university of konstanz, germany karlheinz pappenberger london, 44th liber annual conference,...

University of Konstanz, Germany

Karlheinz PappenbergerLondon, 44th LIBER Annual Conference, 25/06/2015

bwFDM CommunitiesA Research Data Management

Baden-WuerttembergInitiative in the State of

University of Konstanz, Germany2

Overview

1) The e-science initiative in Baden-Wuerttemberg

2) bwFDM communities: a research data management project

3) bwFDM communities: results

4) Concluding remarks

25/06/2015 bwFDM Communities


1) The e-science initiative in Baden-Wuerttemberg

bwFDM Communities25/06/2015


9 universities in Baden-Wuerttemberg in numbers

Universities in Baden-Wuerttemberg

Academic Staff(all: 30,300)

Students(all: 176,000)

Heidelberg* 5,500 31,500

Tübingen* 4,450 27,200

Freiburg 6,800 24,700

Stuttgart 3,350 24,600

Karlsruhe 6,000 24,500

Mannheim 1,000 12,300

Konstanz* 1,250 11,800

Hohenheim 950 9,900

Ulm 1,050 9,500


* = member of the group of 11 German universities with nationally funded institutional strategies within the German top-level research initiative

University of Konstanz, GermanybwFDM Communities5

The e-science initiative in Baden-Wuerttemberg (I)

25/06/2015

The concept paper

− E-Science – Science in a New Environment. Further development of the scientific infrastructure in Baden-Wuerttemberg.

− Published 29th July 2014, 120 pages (only available in German)− Edited by the Ministry of Science, Research and the Arts− 3.7 million euro for working out action plans 5 defined action areas

− Licensing electronic information media− Digitisation− Open access− Research data management− Virtual research environments


The e-science initiative in Baden-Wuerttemberg (II)


The concept paper – chapter 4: research data management

− Written by a working group of 10 members, lead by the ministry and with representatives from

− Computing centres− Data centres− Libraries− Researcher communities

− Recommendations− Further development of technical “bw“-infrastructure− Establishing research data management within teaching and curricula− Countrywide research data repository − Data life cycle labs− Coordination of policies, legal issues and standardisation questions


2) bwFDM communities: a federal research data management project

bwFDM = Baden-Wuerttemberg Forschungsdatenmanagement (Baden-Wuerttemberg research data management)

as part of several existing and planned IT-driven “bw“-tools:

− bwHPC: high-performance computing− bwSync&Share: joint sharing and synchronisation of data− bwFileStorage: additional countrywide storage capacity− bwIDM: identity management− bwMS: licensing of Microsoft software

− bwCloud*: federal virtualisation of server and IT-services− bwDataArchiv*: long term preservation of data − bwDataDiss*: research data of dissertations − …. * = project status

25/06/2015


bwFDM communities: the quest for effective research support

Background: the data landscape

− Data life cycle

− Complex and large scale data− Relevant for a growing number of

science disciplines

− Intelligent data management and analysis creates more high-quality research and publications

25/06/2015


bwFDM communities – the project

Funding

− Funder: Ministry of Science, Research and the Arts Baden-Wuerttemberg

− Funding period: 2014/01 – 2015/06

− Budget: 1 million euro

− Staff: 9 full time key accounters (one at each university) 1 project coordinator

− Project lead: Steinbuch Computing Centre Karlsruhe Institute of Technology− Main project partners: computing centres at the 9 universities− Associated: libraries


University of Konstanz, GermanybwFDM Communities10 25/06/2015

“What infrastructure and services are needed to make the region a global leading area in research and development?“

Improving scientific research in Baden-Wuerttemberg in context of the e-science strategy

Main question & project goal of bwFDM: how to do this?

executing a comprehensive survey

− Detailed recommendations for concrete steps− Definition of future projects and tasks

University of Konstanz, GermanybwFDM Communities11 25/06/2015

bwfdm.scc.kit.edu/english


bwFDM: the research communities and the survey

The observed research data landscape in Baden-Wuerttemberg

− 3000 different research groups− Applied sciences− Life sciences incl. medicine− Social sciences− Humanities

− 700 interviews with researchers (approx. 1h each research group)

“How are you working?“ “What are your needs?“

− 2550 user stories extracted from the interviews

25/06/2015


Survey: 30 open & closed questions / example:

25/06/2015


bwFDM: milestones of the survey

List of research groups and contact persons (from Feb 2014 onwards)

Guideline for interviews

Interviewing researchers and transforming the results into a machine readable format (Feb 2014 to Nov 2014)

Extracting “user stories“ / statements and collecting them in a database (Nov 2014 to Feb 2015)

Compiling thematic areas and building working groups on them (from Feb 2015 onwards)

Grouping user stories in story maps (from Feb 2015 onwards)

Report / presentation of results and recommendations to the ministry(17th July 2015, summary in English sharing information)

25/06/2015


3) bwFDM communities: results

25/06/2015


a) General requirements and policy framework

(1) Legal Issues: intellectual property rights, copyright and data protection

Advice and expertise in IPR and data protection / publishing data− Information centre / contact person

Fewer legal restrictions in IPR and data protection − When using data from others

Stronger property rights − For own collected and processed data

IT infrastructure that fulfills data protection requirements− When sharing data (within a project group)− When archiving data




(2) Information services

56 % of the interviewed groups don´t feel well-informed about RDM

Advice and expertise in RDM− Newsletter (40 %)− Information platform (40 %)− Information centre / contact person (35 %)− Training / tutorials (30 %)− RDM guideline / RDM policy (8 %)− RDM teaching courses (3 %)− General information requests in RDM (20 %)




(3) Scientific culture on data

50 % are satisfied with the availability of data, 50 % are not55 % have data that might be of interest to others but don´t share

Incentives

Status quo: Limited exchange of data in scientific communities− Time− Personal risk / career

To be solved within the scientific community and the funding organizations



b) Technical framework

(1) Standards and formats− Software− Types of files, exchange formats

25/06/2015


c) Data collection and data sharing

(1) Access to commercial and governmental data / data of NGOs

(2) Digitization− Articulated mainly in humanities− Using digitized material / active digitization of material

(3) Scientific cooperation: − Management and exchange of data

unsatisfactory at the moment: 50 % email / USB-stick 20 % dropbox18 % server12 % other (e.g. bwSync&Share)

− Virtual research environments

25/06/2015


d) IT infrastructure / IT support

Storage− Very often named− Efficient access (speed, simplicity)− Archiving facilities: 10 years +

Computing power / high performance computing needs

Hardware − Special requirements− Easier and more flexible purchasing− Money

Software / Software tools − Access to specialist software

IT support− Support for using IT infrastructure− data processing support− [more IT staff on the research group level]

25/06/2015 bwFDM Communities21


e) Preservation

(1) Documentation of projects and data

Project documentation / documentation of data− RDM plan and guidelines− RDM information centre− Accompanying consulting by a RDM expert− Support for data curation − Research information system for documentation

Metadata − Metadata standards− Professional staff for data enrichment with metadata / automation

Stronger property rights − For own collected and processed data

IT infrastructure that fulfills data protection requirements− When sharing data (within a project group)− When archiving data



e) Preservation

(2) Data repositories

Articulated demand− Central / structured / curated

Both disciplinary and interdisciplinary

Definable access rules

Visualization of data

Finding data / using data of others− General search engine for data− Access to high-quality data

(3) Archiving



Results f) – i)

f) Licensing (campus)− Software

g) Funding / financial issues− More money at the research group level

h) Open Science / Open Data / Open Access− Open source software− Data curation− Trust

i) Reservations about RDM− Efficiency, special needs, bureaucracy, time pressure



4) Concluding remarks

Political dimension− e-science-initiative… recognized importance of RDM in Baden-Wuerttemberg;

bwFDM survey may form the nucleus for a broad RDM infrastructure deployment in BW − But keep in mind: state BW strategy versus international cross-linked research

Researcher dimension− bwFDM bares the existing gap between research and infrastructure− bwFDM offers a huge and unique dataset of various researcher interests− Certainly not only representative of researchers in Baden-Wuerttemberg

Infrastructure dimension− IT driven project, but: fraction of answers covers less technical needs than expected

and much more heterogeneous than expected− Several players: computing centres, data centres, libraries, …

− A lot of distributed expertise in infrastructure− Important: cooperation

− Within an institution and also on a state/national/international level − Not all issues can be solved on a local infrastructural level



Karlheinz PappenbergerSubject Librarian for economics and statistics Specialist for research data managementUniversity of Konstanz - KIM

[email protected]

Very much!Thank you

university of konstanz, germany karlheinz pappenberger london, 44th liber annual conference,...

Documents

research data of dissertations

germany bwfdm communities

university of konstanz

bwfdm communities2 slide

bwfdm communities525062015

bwfdm communities625062015

bwfdm communities425062015

escience initiative