aredesigned to recognize theimportant contributions
!"#$%&' ()*+,' -%../ % !"#$%&' ()*+,' 01/+)&%2 -%.%,"&/"2 !"#$%&' ()*+,' 01/+ )&%2 -%.%,"&/ "2 !"#$%&' ()*+ ,' 01/+ )&%2
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graduate students make to society through scholarship and community involvement. The
awards have been made possible by the generous contribution of Dr. James Burns, a levy
appliedtoallgraduatestudentsapprovedthroughaGSAreferendum,andacontributionmade
bytheManitobaScholarshipandBursaryInitiative.
Awards
The2011-2012GSAAwardsCommitteemetthroughoutthesummer,andcametoadecisionfor
theGSA2011-2012Awardrecipientsafterreviewing40applications.
TheGSAAwardswereawardedtothefollowingindividuals:
GraduateStudents'AssociationTeachingAward
Dr.DavidWattDepartmentofEnglish,Film&Theatre
GraduateStudents'Assoc.AwardforFulltimeMaster'sProgram
AlonWeinbergNativeStudies
DarioSchor-ElectricalandComputerEngineering
GraduateStudents'Assoc.AwardforFulltimeDoctorateProgram
GontshwanetseKethusegile-PeaceandConflictStudies
GraduateStudents'Assoc.AwardforParttimeMaster'sorDoctorateProgram
KhalieDanineJackson-Davis-Curriculum,TeachingandLearning
JenniferMcKinnon-Curriculum,TeachingandLearning
The GSA Awards Luncheonwas held onTuesday, August 30, 2011atMarshall McLuhanHall
(UniversityCentre)at theUniversityofManitobatoacknowledgegraduatestudentswhowon
awardsintheawardscompetition.Approximately80guestsattendedtheluncheontocelebratetheachievementsofthesegraduatestudents,includingtheMinisterofAdvanceEducation&
Literacy,Minister ofHousing& Community Development,Memberof Parliament Winnipeg
South,MLAforMorris,membersfromtheCouncilonPost-SecondaryEducation,guestsfrom
Manitoba Innovation, Energy & Mines, University of Manitoba Vice-Presidents, Registrars
Office, Faculty of Graduate Studies, Financial Aid & Awards, University of Manitoba Faculty
Association,GSA,HSGSA,CFS,UMSU,awardsrecipientsandtheirfamilies,supervisors,headsof
theirdepartments,andGSAcouncilors.Theeventwasverysuccessfulandincreasedtheprofile
oftheGSAamonggovernmentanduniversityrepresentatives.
The2011-2012GSAAwardscommitteemembersincluded:
Chair,VicePresident(Academic) JenniferChen
President PeterNawrot
VicePresident(External) ToniaBates
HSGSAVicePresident(Academic) MarkCollister
Senator OlivierGagne
HumanitiesDesignate MichelleKeller
SocialScienceDesignate TimMelnyk(graduated)
Nat.andAg.ScienceDesignate LauraCobus
ProfessionalStudiesDesignate HamedAghakhani
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GraduateStudent DavidBoutilier
GraduateStudent MohamadaliAlizadehsadrdraneshpour
GraduateStudent FatemehKhorasani
GraduateStudent GrahamParsons
The2012-2013GSAAwardsandTeachingAwardapplicationswillbeavailableonGSAwebsite
(www.umgsa.ca)bytheendofJanuary.
Bursaries
ThebursaryfundsfortheFall2011andWinter2012sessionswerereleasedinDecember2011
and deposited through students Aurora accounts. The UMSU and GSA Graduate Student
BursaryFund (Award number: 43819)hasbeen grantedto4 graduate students at $4,000 in
total.TheGSA/UMSUGraduateBursary(Awardnumber:44830)hasbeengrantedto7graduate
studentsat$7,000intotal.TheGraduateStudentsAssociationBursary(Awardnumber:45358)
hasbeengrantedto13graduatestudentsat$65,000intotal.Thetotalamountofbursaries
giventograduatestudentsis$76,000inadditiontotheGSAAwardsgivenforthe2011-2012
whichisvaluedat$50,000.
The 2011-2012 GSA has provided $126,000 in awards and bursaries to graduate
students.PleasefindbelowtheGSAbursarychangebetween20092012.
2009-2010 2010-2011 2011-2012
UMSU&GSAGraduateStudent
BursaryFund
$1,00010=$10,000 $1,0005=$5,000 $1,0004=$4,000
GSA/UMSUGraduateBursary $1,00021=$21,000 $1,00020=$20,000 $1,0007=$7,000
GraduateStudentsAssociation
Bursary
$5,00015=$75,000 $5,00014=$70,000 $5,00013=$65,000
Total $106,000 $95,000 $76,000
ICSOrientationDay
TheInternationalCentreforStudentsheldorientationdaysonSeptember1and17,2011and
January6,2012.TheVPApresentedduringtheGSAsessions,whichincludedapproximately40
newinternationalgraduatestudentsinSeptember,and15-20newinternationalgraduate
studentsinJanuary.
TopicscoveredincludedGSAstructures,services,grants,advocacyandcampaigns.
GSAhandbooks,rulers,pamphletsandpromotionalmaterialsweredistributedtothestudents.
FundingIncreases
Asaresultofstudentanduniversitylobbyingefforts,theGovernmentofManitobaannounced
on April 14, 2011 the provision of long-term, stable funding increases to universities in the
province, including operating increases of 5% each year, for the next three years. The
government also announced a 1% cap on tuition fee increases, ensuring that universities in
Manitoba remain among the most affordable in the country. In addition, the provincial
government announced an additional $250,000 towards the ManitobaGraduate Scholarship
Programprovidingscholarshipstograduatestudentsintheprovince.
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Advocacy
Becauseoftheconfidentialandpersonalinformationassociatedwithadvocacycases,andinthe
interest of privacy, details of advocacy cases will not be presented in this report.
Advocacycasescanpertaintoacademicappeals(includingrelationshipsbetweenstudentsand
their advisors, funding, fees, plagiarism, time to completion issues and others) as well as
personalorhealthrelatedissues.
GSAExternalActivities
BoardofGovernors
UMGSAAutonomy
AttheJune2011meetingoftheBoardofGovernors,theBoardvotedinfavoroftheGSAbeing
recognizedasanautonomousstudentunionwherebythemembersoftheGraduateStudents
Association(studentsenrolledintheFacultyofGraduateStudies)beassesseda$68.88persemesterGSAStudentOrganizationFee,whichwillbeforwardedtotheGraduateStudents
Association.TheboardalsovotedthatmembersoftheGraduateStudentsAssociation
(studentsenrolledintheFacultyofGraduateStudies)beassessedan$8.375persemesterGSA
StudentLevyFee,whichwillbeforwardedtotheGraduateStudentsAssociation.TheBoard
alsovotedthatmembersoftheGraduateStudentsAssociation(studentsenrolledintheFaculty
ofGraduateStudies)willcontinuetobeassessedtheCanadianFederationofStudentsand
CanadianFederationofStudents-ManitobafeesassetbytheBoardofGovernorspreviously.
BoardMeetingStructure
TheBoardofGovernorsapprovedthechangeinthestructureandtimingofBoardmeetings.ThischangewillbeeffectiveJanuary2012.TheChairsummarizedthesubmission,statingthat
thekeytoitisreducingthenumberofBoardmeetingsfromseventosixannuallyandhaving
more in-depth discussions on strategic areas. The Chair reminded Board members that the
meetingshavealways been set for 4:00p.m. to7:00 p.m. even though the expectationand
practice has been to end by 6:00 p.m. and noted that under the new meeting model the
meetings will likelybethreehours long.TheChair then explained that therewouldbethree
policy/strategymeetingsandthreebusinessmeetingsperyear.Further,she statedthatsome
businessmattersmaycreep intothestrategymeetings,particularly inthebeginning,but that
wouldnotbetheintention.TheChairthenaddedthatthisnewmodelcouldnotbeallowedto
delay the necessary work oftheBoardso some flexibilityand ongoingmonitoringwouldbe
needed.Lastly,theChairnotedthatthismodelwouldallowdiscussionofsomebiggerissues
and provide opportunities for education on matters where the Board needs a better
understanding.
Re-appointmentofthePresidentoftheUniversity
TheBoardofGovernorshasre-appointedDr.DavidT.Barnardto a second five-year term as
PresidentandVice-Chancellor,beginningJuly1,2013.TheBoardmadethisappointmentonthe
recommendationofthePresidentialReviewCommittee.TheCommitteewasestablishedbythe
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Board to invite submissions from members of the community and seek feedback on the
Presidents performance and to recommend back to the Board on the advisability of re-
appointment.TheCommitteereceivedagooddealoffeedbackfrommembersoftheUniversity
communityandontheirbehalfIwishtothankthosewhotookthetimetosharetheirviews.
ThereviewhasprovidedanexcellentopportunitytohearfromtheUniversitycommunityontheirimpressionsofthePresidentsleadershipandthechallengesandopportunitiesfacingthe
University ofManitobagoing forward. These impressionswillbe sharedwith Dr.Barnard to
assisthiminhisongoingleadershipoftheUniversity.
ProfessorG.Lukcs
TheadministrationoftheUniversityofManitobaandProfessorG. Lukcshaveentered intoa
fairandmutuallyagreeduponsettlement.TheUniversityhasrescindedalldisciplinaryactions
against Professor Lukcs (including reprimand, suspension and denial of increment). All
outstandinglegalproceedingsbetweenthepartiesareterminated.Thepartieshavealsoagreed
thatitistotheirmutualbenefittoendtheemploymentrelationship.Thespecifictermsofthe
agreementareconfidentialandwillnotbedisclosed.
Pre-BudgetSubmissiontoHouseofCommonsStandingCommitteeonFinance
The University of Manitobas pre-budget submission to the House of Commons Standing
Committee on Finance includes three recommendations: 1. Provide funding for a Canadian
CerealResearchLab;2.Strengthen investmentin Canadasresearchgrantingagencies,and 3.
Createa newfundingprogramto supportinternational research collaborations.The Standing
CommitteewillreviewallrecommendationsinpreparationoftheFederalbudgetin2012.
ExecutiveLead,IndigenousAchievement
ThepositiontitlehasbeenconfirmedasExecutiveLead,IndigenousAchievement.Whenthe
new senior leadership position responsible for Aboriginal Achievement at the University of
Manitobawasapproved,thetitleExecutiveLead,AboriginalAchievementwasidentifiedasa
workingtitle.InordertobetterreflectboththeCanadianandInternationalIndigenousresearch
effortsat theUniversityofManitoba aswell as to furthersupport Indigenous students (First
Nations,MtisandInuit,includinginternationalIndigenousstudents)whoeitherplantoattend
the University of Manitoba or are currently enrolled at the University, Executive Lead,
IndigenousAchievementhasbeenidentifiedasamoreappropriatetitlefortheposition.Ms.
DeborahYoungwasappointedtothisnewly-createdpositioneffectiveJuly4,2011.
RestructuringofSecurityServicesattheUniversityofManitobaBannatyneCampus
TheUniversityofManitobaiscommittedtothesafetyandsecurityofitsstudents,staffand
visitors.Aspartofthatcommitmentwefeltitimportanttoreviewourcurrentsecuritysystem
toensureresourcesandstaffinglevelsinSecurityServicesatboththeFortGarryandBannatyne
campusareappropriateandsufficientbasedonthetypeandfrequencyofcallsforservice.
That review analyzedall calls for service receivedatboth campusesover a six- year period
between 2004 and 2010. The results of that review indicated that we could optimize our
resourcesandmaintainahigh levelofsecuritybyreorganizingourSecurityServices staff ina
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moretargetedway.ThisdecisionwasnotpartoftheROSEproject.Itderivedfromareviewof
thenatureandfrequencyofsecurityservicecallsforassistanceoverasixyearperiod.
SpecialConstablesandsecurityguardsprovideasimilarservice.SpecialConstablesareprovided
with a special designationunder anagreement with the Province ofManitoba that enables
themtolaychargesunderalimitednumberofprovincialandmunicipalstatutessuchasthe
HighwayTrafficAct,thePettyTrespassActandtheCityofWinnipegnoiseby-law.
Thesix-yearreviewofthenatureandtypeofsecuritycallsreceivedat theBannatynecampus
showed that the vast majority of those calls involved situations which do not require the
servicesofa SpecialConstable.Infact,over97.5percentofallcallsattheBannatynecampus
werefor situationsorincidentswhichdidnotrequireanofficerwithSpecialConstablestatus.
NearlythreequartersofcallsreceivedattheBannatynecampusinvolvedattendingtounlocked
doorsor buildingalarms.In contrast, the sizeof the FortGarrycampus and the nature and
frequencyofactivitiesheldthereresultedinahighernumberofincidentswhichdidrequirethe
involvementofSpecialConstables.
UM security staff will be on site at all times at the Bannatyne campus to assist staff andstudents. Calls related to issues of personal safety will be immediately dispatched to the
Winnipeg Police Service, as they always have been. The University of Manitoba enjoys an
excellentworkingrelationshipwiththeHealthSciencesCentreandtheWinnipegPoliceService
andwillcontinuetoworkwithbothagencies.Studentsandstaffrequiringanescorttotheircar
orbusstopwillbeabletoaccesstheservicesofsecuritypersonnel.
All patrol officers atBannatyne have been offeredpatrol officer positions at the Fort Garry
campusattheirsameclassificationandsalarystep.
Theproperalignmentof skills andresourcesensuresourcontinuedefficient responseto the
safetyandsecurityofallstaffandstudentsoftheUniversityofManitoba.
FGSFacultyCouncil
Dr.Barnardattendedandtoldfacultymembersthatsomeprogramswillreceivemorefunding
whileotherprogramwillbecutaspartoftheAcademicRestructuringPlan.Therewasabrief
questionandanswerperiodwiththePresidentoftheUniversityandfacultymembersrequested
thattheUniversityadministrationconsultandcommunicatemorewithfacultymembersbefore
initiatingchanges.
StudentAdvising
The President of the University approached the Vice Provost of Students last year about
reviewing advising services on campus. This is a common area for improvement at many
institutions. Several other Canadian institutions have conducted similar reviews which the
UniversityofManitobacanlearnfrom.Theprojectedtimelineforthereviewhasbeensetat15
to18 months. There isanactive Advisors Exchangegroup on campus that meets regularly,
whichischairedbyGregSobie.Gregwillliaiseandrelayinformationtoandfromthisgroup.
Centralizingadvisingservicesacrosscampusisnotbeingconsidered.Advisingiscloselytiedto
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studentretentionandstudentsatisfaction.Inordertoimproveservicestoourstudentbody,the
followingwillbeconsidered:
Whatisacademicadvising?
What are the students needs during the various stages throughout their academic
careers?
Howsatisfiedarestudentswithadvising?
Whatarethegaps?
Whatarethebestpracticesinadvisingatotherpost-secondaryinstitutions?
WhatrecommendationsshouldbemadetoimproveadvisingattheUniversity?
Graduate students requireothertypesof specializedservices.Aquestionarose if this review
includethegraduateadvisorandstudentrelationship?Ananswerwasnotclearlystated.
International students particularly have increased stress with these situations. Cross-faculty
advisingshouldbeconsideredasstudentsmayreceiveconflictinginformation,andalsocanfeel
theyarebeingsentfromoffice-to-officewithoutproperadvice.
Advisingstartsasearlyasrecruitmentandcontinuesthroughoutthelifeofastudent(includingCCRopportunities)tograduation.
Fourcomponentsofacademicadvisinginclude:
Program; Academic; Career Development/Professional Opportunities; and Specialized
(i.e.,Accessibility,Athletic,International,Aboriginal,Graduate).
WirelessAccess
Thereareseveralareasthatdonothavewirelessserviceoncampus.Unfortunately,theplanto
have this projectcompleted bySeptember2012 is not feasible. ISTis currently reviewing all
spacesoncampuswithandwithoutaccessandtheyarecoordinatingwithPhysicalPlanttoplanthisproject.ItisexpectedthataplanwillbecommunicatedtotheUniversitycommunityshortly
aftertheholidaybreak,includinga timelineas towhatcanbecompletedbySeptember2012.
WirelessisavailableinPembinaHallResidence.
EmailandIDs
Therearetwoissueswithregardstostudentemailaccounts.Thefirstissueincludesbeingable
toclaimaUM IDearly(atapplication,admittance,oracceptance,asopposedtoregistration).
TheearlierastudentisabletogetanID,theearliertheorientationprocesscanbegin.Thishas
beendiscussedwithISTataStudentAffairsLeadershipTeammeeting.Thesecondissuehasto
do with students not using their UM account, and/or having it forwarded to their personal
account. There arepotential security andprivacy issues with thispractice. Students findthe
portalcumbersomeanddonotusethisaccountonaregularbasis.TheUniversityofManitoba
willbechangingthestudentemailsystemtoeitherMicrosoftOfficeorGoogle.
MobileApp
Frustrationhasbeenexpressedthatthisappisnotavailableforblackberriesasmanystudents
areblackberryusers.Thereisaconcernthattherewasnostudentinputonthedevelopmentof
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theapp,norontheadvisorycommitteeforupdatingtheappeventhoughtheywereassured
that they are to be included. Student Affairs has also asked for representation on this
committee.
InternationalStudentHealthPlan
The Registrar advised that there was a meeting the appropriate provincial ministers and
representativesfromtheManitobapost-secondaryinstitutions.Itishopedthatclarificationof
the plan is provided and that a clear communications plan with a FAQ document can be
availableforallparties.Thereare somequestionsaboutearlyenrolmentavailabilityandhow
studentscanobtainarefundfromthecurrentUMplan,ifapplicable.
UndergraduateResearchOpportunities
Sincetheprovincialelection,therehasbeenacontinuedpushtoobtainadequatefundingfor
research activities and therehas been some success todate. There is anonline module on
researchintegrityavailablewhichisaself-servicetutorialwhichtakesapproximatelysixhoursto
complete. The Research Office has reviewed it, have received very positive feedback fromconsultations, and therefore the University of Manitoba will be purchasing the software. A
certificate is provided upon completion of the module whichwill add considerable value to
studentscvs.ItisbeingconsideredfortheCCRaswell.Thisisafantasticopportunityforour
studentsaswewillbethefirstCanadianuniversitytooffertheprogram.Itisexpectedtobe
launchedinlatespring.Studentsinsciencearelaunchingaresearchjournal,whichissupported
bythedeansofficesinscienceandengineering.Itwillbepeerreviewedandtherearefaculty
advisorsthatwillsupporttheinitiative.ItwillbelaunchedinJanuary2012.
Signage/Wayfinding
TheAssistantVicePresidentofAdministrationspoketoareportoutliningtermsofreferencefortheworkinggrouponoutdoorwayfinding(includingthetunnelsystem).Wirelesssignagewill
beconsideredaspartofthisgroupseffortsaswell.Thegroupisfocusingonaddressingthe
needsof new students and visitors to campus and are working on some items that can be
completedwithashortturnaroundtime.
StudentResidenceCapitalPlan
Itisacknowledgedthatmoreresidencesarerequiredoncampus.Residenceoperationscannot
runadeficit.Asignificantchallengeinthisregardisthatfeesarecollectedforonlyeightmonths
of the year.There isa need to retrofitUniversity College and Mary SpeechlyHall (both are
almost 45 years old). McLean Crescent is evolving as residence row for undergraduate
studentsasresidencesareinaclusterandneartothedininghall.TheCampusPlanningOfficeis
creatingamasterplanfortheSouthwoodLandswhichwillincludeoptionstobuildresidences
forgraduatestudentshousingandfamilyhousingforinternationalandAboriginalstudents.Itis
importanttohavetheseoptionsasitisincreasinglydifficultforthesegroupstofindappropriate
andsafehousing,particularlyclosetocampus.Therearethreeoptionsforthemanagementof
newresidences:UMindependent(existingsystem),private(similartoatraditionalapartment),
orinpartnership(adeveloperconstructsandmanagestheproperty,butallowstheresidence
lifeprogrammingtoberunbyourstaff).Duringthesummer,thedeveloperhastheabilityto
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runtheproperty as a hotel.As theStrategic Enrolment Management plan includes doubling
graduatestudentenrolmentoverthenextfivetosevenyearsandalsoincreasingAboriginaland
internationalstudentenrolment,theresidencecomponentiskeyinplanning.
PersonalSafety
ThestudentsofBannatyneCampuswillbeholdinganeventwithoutSecurityServices(usingthe
FAQ document). The Assistant Vice President of Administration announced that the new
Bannatyne Security Services plan will not be implemented until the end of January, so the
directorofsecurityservicescanattendameetingintheearlynewyear.Theremaybeanopen
forumarrangedforallfaculty,staffandstudentstocommunicateandclarifycorrectinformation
aroundthisissue.TheCommitteewasassuredthatsafetyonallcampusesisahighpriorityof
the University and the protocols of security service will not be changed as a result of this
initiative.
RegardinglightingontheFortGarrycampus,apilotprojectwillbestartedwithchanginglights
onGilsonCrescent(leadingintoNlot)toflorescentlighting.Thecurrentlightingcastsshadows.
Thepilotprojectwillassessthedifficultytochangebulbsandwhetherthelightingimproves.Patwillfollow-up about thepossibility of installing a swipe card systemat theDentistry parking
entranceatBannatyne.
Parking
TheDirectorofAncillaryServicesadvisedthataParkingAdvisoryCommitteeisbeingestablished
which will meet quarterly. The membership includes students and administrative
representatives.AnewParkingServicesManagerhasnowbeenhired,andthefirstmeetingof
this group will be held very soon. The committee currently does not a graduate student
representative.UMGSAwillpursuetohaverepresentationonthiscommittee.
EnhancingStudentSpacesonCampus
TheAssistantVicePresidentofAdministrationadvisedthathisstaffandmembersofUMSUare
workingtogetheron theStudentSpaceImplementationTeam(SSIT).ProjectsincludetheArts
loungeandtheArmestunnelspacewhicharebothmovingforward.
TheStudentLifeofficewillhaveastaffoftwelveinJanuary2012anditwillmaintainthespaceit
hascurrentlyuntilthespring.Thisofficerequireshigh-trafficstudentspaceastheywelcomeall
studentsandprovideservicestotheentirestudentbody.Inaddition,theofficeprovidesspace
forStudent Recruitmentto meet prospectivestudents,aswellas formanystudent program
groups.TheAssistantVicePresidentofAdministrationisworkingoncampusspaceplanning.
Itwasnoted that theUniversity Centre Agreement is being redrafted and is currently being
reviewed by the Legal Office. This agreement is between UMSU and the University Centre
servicestosetoutbestpracticesand theallocationandcontrolof space inUniversityCentre.
Theoriginalagreementwassignedin1987.
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CanadianFederationofStudents
TheCanadianFederationofStudentsoffersanumberofprogrammesandservicesinorderto
meettheuniqueneedsofstudentsandtohelpstudentssavemoney.
Services-ISIC
TheISICistheonlyinternationallyrecognizedproofoffull-timestudentstatusintheworldandisa
studenttraveldiscountcardinthat70countriesworldwide,includingCanada.Iftravellingabroad,
theISICprovidesdiscountsonaccommodation,admissiontohistoricalsitesandmuseums,and
transportation.StudentsreceiveexclusiveWestJetdiscountswiththeISIC.Studentsreceive10%off
whentheyusetheirISICtobookaroomatMotel6locations.IfyouhaveavalidISICyoucansave
upto90%offtheretailpriceofMicrosoftSoftwaresuchas:
Office2010ProfessionalPlusforPC
Office2011forMac
MicrosoftProject
MicrosoftVisioWindows7operatingsystem
ForafulllistofISICdiscountsinCanadaandabroadvisitisic.org.ThepriceoftheISICis$20.00.For
full-timestudentswhoaremembersofeithertheCanadianFederationofStudentortheCanadian
FederationofStudents-Service,thecardisissuedasabenefitofmembership(i.e.the$20.00feeis
waived).
218 ISIC cardswere providedfor graduate students this past year. This totals toa savingsof
$4,360.00forourstudents.
ServicesStudentsaverDiscountCard
TheStudentsaverCardisCanada'sonlystudentownedandoperatednationalstudentdiscount
program.WiththousandsofdiscountsacrossCanada,Studentsaverhelpsstudentssavemoney
oneverydaypurchaseslikebooks,clothing,food,andentertainment.
Each year, Federationmembers receivetheir Studentsaver Card throughtheir local students'
association.Memberssimplytaketheircardtoanyof theparticipatingbusinessesto receive
discountsrangingfrom10%to50%offpurchasedgoodsandservices.Inadditiontodiscounts,
the card acts as a Federation membership card. Unlike the ISIC, the Studentsaver Card is
availabletopart-timestudents.
Visitthestudentsaverwebsitehere: www.studentsaver.ca
ServicesUfile.ca
InanefforttomakeUFileaccessibletomoreCanadians,UFile.caprovidesalargenumberof
taxpayers with the opportunity to file their tax returns with UFile.ONLINE taxsoftware,
absolutelyfreeofcharge.Federationmembersareeligibleforthisprogramandmanygraduate
studentsmakeuseofthisservice.TheUMGSAcontributes$2500.00eachyeartowardsthetax
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officethatUMSUoperatestoassistpeopletofiletheirtaxes.Inaddition,UMGSAhashostedan
informationsessionwiththeCanadianCustomsandRevenueAgencytoprovidestudentswith
theskillsandknowledgetohelpthemcompletetheirtaxreturns.
InternalMattersregardingtherelationshipbetweenCFSandUMGSA
Ms.Gonsalves washired to investigatea possible loanowing to theCanadianFederationof
Studentsoveradecadeagoandhassubsequentlyprovidedapreliminaryreportofherfindings.
Thisreportisanobjectivereportthatisstatingfactsbutinnowayprovidesanyconclusions.I
have read through the report and note that there is a lot more material that needs to be
reviewedandthatthisisapreliminaryreport.Atthisstagewehaveinformationthatdoesnot
clearly show whether GSA has joined CFS such that GSA must collect fees from graduate
studentsatUniversityofManitobaforCFSandremittoCFS.Thereportatthisearlystagedoes
notcontainarecommendationorconclusionastowhattheavailableoptionsare,whichismore
than understandable given the internal contradictions in the material that was
summarized.Uponconsultationwithourlegalcounselsreviewofthereportthefollowingwas
stated:
Perhapstheonlyconclusionorrecommendationthatcouldbemadeatthisstageisthatinsufficient and contradictory information discovered to date suggests that further
research and investigation iswarranted before it will be possible to suggest further
actions.
The report will be given to the membership at the upcoming Annual General Meeting to
determinethewillofthemembershiptofurtherresearch,investigate,analyse,andsynthesize
thematerialsthathavebeencollected.
ThedissentofLocal96(UniversityofManitobaGraduateStudentsAssociation)onthemotion
toadopttheagendaasamendedtonotincludeitem4."CFS-Manitoba:OperationReviews",at
theJanuary17,2012ProvincialExecutivemeetingleftusnochoicebuttoleavetheProvincialExecutive on principal of dissent regarding changes to theagenda that prevented discussion
deemedtobeof severeimportancebyourco-representatives.Thepositionof Local96is that
weareinviolationofthebylawsofCFSManitobaandthatLocal96cannotfurtherparticipateif
thedecisionofthedirectorsistobreakthebylawsofCFSManitoba.
Senate
KeypointsofsenatemeetingsheldfromMay2011untilDecember2011arepresented.Please
addressanyquestionstotheappropriatesenator;
May2011:SenatorGagn
June2011:SenatorKarari
September2011:SenatorKarari
October2011:SenatorGagn
November2011:SenatorReisacher
December2011:SenatorReisacher
Agendasofanyandallsenatemeetingsareavailableatthefollowingwebsite:
http://www.umanitoba.ca/admin/governance/senate/agendas/index.html
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Minutesofthesenatemeetingsareavailableatthefollowingwebsite:
http://www.umanitoba.ca/admin/governance/senate/minutes/index.html
A brief report regarding senate committee activities is also presented by each senator
(attached).
May2011meeting
ThebachelorofLaws(LL.B.)degreewasrenamedtoJurisDoctor(J.D.).Thiswasdonetofollowa
trendacrossCanadaofdepartingfromthehistoricalBritishrootsoftheLL.B.Itwasnotedthat
thisdoesnotmaketherecipientsoftheJ.D. doctors.
An annual report for all senate committees was included in the agenda for information
purposes.
The 2011 budget was announced, promising the University of Manitoba an operating grantincreaseof5%annuallyforthenextthreeyears.A$250000increasetotheManitobaGraduate
Scholarshipwas also announced fora total of$2,250,000 available tograduate students this
year.
June2011meeting
1. Faculty of Education Recognition of Degrees from Booth College and ProvidenceCollege(Page53-55)
ReportondegreerecognitionfromBoothandProvidencecollegesconcernstherecognitionof
certain degrees from non-unionized institutions/colleges in Manitoba that have faith-basedhiring and tenure perceived by some faculties as constituting insufficient protections for
academicfreedom.
Ms. Gottheil (Vice Provost, Students) MOVED a motion on behalf of the committee, THAT:
Senate approve the Report of the Senate Committee onAdmissions regarding the Faculty of
Education, recognition of degrees fromBooth CollegeandProvidence CollegedatedApril 15,
2011.
Aftersomedebatethemotionwascarried.
2. FacultyofMedicine:ChangesinAdmissionRequirements(Page56)
This report from the Faculty of medicine constituted the numerous changes to admission
requirements. First was a clarification of the definition of Manitoba applicant, secondly a
clarificationtoensureconsistencywithCanadianForcesmemberstoensurethedefinitionwas
the same aswas used inother provinces, the third related toAboriginal applicants and the
documentation that required for students to declare themselves as being Aboriginal which
SCADMrecommendedbemoreinclusivetoalignwiththedefinitionsfromotherprovinces.
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Ms. Gottheil (Vice Provost, Students) MOVED, on behalf of the committee, THAT: Senate
approvetheReportof theSenateCommitteeonAdmissionsregardingtheFacultyofMedicine
datedApril15,2011.
AftersomedebatetheMotionwascarried.
3. ProposaltointroduceaCitationinInternationalization(Page62)This Proposal for citation on internationalization recommends that graduating students who
meet certainrequirements toobtaina specialcitation on their degree inadditiontotheco-
curricularrecordsystemnowinplace.
Precisely,recognizingthatthegraduateisa'globalcitizen'thisaccreditationwillprovide'value-
added'degreestohelpgraduatesstandoutinthepost-graduationlabourmarketandthereby
attractpotentialstudents.
September2011meeting
1. Booth Colleges (See II.1): It was reported that the Senate Committee on Approved
Teaching Centres has considered the list of proposed courses and instructors as
submitted by Booth University College for cross-registration with the University of
Manitobain2011-2012.FormoreinformationonBoothColleges,pleaseseemyJune
reportabove.
2. Application fortheUniversity ofManitobaResearchGroup: (SeeIII.3): Therewasa
report about the establishment if the above mentioned group. The envisioned
outcomesoftheQualitativeResearchGroup(QRG)aremanifold.One,itwillserveto
advancethevolumeandqualityofqualitativeresearchacrossmultipledisciplinesatthe
UniversityofManitoba.TheQRGprovidesassistancetoresearchers,andmentoringtograduateandundergraduatestudentsengagedinqualitativeresearch,including mixed
methods.Two, it fosters collegial research partnerships across departments, faculties
andstudents,Thiswillcontributetothefurtheringoftheuniversity'sresearchpriorities
forexample, in a way that promotesa collegial climateacrossdisciplines.Lastly, the
QRG will serve to further the University of Manitoba's profile both nationally and
internationally.
3. Submission of graduate course, curriculumandprogram changes: (See IX.1). It was
reportedthattheFacultyofGraduateStudieshasresponsibilityforallmattersrelating
to the submission of graduate course, curriculum and program changes.
RecommendationsfornewprogramsorprogramchangesaresubmittedbytheFaculty
CouncilofGraduateStudiesfortheapprovalofSenate.ItwasreportedthattheFaculty
Council ofGraduate Studies voted via e-mail on June27,2011 to considerproposals
fromtheDepartmentofComputerScienceandtheDepartmentofGeologicalSciences
October2011meeting
Nothing of direct interest to students. The monthly student senate caucus meeting was
cancelledforthatreason.
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A Manitoba Palliative Care and Education for Sustainable Well-Being research groups were
established. The purpose of the formation of new research groups is to encourage
collaborationsandtosecureadditionalfundsfromexternalfundingagencies.
November2011meeting
TherewerethreemainpointsofinteresttograduatestudentsduringthisSenatemeeting.
First,SenateapprovedaproposalfromtheFacultyofGraduateStudiesthatwouldintroducean
Ph.D. inNursing. Itwas supported by thePlanningandPriorities Committee, and intends to
admit sexdoctoralstudents every twoyears (with a minimumof 12students). Students will
haveaccesstoUofMGraduateFellowshipsandotherresearchfundingfromtheFaculty.
TheSenateapprovedtherenewaloftheManitobaCentreforNursingandHealthResearchfor
thenextfiveyears.Thereview,completedbytheSenateCommitteeonUniversityResearch,
wasrequiredbyprocedure.
Senate also approved the re-structuring of the Senate Committees on Animal Care and the
EthicsofResearch Involving Human Subjects.Under thenew structure,Senate retainspolicy
authority,butthe day-to-day issueswould behandledbya non-Senatecommittee.Thenew
committee,whichwouldinclude twograduatestudentsselectedby theGSA,wouldreport to
Senateatleastannually.
Otherpointsoninterestnotdirectlyrelatedtograduatestudentsinclude:
a) Senate approved a change to the final examination regulations for the Faculty of
Science. This eliminated a requirement that all final exams be worth at least fifty
percentoftheoverallgrade.
b) SenateapprovedachangetotheDonnaR.MooreBursariesinMedicine.TheawardisnowtargetedtowardsAboriginalwomen.
December2011meeting
TherewasonemainpointofinteresttograduatestudentsduringthisSenatemeeting.
TheSenateapprovedamotionfromtheJointSenatesCommitteeon JointMastersPrograms
BetweentheUniversityofWinnipegandManitobatoincludethenamesofbothinstitutionson
thedegreeparchment for theJoint Masters Program inReligion. TheSenate also approved
alterationstotheregulationoftheJointDisciplineCommitteeofHistory.
Otherpointsoninterestnotdirectlyrelatedtograduatestudentsinclude:
a) TheannualreportoftheInternationalCollegeofManitoba.
b) TheFacultyofAgriculturalandFoodSciencesincreasedtheadmissionaverageforentry
to the Agriculture Diploma program from 50 to 60 percent (barring extenuating
circumstances).
c) TheFacultyofDentistryeliminatedtheTransferApplicantcategory.Ithasnotbeenused
inthepast10years.
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SenatecommitteeupdatesSenatorGagn
ReportfortheSenateCommitteeonUniversityResearch
ThecommitteehasmettwicefromMay2011toDecember2011.
September2011
Acallfor3newresearchchairsallocatedtotheUniversitywassentouttofaculties(2SSHRC,1
CIHR).Anewendowedchairincardiologywasrecommendedtobeestablishedtosenate.The
termfortheManitobaCentreforNursingandHealthResearchwasreviewedandrenewedfora
term of 5 years. Subcommittees were struck toevaluate fourresearchinstitutes: theHealth
Leisure&HumanPerformance,Disaster,LegalandCentreforHumanRightsresearchinstitutes
December2011
ThetermfortheInstitutefortheHumanitieswasreviewedandrenewedforatermof5years.
TheCentreforHumanRightsResearchwasestablished.AnewdraftoftheStrategicResearchPlanoftheUniversitywaspresentedforpotentialfurtherrevisions.Asubcommitteewasstruck
toevaluatetheManitobaInstituteforMaterialsresearchinstitute
ReportfortheJointSenatesCommitteeonMaster'sProgramsAppeals
Thecommitteehasnotmetinthereportingperiod
SenatecommitteeupdatesSenatorKarari
ReportfortheSenateCommitteeonAcademicandAdmissionAppeals
The Committee has dealtwith a number of appeals in the course of 2011. In keeping with
convention,thesehearingshavebeensummarisedwithoutcompromisingtheconfidentialityof
theappellants.
SenatecommitteeupdatesSenatorReisacher
AllsenatecommitteeswerealreadyfilledatthetimeofelectionofsenatorReisacherinOctober
2011.Thereisnothingtoreport.
ExternalMeetingsandConferences
CanadianFederationofStudentsSemiAnnualMeeting-November2326,2011
Gatineau,Quebec
Attendees: