university of kashmir - request for proposal (rfp ...university of kashmir (naac accredited grade...

UNIVERSITY OF KASHMIR (NAAC ACCREDITED GRADE “A”)

Hazratbal, Srinagar-190006,J&K,India

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REQUEST FOR PROPOSAL (RFP)

FOR

SUPPLY, INSTALLATION, TESTING

AND COMMISSIONING OF

DIGITAL CLASS ROOM SOLUTION /

SYSTEM



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BIDDING DOCUMENT AND TECHNICAL SPECIFICATIONS

NOTICE INVITING e-TENDER

For and on behalf of University of Kashmir, Hazratbal, Srinagar, “Director, IT&SS , University of Kashmir” invites through www.jktenders.gov.in RFP for supply, installation, testing and commissioning of Digital Classroom solution/system across Kashmir valley.. The Bidding documents consisting of qualifying Information,

eligibility criteria, specifications, bill of quantities (B.O.Q), set of terms and conditions and Other details can be viewed/downloaded from the JK e-Tender website www.jkTenders.gov.in as per schedule of Dates given below:-

S.No: Particulars Date and Time

1. Date of Issuance of Tender Notice 08-01-2020

2. Start of downloading of bidder documents. 09-01-2020 from 10:00 AM

3. Bid submission start date. 09-01-2020 from 11:00 AM

4. Bid submission end date. 29-01-2020 upto 04:00 PM

5. Deadline for receiving the hardcopies 30-01-2020 up to 03:00 PM

6. Opening of technical bid 31-01-2020 at 11:00 AM

7. Online financial e-Bid opening date & time (Only of the technical qualified bidders)

To be notified after technical bid evaluation.

8. Venue of opening of technical & financial e-Bids

Office of the Director, IT&SS , University of Kashmir, Kashmir

9. Cost of the Tender documents

Rs. 1000

10. EMD amount Rs.1,00,000/-.

The interested bidders are requested to submit their offer along with terms & conditions, technical specifications and annexure forming part of this Tender document.

http://www.jktenders.gov.in/



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Terms & conditions:

1. The bidders are advised to study the bidding document carefully. Submission of e-Bid against this NIT shall be deemed to have been done after careful study.

2. The bidder must submit CDR/DD for an amount of Rs. 1,00,000 as EMD favoring “Director, Directorate of IT&SS” University of Kashmir, Srinagar along with the Tender, failing which Tender will be rejected. EMD of unsuccessful bidders shall be returned within one month from the date of Tender opening and for successful bidders EMD shall be retained till expiry of the warranty period. Successful bidders / suppliers shall have to submit Rupees one lakhs as performance Guaranty by way of bank guarantee during the warranty period/ two years.

3. All the required documents excluding price Schedule/BOQ should be uploaded by the-Bidder electronically in the PDF format, whereas Price Schedule/ BOQ should be uploaded electronically in the same BOQ sheet provided with the NIT.

4. Payments shall be released after supply received is tested, installed and duly certified by intending authority.

5. All integrated/disintegrated solutions mentioned in the tender should have min 3 years onsite warranty. 6. Locations where smart classroom solution / system is to be installed are:-

i. S.P College, Srinagar. ii. Amar Singh College, Srinagar. iii. Womens College Zakura, Srinagar. iv. GCW, M.A Road, Srinagar v. Islamia College, Hawal, Srinagar vi. GDC Nawa Kadal, Srinagar. vii. College of Education,Srinagar. viii. GDC Bemina, Srinagar. ix. GDC Ganderbal. x. GDC Budgam. xi. GDC Kulgam. xii. GDC Pulwama. xiii. GDC Shopian. xiv. GDC Baramulla. xv. GDC Kupwara. xvi. GDC Bandipora. xvii. GDC Sopore. xviii. GDC Women,Anantnag. xix. GDC Boys, Anantnag

7. Prices should be inclusive of installation, maintenance free during the warranty period. 8. Solution should include all wires, cables and fixtures. 9. The firm shall not sublet/ transfer or assign the contract to any other firm/agency. 10. The price should include installation, commissioning and testing FOR intended locations across

Kashmir valley. Locations of installations shall be notified in the supply order. 11. The quantity of items can vary and will count actual after the installation. 12. Bids must be accompanied with cost of Tender document in shape of demand draft in favour of

Director, Directorate of IT&SS, University of Kashmir and Earnest money /Bid security in shape of CDR/FDR pledged to Director, Directorate of IT&SS, University of Kashmir.

13. The technical bid should consist of qualifying information, eligibility criteria, product brochure, MAF, GST, PAN card, EMD, Tender document fee in the shape of DD.



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14. The date and time of opening of Financial-Bids shall be notified on website

http://jkTenders.gov.in. This will be conveyed to the qualified bidders automatically through an e-mail message on their registered e-mail address. The Financial-bids shall be opened accordingly online on the same website in the office of the Director, IT&SS University of Kashmir, Srinagar.

15. The e-Bids will be electronically opened in the presence of bidder's representatives, who choose to attend at the venue, date and time mentioned in the above table or any subsequent day to the convenience of the Tender Opening Committee. An authority letter of bidder's representative will be required to be produced.

16. In the event of date specified for e-Bids opening being declared a holiday then the date for opening of e-Bids shall be the following working day at the appointed time and place.

17. The University of Kashmir reserves the right to cancel any or all the e-Bids/ the e-Bid process without assigning any reason thereof. The decision of the university will be final and binding.

18. 15% bank guarantee (during the warranty period) for the total value of supply order to be provided / submitted by the qualified vendor in whose favour the supply order is issued.

19. Minimum AVERAGE ANNUAL TURNOVER of Rs.1 Crore in any one of the last 3 financial years. (Balance sheet/CA certificate to be enclosed, duly supported by the income tax return for financial years 2016-17, 2017-18, 2018-19).

20. The FIRM (supplier) will arrange necessary transport and labour at own cost for loading and unloading the items to the locations across valley.

21. Minor wiring upto 5 meters and electric points required for the powering ON the smart class room

solution / system shall have to be provided by the supplier without any additional cost. 22. Installation of network rack, patch panel, I/O box and network punching if required at the time of

installation of digital classroom solution should be done by the supplier without any additional cost. 23. Partial bidding will be rejected. 24. All the rates quoted should be inclusive of all taxes including the GST. 25. The contract shall be valid for a period of 12 months, from the date of issue of Purchase Order. 26. The University of Kashmir reserves the right to increase or decrease the quantity of the required

goods/services without any change in the terms & conditions and prices quoted by the Firm. 27. Hard copy of Technical bid documents (complete) must be delivered to the office of Directorate of

IT&SS, University of Kashmir– 190006 in sealed covers by or before 30-01-2020 upto 03.00 p.m. The envelope (Marked as Technical Bid) shall contain all the documents mentioned below (a) to (h), and sealed.

a) A copy of the last audited balance sheet of your firm.

b) Up-to-date Income-Tax clearance certificate from the Income-Tax Officer concerned, certifying that the bidder has cleared all the Income-Tax dues.

c) Proof of manufacturing unit / Authorized partner / dealer letter from the Principal (OEM).

d) The names of the organizations to which same equipment have been supplied preferably along with supply order in recent past.

e) GST Registration No.

f) Affidavit by the bidder stating that the bidder has not ever been blacklisted/debarred.

g) Technical compliance statement.

h) All related Catalogue/Brochure/Manual should be submitted

25. For any kind of queries, reach us through email at [email protected]

Sd/-

Director Directorate of IT&SS University of Kashmir

No: F-TENDER (SmartClass/ITSS/KU/20) Dated:06-01-2020



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Annexure A

To,

Director

Directorate of IT&SS

University of Kashmir,

Srinagar.

BID PROPOSAL SHEET

(ON THE LETTER HEAD OF THE BIDDER)

Subject: Supply of equipment/s to the Directorate of IT&SS,UNIVERSITY OF KASHMIR, Srinagar.

Dear Sir, We, the undersigned Tenderers, having read and examined in detail the specifications as

specified in this document in respect of Supply of _________equipment/s to the Directorate of IT&SS, UNIVERSITY OF KASHMIR, Srinagar do hereby propose to supply the required products and services.

Tender No.

Tender Fees Submitted

YES/NO (Please strike off whatever is no applicable)

Amount Mode Date of Issue Name of Bank Valid up to

Demand Draft

EMD submitted YES/NO (Please strike off whatever is no applicable)

Amount Mode Date of Issue Name of Bank Valid up to

Demand Draft

Test Testing

ADDITIONAL PURCHASE/WORK ORDER: We understand that the Directorate of IT&SS, UNIVERSITY OF KASHMIR, Srinagar, in case of the requirements may also place repeat purchase order/work order. In such cases, we shall accept and execute all the purchase/work order placed on us by the Directorate of IT&SS, UNIVERSITY OF KASHMIR, Srinagar.

BID PRICING: We further declare that the prices stated in our proposal are in accordance with your Terms & Conditions in the bidding document. We further understand that the quantities as specified in this Tender may increase/decrease at the time of Award of Purchase Order as per the requirements of the Directorate of IT&SS, UNIVERSITY OF KASHMIR.

QUALIFYING DATA: We confirm that we satisfy the qualifying criteria and have attached the requisite documents as documentary proofs. In case you require any further information/documentary proof in this regard during evaluation of our bid, we agree to furnish the same in time to your satisfaction.

PAYMENT TERMS: We hereby declare that in case the contract is awarded to us, we agree with payment terms specified in the tender documents.

Date, Signature and Seal of the Manufacturer/Bidder



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Technical Specifications (Annexure B)

PART A: Smart Classroom Solution:

S.N

o

Item Description of the item

1 Central Controller Intel I5 based CPU with 8GB RAM

1 TB HDD

Preloaded Genuine Windows 10 SL

2 Visual Presenter A4 Size, 1/3” CMOS Sensor

minimum 12 X Optical Zoom

having resolution 1080p or higher

with output XGA,SXGA,WXGA,1080P,

Focus should be Auto/Manual

Image rotation: Tilt, rotation (90,180,270 degrees)

Lens Rotation: Vertical 330 degrees

Should have auxiliary lights

White Balance: Auto/Manual

Should have color/brightness adjustment, having

ability to capture (min. 32 volatile images) and

split/mirror/freeze images

Image Positive/Negative: Yes

Input/Output: VGA, Audio, Microphone, USB, plug

and play software

3 Audio

Configuration

Wireless voice Amplifier speaker system (min

50W)

Built in Amplifier and dual channel receiver with

dual wireless MIC compatibility

4 Interactive Board High quality optical Ceramic Interactive board 72”

or higher

Resolution: 1920 x 1080 Pixel or Higher

AV Inputs/Outputs:

Input: USB media Play Port,Touch Frame USB

Port , HDMI port, S-Video, YPbPr/YCbCr/Audio,

VGA, PC audio,AV,RS232

Output: AV,SPDIF,VGA

Multimedia File Formats Support:

Video: MPEG1, MPEG2,

MPEG4,H264,RM,RMVB,MOV,MPEG,VC1,Di

vx,FLV(Support 1080P HD Decoding)

Audio: WMA,Mp3,M4A,(AAC)



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NOTE:

1. Integrated end to end solutions fulfilling the specifications and requirements as mentioned above are also encouraged to participate in the tender.

2. Solution should include all wires, cables and fixtures. 3. All integrated/disintegrated solutions mentioned in the tender should have min 3 years onsite

warranty. 4. All in one integrated (bundled) solution may be preferred over standalone one’s having similar or

higher specifications.

4:3 Aspect ratio

Touch Surface: Anti Glare Toughened Glass

Touch Sensor: IR

Touch Points: Min 10 points touch

Writing Tools: Pen or Finger

Communication interface: USB

Should have HID support

5 Multimedia

Projector

DLP/LCD Short Throw projector

Min 3600 Lumens Brightness or Higher

10000:1 Contrast Ratio

Should have Wireless Connectivity

Reputed Brand

6 Projector Mounting

Rod

Fully adjustable projector mount featuring 15-degree tilt,

15-degree swivel, and 360-degree rotation, hitting all the

right viewing angles, Height adjustment up to 3 feet.

7. Internal Cables As per requirements



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Part B:Automatic Servo Stabilizer & Power backup for Smart Classrooms

Item Description

AUTOMATIC

VOLTAGE

STABILIZER

Capacity: 5 KVA,6 KVA,10 kVA

Phase: Single Phase

Input Voltage Range: 90-220V

Output Voltage: 220V±3%

Frequency: 50Hz/60Hz

Current Type: AC

Protection Over Voltage: <240±2V

Protection Lack Voltage: <185±2V

Delay: 5 sec

Display: LED

Temperature Range: -5 to 40 deg C

Warranty: 2 years

Wave form: Pure Sine Wave

Software support: Novel Netware/UNIX/Windows NT/Solaris

Alarms Audible Alarms for Mains Fail, Battery Low and Fault Conditions.

Reputed brand

Online UPS Capacity: 2 KVA,3 KVA,5 KVA,6 KVA,10 KVA

Minimum three hours back up

Input Sense: 110-280V

Output Voltage: 220-240V

Battery type: SMF

Warranty: 2 years for UPS

Reputed brand

Sine Wave Inverter

(with UPS mode)

Capacity: 1KVA,1.5 KVA,2 KVA,3 KVA,4 KVA

Input Sense: 110-280V

Output Voltage: 220-240V

Reputed brand



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Batteries:

TYPE AH RATIO SMF 100AH

150AH TUBULAR Tall tubular Lead-Acid type Batteries with factory charged

condition

150AH

180AH

200AH

BRAND Reputed brand

WARRANTY PERIOD MIN 4 YEARS FOR SMF AND 4 YEARS FOR TUBULAR

BATTERIES

Part C:

S.No Description

1

UTP CAT 6 23AWG solid (supply and laying per Meter price)

2

Supply of electric wire 2.5mm (1+1 wire) (supply and laying per Meter price)

3

Supply of PVC conduit inclusive of saddles (1 inch) (supply and laying per Meter price)

4

Supply of PVC conduit inclusive of saddles (1.5 inch) (supply and laying per Meter price)

5

Supply of PVC conduit inclusive of saddles (2 inch) (supply and laying per Meter price)

6 PLB Duct 35mm inclusive of saddles (Per Meter price)



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Technical Compliance Sheet

S.N

o

ITEM Brand/

Make

Is the item to

be supplied as

per the

specifications

as mentioned in

Annexure B

(Complied-Yes

or No)

Remarks if any

1. Central Controller

Intel I5 based CPU with 8GB RAM

1 TB HDD

Preloaded Genuine Windows 10 SL

2.

Visual Presenter:

A4 Size, 1/3” CMOS Sensor

minimum 12 X Optical Zoom

having resolution 1080p or higher

with output

XGA,SXGA,WXGA,1080P,

Focus should be Auto/Manual

Image rotation: Tilt, rotation

(90,180,270 degrees)

Lens Rotation: Vertical 330 degrees

Should have auxiliary lights

White Balance: Auto/Manual



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Should have color/brightness

adjustment, having ability to capture

(min. 32 volatile images) and

split/mirror/freeze images

Image Positive/Negative: Yes

Input/Output: VGA, Audio,

Microphone, USB, plug and play

software

3. Audio Configuration:

Wireless voice Amplifier speaker

system (min 50W)

Built in Amplifier and dual channel

receiver with dual wireless MIC

compatibility

4. Interactive Board :

High quality optical Ceramic

Interactive board 72 or higher”

Resolution: 1920 x 1080 Pixel or

Higher

AV Inputs/Outputs:

Input: USB media Play Port,Touch

Frame USB Port , HDMI port, S-

Video, YPbPr/YCbCr/Audio, VGA, PC

audio,AV,RS232

Output: AV,SPDIF,VGA

Multimedia File Formats Support:

Video: MPEG1, MPEG2,

MPEG4,H264,RM,RMVB,MOV,MP

EG,VC1,Divx,FLV(Support 1080P

HD Decoding)

Audio: WMA,Mp3,M4A,(AAC)

4:3 Aspect ratio

Touch Surface: Anti Glare Toughened

Glass

Touch Sensor: IR

Touch Points: Min 10 points touch

Writing Tools: Pen or Finger



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Communication interface: USB

Should have HID support

5. Multimedia Projector :

DLP/LCD Short Throw projector

Min 3600 Lumens Brightness or Higher

10000:1 Contrast Ratio

Should have Wireless Connectivity

6. Projector Mounting Rod:

Fully adjustable projector mount featuring 15-

degree tilt,

5-degree swivel, and 360-degree rotation,

hitting all the right viewing angles,

Height adjustment up to 3 feet.

7. Integrated Smart Class End to End Solution

(Bundled Advanced Smart Classroom System)

8. AUTOMATIC VOLTAGE STABILIZER

5 KVA

6 KVA

10 KVA

9. Online UPS

2 KVA

3 KVA

5 KVA

6 KVA

10 KVA



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10 Sine Wave Inverter

(with UPS mode)

1 KVA

1.5 KVA

2 KVA

3 KVA

4 KVA

11. SMF Batteries

100AH

150AH

12. TUBULAR Batteries

150AH

180AH

200AH

`

13. UTP CAT 6 23AWG solid (supply and laying per Meter price)

14. Supply of electric wire 2.5mm (1+1 wire) (supply and laying per Meter price)

15. Supply of PVC conduit inclusive of saddles (1 inch) (supply and laying per Meter price)

16. Supply of PVC conduit inclusive of saddles (1.5 inch) (supply and laying per Meter price)

17. Supply of PVC conduit inclusive of saddles (2 inch) (supply and laying per Meter price)

18. PLB Duct 35mm (Per Meter price)




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CERTIFICATE AND DECLARATION:

a) I/We certify that no addition/modification/alteration has been made in the Original

Tender Document. If at any stage addition/modification/alteration is noticed in the

Original Document. I/We will abide by the terms and conditions contained in the

original tender document, failing which Directorate of IT&SS, UNIVERSITY OF

KASHMIR, Srinagar reserves the right to reject the tender and/or cancel the contract.

b) It has been certified that all information provided in tender form is true and correct to

the best of my knowledge and belief. We hereby declare that our proposal is made in

good faith, without collusion or fraud. No forged/tampered document(s) are produced

with tender form for gaining unlawful advantage. We understand that the Directorate

of IT&SS, UNIVERSITY OF KASHMIR, Srinagar is authorized to make enquiry to

establish the facts claimed and obtained confidential reports from clients.

c) In case it is established that any information provided by us is false/misleading or in

the circumstances where it is found that we have made any wrong claims, the

Directorate of IT&SS, UNIVERSITY OF KASHMIR, Srinagar is authorized to

blacklist our firm/company/agency and debar us in participating in any tender/bid in

future.

d) I/We assure the Institute that neither I/We, nor any of my/our workers, will do any act which is improper /illegal during the execution, in case the tender is awarded to us.

e) I/We assure the Institute that I/We will NOT be outsourcing any work specified in the tender document, to any other firm.

f) Our Firm/Company/Agency has not been blacklisted or banned by any Govt. Department, University, Autonomous Institute or any other Govt. organization.

g) I/We certify that, I have understood all the terms & conditions, as indicated in the tender document, and hereby accept all the same completely.

h) I/We, further certify that I/We, possess all the statutory/non-statutory registrations, permissions, approvals, etc., from the Competent Authority for providing the requisite services,

i) I/We hereby declare that this tender on acceptance communicated by you shall

constitute a valid and binding contract.

j) I/We certify that the submitted quotation duly paginated and contains from page no. 1

to…….




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“Annexure C” AFFIDAVIT REGARDING BLACKLISTING/ NON-BLACKLISTING FROM TAKING PART To be executed on Rs.10/- Stamp paper & attested by Public Notary/Executive Magistrate by the bidder)

I/We Proprietor/Partner(s)/Director(s) of M/S.-------------------------------------- hereby declare that the firm/company namely M/S.----------------------------------------------------------------- ----------- has not been blacklisted or debarred in the past by Directorate of IT&SS, UNIVERSITY OF KASHMIR, Srinagar or any other Government organization from taking part in Government tenders.

Or

I/We Proprietor/Partner(s)/Director(s) of M/S. ----------------------------------------hereby declare that the firm/company namely M/S.----------------------------------------------------------------- ------------was blacklisted or debarred by UNIVERSITY OF KASHMIR, Srinagar, or any other Government Department from taking part in Government tenders for a period of ---------- years w. e. f.-----------------. The period is over on--------------and now the firm/company is entitled to take part in Government tenders. In case the above information found false I/We are fully aware that the tender/contract will be rejected/cancelled by Directorate of IT&SS, UNIVERSITY OF KASHMIR, Srinagar, and EMD/SD shall be forfeited. In addition to the above Directorate of IT&SS, UNIVERSITY OF KASHMIR, Srinagar, will not be responsible to pay the bills for any completed/ partially completed work. Signature…………………………………………………… Name……………………………………………………………

Capacity in which assigned: ……………………………………………… Name & address of the firm: ……………………………………………… Date:

Signature of Bidder with seal.



Dated: -

16

Cost of Tender document Rs 1,000/- to be paid in the form of Demand Draft payable to Director,

Directorate of IT&SS, University of Kashmir, Srinagar 190006.

TENDER document

No_________________________

DD No___________ dated_____________

for Rs 1,000/- ( cost of TENDER document ).

1. Name of the Firm ____________________________

2. Address of the Firm:

a) Postal ___________________________________

b) Website (if any) ____________________________

c) Email____________________________________

3. Telephone No’s a) Office _____________________

b) Mobile______________________

4. Name, Address and Telephone No of contact person____________________________

5. Earnest Money of Rs. 1,00,000/- through CDR/DD dated ___________ payable

at______________ attached.

6. GST Registration No____________________________

7. Total No. of the Institutions to which presently such equipments supplied _____________ (Attach

a copy of supply order and performance report)

8. Details of special offer (if any)_________________________________



Dated: -

17

CHECKLIST FOR BID/TENDER SUBMISSION

(The following check-list must be filled in and submitted with the bid documents)

Pre- Qualification Bid

S. No. Particulars Attached

Cover letter by bidder (On the Letter Head of the Bidder) (As per Annexure A)

1. EMD and Tender Fees as specified in Bid 2. Duly Filled Technical Compliance Sheet 3. A copy of the last audited balance sheet of your firm 4. Details of the income tax clearance certificate 5. Proof of manufacturing unit/ Authorized dealer letter from the Principal

OEM.

6. The names of the organizations to which same equipment have been

supplied along with supply order in recent past

7. GST Registration No. 8. Affidavit to the effect that the bidder is not Black Listed by any

State/Central Universities NIT/IIT/IIIT (Furnish details as per Annexure-C)

9. The schedule of requirement indicating the make offered without

indicating the pricing components along with the technical bid

10. The statement of deviations from financial terms and conditions, if

any?

11. Duly signed Technical Bid under a sealed cover

university of kashmir - request for proposal (rfp ...university of kashmir (naac accredited grade...

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