unit leader’s guide (part 2) - pacifica district home...

2013

PACIFICA DISTRICT, ORANGE COUNTY COUNCIL B O Y S C O U T S O F A M E R I C A

Unit Leader’s Guide (Part 2)

Camporee Planning Guide 2 Pacifica District, OCBSA MS Word 2007 Fn: Camporee_Planning_Guide_EGP_2013 new

Please check the following website periodically for updates (marked in red) and other event updates:

http://pacifica.OCBSA.org/Camporee.htm

Official information website for this year’s OCBSA Pacifica District Camporee.

Name Position E-Mail (Knight) Joseph McEntee Senior Patrol Leader [email protected]

(Lord) Fred Larson Adult Advisor [email protected]

(Vassel) Jeff McHenry Adult Advisor [email protected]

(Squire) Ed Pavloff Registration Info. edward.g.pavloff - j [email protected]

Camporee Theme … and a little history too

The medieval era, of ten called The Middle Ages or the Dark Ages, began around 476 A.D. following a great loss of power throughout Europe by the Roman Emperor. The Middle Ages span roughly 1,000 years, ending between 1400 and 1450. Though, in Spain, 1492 is considered the end of their medieval period and the beginning of the modern era. The Middle Ages were dominated by: • A Surge in Chr ist ianity leading to the bui lding of great cathedrals . • Clearing of large tracts of land by peasants . • Sett l ing of new towns and vil lages. • Bui lding of great castles by local nobil i ty . The period was one of human expansion, central izat ion and great pol it ical upheaval and violence, result ing in the foundation of many modern European countr ies. At this “Camp-A-Lot ” you may encounter roving Knights in the f ield, defenders of the realm. Greet them with honor ! Be advised, when in the f ield or tournament an armored Knights would raise his helmet visor as a signal of respect to another knight and where legend has it we derived today’s hand salute; st i l l used today as a sign of respect.

http://pacifica.ocbsa.org/Camporee.htm

mailto:[email protected]





Table of Contents Camporee Theme … and a little history too .................................................................................................. 2

Contents .................................................................................................................................................................... 3

Preamble .................................................................................................................................................................. 4

General Information ............................................................................................................................................. 4

Event Staff …………......................................................................................................................................... 4

Schedule (No Change) ……............................................................................................................................. ...... 4

Events & Activities …………………………………………………………………………………………………………………..4

Tips ……………………………............................................................................................................................. 5

The Competitive “Scored” Events……………………………………………………………………………………………..5

Morning “Competitive” Field Events

First Aid / Knots ...…………………...................................................................................................6

Height & Distance Est. / Obstacle Course / Fire-building / Archery / Pioneering … 7

Other “Competitive” Events

Patrol Flag / Banner & Patrol Shield Competitions / Golden Spoon & Pie Tim ….….8

Scoutmaster/SPL Competitions / Campsite Inspection / Unit Pioneering Project...9

Pioneering Project Safety .......................................................................................................... 10

Non-Scored Field Events (Afternoon)…………………………………………………………………………………....10

Afternoon “Non-Scored” Field Events

Capture the Castle Flag / Dodge Ball & Tug-O-War Tournaments …………………….… 11

Judging …………………………………………………….................................................................................................. 11

Miscellaneous Information ………….…………................................................................................................... 11

Exhibits

Exhibit 1 - Campsite Inspection Form (Replacement) ................................................................. 12

Exhibit 2 – Pioneer Project Score Sheet …………………………………………………………………………13

Exhibit 3 – Intro. To Outdoor Leadership Skills ……………………………………………………………..14


Preamble Orange County Council – “Camporee District Planning Guide” contains a two-part Unit Leader’s Guide (Parts 1 & 2) that are developed and released consecutively. Part 1 released previously (posted on the district website) contains the necessary general information and forms for the district unit leaders to coordinate and prepare in advance of the scheduled district event. This document, Part 2, contains the more specific information regarding the planned events and activities developed and finalized by the Camporee youth staff.

General Information Event Staff The district Camporee is supported by a contingent of both adult and youth volunteer staffers. The youth staff are assigned key roles to facilitate the learning / leadership / experience process while the adult staff provide mentoring and support functions. Please remember that Camporee is a boy run event and the Scouts have put a lot of time and effort into planning and organizing the event and each Scout takes their assignments very seriously. In an effort to ensure all Patrols have the opportunity to participate in all of the morning skills competitions they will keep the events open until your Troop SPL or Webelos Leader clears your Troop/Pack from the competition field with the Camporee SPL.

Schedule

(There are no updates to the daily Camporee schedule as provided in the previously released Part 1 of the Unit Leader ’s Guide. re Check again at the Cracker-barrel.)

Events & Activities

The following sections contains information on various Competitive Events, Non-scored Events, Shooting Sports, and other miscellaneous activities. Delays There may be some unavoidable delays at certain events. Please be patient. You may want to move to other shorter event lines if possible.


Tips Some simple guidelines for the event:

Once your scout unit has established / submitted the names of the patrols competing during the Camporee Registration period, don’t change them during Camporee weekend. This can greatly reduce your chance of winning Presidential.

You must participate in all of the “competitive” events, with the exception of the Scoutmaster / SPL Competition in order to be qualified to win the coveted “Presidential Award”. The competitive events include all of the patrol competitions in the morning as well as the troop competitions to include Campsite Inspection, Pioneering Project (see the rules for your project), and Golden Spoon/Pie Tin.

When your Patrol checks in at any of the competitive events, please give the Staff - Event Leader your troop number and the name of your patrol to record.

Scoring is based upon a compilation of all of your competitive scores. The better you are prepared the better chance you have of winning.

Show your scout spirit, demonstrate leadership and team work, and please refrain from arguing.

Get motivated / creative and have fun with the Camporee theme, including your attire, props, gateway project and other medieval embellishments, etc.

Being “Prepared” includes your “10 Essentials”. The basic 10+ Essentials include: pocket knife (scout must carry the Totin’ Chip, Whittlin’ Chip as applicable), personal first aid kit, sun screen, waterproof matches and fire starter, food, signal device, water, extra clothes, rain gear, compass, flashlight.

Reminder: No firearms or weapons allowed including swords, spears or replicas of medieval weapons. Toy firearm / weapons are also banned. Any such weapons will be confiscated. Under the supervision of an Adult Leader the exceptions include; scout-type pocket knives (see bullet item above / BSA rules apply) or specific use tools (hatchets/axes) that relate to the pioneering project / axe yard.

The Competitive “Scored” Events

All events are entirely Scout planned, run, and managed. Arguing, negotiating, or otherwise disagreeing with the youth staff may result in disqualification from the event as well as earning Presidential and may result in your Troop being asked to leave the Event Field. All events will have a contingent of points dedicated to Scout Spirit. Scouts will be graded on their yell, flag, uniform, 10 essentials, leadership and teamwork. All Patrols must compete individually. There is no passing of information from one patrol to another. Scouts may not switch between patrols. All Patrols must remember to adhere to the Scout Oath and Scout Law when participating in all scouting events and activities.


All Patrols (and every scout in the patrol) are not allowed to carry or use any electronic or scoring devices while on the event field. Your patrol could be disqualified from the event(s) and the electronic devices confiscated. Adult Patrols are not planned for this Camporee. Patrol Skills Competition (Webelos & Boy Scouts) There will be 2 divisions of competition, Webelos and Boy Scouts. Boy Scouts will compete against Boy Scouts, and Webelos will compete against Webelos. Webelos are encouraged to participate in all of the events, regardless of their skill level. The Webelos Patrol competition will be judged apart from the Boy Scout patrols competition. Webelos scoring will be based on Webelos skills as well as their Patrol spirit. Recommended size of a patrol is 5-8 Scouts. NOTE: Written Event Instructions will be read (explained) by the Camporee Youth Staff - Event Leader to all competing patrols prior to the start of each of the events.

Morning “Competitive” Field Events

First Aid Welcome to the first medieval event! This will test your entire Patrol’s field skills (Tenderfoot to 1st Class) where you will encounter various wounds sustained in the field, hurry cases, critter bites and other types of injuries. You will be scored on how accurate and proficient you treat these wounds including the quality and skill demonstrated for the first aid given.

Knots Your Patrol must tie six (6) standard Boy Scout knots and three (3) extra credit knots as listed below in the least amount of time as possible. The maximum time to complete the standard knots is two and a half (2 ½ ) minutes. Once the Patrol signals they’ve completed the standard knots or they exceed the max time allowed, the Event Staff will evaluate / their score on the basis of elapsed time and quality of the finished knots. The Patrol will then be given an additional sixty (60) seconds to complete the extra credit knots. Skill focus again is time and quality of the finished knots.

Standard Knots: Square Knot, Two Half Hitches, Taut Line Hitch, Clove Hitch, Bowline and Timber Hitch.

Extra Credit Knots: Sheet Bend, Sheep Shank, and Mooring Hitch (Rowing –

Merit Badge).


Height & Distance Estimation

Scouts will determine their distance from the castle wall and will then estimate the height of the wall (necessary for flaming arrows, catapults and trebuchets). You will measure a distance and a height as assigned by the staff. Scouts may use height and distance strategies as described in the BSA handbook. Scouts will not be able to use laser measuring devices, measuring tape, pacing distance, or objects of excessive length. It is also important to note the patrol will remain far from the castle wall. Obstacle Course

This event requires the selection of three (3) scouts from its Patrol ranks to achieve this timely quest. Your goal is to successfully complete physical and mental challenges as fast as possible. Obstacles such hay bales to climb, nets that ensnare are to be overcome for the chance to pull Excalibur from its blessed stone. You need to be “physically strong and mentally awake” to succeed this journey.

Fire-Building

This is a timed event involving the entire Patrol working in conjunction with one another to start a fire using only the wood and materials provided by Event Staff. The goal is to burn through a string tied horizontally one (1) foot off the ground between two stakes. Time is of the essence!!!! Patrols will be given three (3) matches in which to start the fire to burn through string. Patrols may request up to three (3) more matches, albeit additional time will be given with each extra match provided.

Archery (Scored)

Each patrol wil l select three (3) bowmen to shoot f ive arrows each at assigned targets. Scor ing wil l be based on accuracy and precision while following al l safety procedures and rules established by BSA and the Range Master / Event Staff . Note: Be sure the bowmen you wil l select from YOUR Patrol were granted approval for the Shooting Sports venue (Archery). Any violat ions may result in loss of points or event disqualif ication. Pioneering: Patrol members must tie multiple lashings at the same time, thus teamwork and full participation is critical. Patrols will need to tie all of the lashings (square, diagonal, round, and tripod) in a ninety (90) second time period. Once the Patrol signals they’ve completed the standard knots or they exceed the max time allowed, the Event Staff will evaluate / their score on the basis of elapsed time and quality of the finished lashings. Patrols will then be given another three (3) minutes to tie six (6) square lashings to create a ladder and use it to climb the castle wall. Proper rope and proper lengths for pioneering poles will be provided.


Other “Competitive” Events & Activities Patrol Flag / Banner Competition (separate from Patrol Shield competition): Show your Scout Spirit by submitting your patrol flags / banners for judging. Entries must be delivered to the staff area. See the Schedule of Events for the proper submission time. Judging criteria is at the sole discretion of the Judges.

Patrol Shield Competition: In addition to the Patrol Flags, Patrols may show off their creative team talent and medieval design by submitting a Patrol Shield (only one per Patrol). Materials may be either cardboard, foam-core, or clean-sanded wood. Consumer purchased shields are not allowed – they must be hand-made. The shield must fit inside an overall envelope of four (4) feet high by three (3) feet wide. The front of the shield should be decorated by hand (drawn, painted, color pen, etc.) and may include 3-dimensional artifacts if securely attached. See the Schedule of Events for the proper submission time. Judging criteria is at the sole discretion of the Staff Judges. Golden Spoon/Golden Pie Tin: Separate awards will be given for best entrée and best dessert. Only scouts may participate in the preparation of meals. Prepared dishes should feed six (6) judges. Judging criteria is at the sole discretion of the Knights of the unsound table (Staff Judges). This is an event to measure your Scout’s ‘Iron Chef’ cooking skills. Meals / Desserts entries should be planned and prepared by Scouts. Each unit should send their prepared dishes (enough to feed our hungry judges) to Staff Headquarters for judging at the appropriate time (see Camporee “Schedule”). A panel estimated of six (6) judges will subjectively evaluate your dishes on the basis of best taste, presentation, etc. Judging to include both categories: entries for main dish and dessert. Awards will be based upon the best overall in each category. Scoring criteria is subjective and is at the sole discretion of the participating judges. One (1) winner each will be chosen to receive the coveted “Golden Spoon” or “Golden Pie Tin” Awards.

Webelos: Work with your adult leaders to create amazing dishes. We know you will need assistance executing, but the ideas should be yours! Scouts: Your entry must be 100% you. An adult can only assist if safety is at issue.

Important Note: Units are responsible to sign the participation form when they enter their submissions in the competitions.


Scoutmaster/SPL Competitions Competitions are scheduled during the day (Check the Schedule for specific days / times). Show your Scout Spirit and join in the fun of the challenge.

SM/SPL Events: 1. Water Balloon Dodge Ball (Scoutmaster vs. Sr. Patrol Leader) 2. Egg Toss (Scoutmaster and Sr. Patrol Leader)

Campsite Inspection

Note: Please be advised that the form entitled “Campsite Inspection” that was originally provided in the Unit Leader’s Guide – Part 1 (Attachment #5) has been replaced by the “Campsite Inspection Worksheet” provided with this document ULG - Part 2, Exhibit 1 (2 pages). Unit Pioneering Project There will be a separate competition for best Pioneering Project in a campsite. Projects are judged for quality, not quantity. All lashings are to be used properly and knots tied securely. Use your imagination and remember to be eligible, the project must meet these minimum requirements:

a. 25 poles and 20 lashings and only be made of lodge poles, rope and a maximum number of pulleys (4 or less).

b. No prefabrication of parts or assemblies before arrival at camp for any judged project.

c. Adult help is not allowed during project set- up (e.g. holding roles, poles, etc) or ongoing construction; unless an actual safety issue is anticipated / occurs. Leaders may help giving guidance to the SPLs however there will be a hands-off policy for adults during the set-up / build process.

d. Use only natural materials (Lodge poles, wood, rope, etc.) Examples of allowable exceptions: Pulleys, flags, theme-based decorations, Troop signage, anchor stakes and safety lines Examples of what is not allowed: metal fasteners, zip ties, nails, tape, and adhesives of any kind.

e. Projects must be completed as noted in the Camporee “Schedule”. f. Ensure the safety of your pioneering project in that it has appropriate lashings, and is

architecturally stable. A violation of items a, b, c, d, e, or f is grounds for either a reduction in points or disqualification from the event and exclusion from competing for the Presidential Award. Note: A band of starving Serfs (Commissioners) will be assessing the Unit Pioneering Projects (See Exhibit 2 for the Pioneer Project Score Sheet). Beware, they are old and grumpy and should not be fed hand-outs that may inhibit their ability to move along to the next encampment.


Pioneering Project Safety

Adult leader knowledgeable in lashings must be present at all times during the construction.

An adult leader certified in Climb-On Safety must be present when any youth or adult is working higher than 6’ off the ground.

All stakes must be covered or blunted.

Support lines must have safety markers.

No climbing above 6 feet will be allowed.

If a structure is more than 6 feet high then the entire structure will need to be assembled on the ground, lifted into place (using adequate safety lines / manpower), and secured safely.

All structures will be limited to 20 feet in height, including flagpoles. Exceeding this limit will result in a scoring deduction of 10 points.

If a safety issue arises that requires a Scout to climb over the 6 foot restriction, the Unit Leader must obtain authorization from the Camporee Staff Safety Committee and/or the Camporee Adult Advisor in advance, and the following requirements shall apply:

o An adult leader certified in “Climb-On Safety” must be present when any youth or adult is working higher than 6’ off the ground.

o All projects must be properly anchored properly before ANY climber is authorized to climb.

o With any pioneering project taller than 6’ off the ground, any participant in the project, whether builder or user, working higher than 6’ off the ground needs to wear a helmet and harness and be spotted by an anchored belayer.

o All climbers must wear non-skid shoes. o One person is allowed to climb on a project at a time.

The Safety Committee will continuously inspect projects for safety. Any issues identified by the Safety Committee will be handled according to the procedure noted above.

The “Non-Scored” Events

The adventure continues with the Afternoon Field Events. These non-scored events will be comprised of a combination of “Staff”, “Pack” and “Troop” run activities as noted below. They are meant for the scouts to join together and to have lots of fun. All events are purely voluntary and everyone is welcome! Important: In order to participate in the following Afternoon Events, the SPLs must sign-up their unit at the Friday evening Cracker-Barrel. Staff Event Leaders and Adult Field Advisor will remain on the Event field to help coordinate these games.


Afternoon “Non-Scored” Field Events “Hear Ye, Hear Ye”.…Rules will be thoroughly explained before the events begin! Capture the Castle Flag (CTF): Join us for a camp-wide capture the Castle Flag game! All participants will be divided into two opposing teams. Game specific rules regarding such things as jail and safe spot will be thoroughly explained before games begins. This epic game of CTF will encompass the land between two distant castles. Be fearless in your quest but beware of opposing Knights trying to capture your castle’s flag. Dodge Ball Tournament A group of 10 scouts (naives) from each troop will take part in this elimination- style event. A team must only use naives from their troop. Troops are free to change any or all of the competing naives from round to round. Tug of War Tournament A group of 10 scouts (more naives) from each troop will take part in this elimination style event. Troops are free to change any or all of these naives from round to round. A Special Note: Our apologies for not having a build a “Catapult” tournament as

Camporee lasts only a weekend and after many attempts, we were unsuccessful in building one within that time-frame. If the Lords from other lands perhaps would like to try, The King’s has decreed that you may build it and bring-it-on to demonstrate the skills we do not possess. (Sorry, no additional points awarded, just a friendly cheer….

Huzzah ! ).

Judging The decisions of the Youth Event Staff and Camporee Adult Leaders are final. Any concerns must first be addressed between the Unit and Camporee SPLs and, if unresolved, between the Unit and Adult Staff Leaders. Please remember that Camporee is “boy-run” and they are doing their best to execute a complex series of events and your cooperation with them is most appreciated.

Miscellaneous Information Another Special Note…IOLS Training will be available during Camporee Make arrangements in advance. Do not leave scouts in camp w/o a leader. (See Exhibit 3, IOLS Flyer)


Exhibit 1

Campsite Inspection Scoring Work Sheet

Troop Number ________

Points Awarded

Possible Points

Description

Both the Scout and Adult areas should be considered when grading Section A Layout. Grader ____________________

1 – 10 Points

Layout: Is there a definitive pre-planned set up? Does the camp have an organized format? Remember some sites will be odd shaped due to space available. Do not deduct points if layout is forced to change to meet the site requirements.

1 – 5 Points

Axe Yard: Is there an axe yard with an axe? Is it properly roped off with ample distance from the center of the yard to the rope?

5 Points Duty Roster Posted: Is there a duty roster posted and is it legible?

5 Points Menu Posted: Is there a menu posted and is it legible?

5 points Tour Plan Posted: Is there an approved tour permit posted and properly filled out?

5 Points U.S. Flag: Is the American Flag Displayed Properly?

5 Points Unit Flag: Is the Unit Flag Display Properly?

5 Points Pioneering: Is there a gateway or pioneering project that shows pioneering skill?

Total Layout

Section B. Safety Grader ____________________

5 Points Adult on Duty: Is there a responsible Adult on Duty? If yes score 5 points.

1 – 5 Points

Safety Ribbons: Are there safety ribbons attached to each tent rope, any perimeter rope and the axe yard perimeter?

5 to -5 points

First Aid Kit: Is there a First Aid Kit Visible and Accessible in Camp? If the First Aid Kit is missing score -5.

5 Points Fire Equipment: Are there two buckets, one filled with sand and the other filled with water, and a shovel centrally located in the campsite?

5 Points Fire Equipment: is there one Fire Extinguisher per cook area?

1 – 5 Points

Rules: Are all fire sources at least 10 feet away from any tent? Is there a 10-foot area cleared around the cook stove. Is all food stored in patrol boxes or a supply tent?

Total Safety

Section C. Cleanliness Grader ____________________

5 Points Scouts in Camp: If there are no Scouts in the Camp except for the SPL During the Competitive events score 5 points. (The SPL is not required to be in camp.)

1 – 5 Points

Personal Equipment: Is gear inside of the tents organized or in a jumble? You may not open a tent that is closed. If all tents closed score 5 points.

1 – 5 Points

Tents: Are all tents set up correctly?

1 – 5 Points

Clean Campsite: No trash around all of the equipment, materials and tools stowed properly.

5 Points Theme Items: Score 5 points if there are theme items present.

Total Cleanliness

Total Score _____________


Exhibit 2

Pioneering Project Score Sheet Troop/Pack Number _______ Total Points ____________ Grading guidelines:

To qualify, the project must use a minimum of 25 poles and 20 lashings.

Consider what percentage of a project meets the criteria. For example, give more points to a project with three loose lashings out of 100 total lashings; give fewer points to a project with three loose lashings out of 20 total lashings.

Maximum possible points: 100+

Points Awarded

Possible Points

Description

Lashings and Knots

0 to 15+ points

Lashing types: 5 points for each type of lashing. 1 lashing = 5 points, 2 lashings = 10 points, 3 lashings = 15 points. Add 1 point for each additional lashing.

0 to 15 points

Application of lashing types: Certain joints require specific lashings. Were the appropriate lashings used?

0 to 20 points

Tight lashings: Are the lashings tight? Do any joints slip?

0 to 10 points

Rope ends: Are all ropes whipped or spliced?

0 to 5 points

Knots: If knots are used for other than lashings, are they tied and used properly? If no knots are used, give max points.

Overall Project

0 to 15 points

Stability: Is the project stable? Does it use pioneering techniques to improve stability?

0 to 5 points

Theme: Does the project incorporate the Camporee theme? Give more points to project design (a drawbridge for a medieval theme, for example) than theme-related props hung on the project.

0 to 5 points

Flags: Does the project include flagpoles to display American, Troop, and other flags? Can the flags be raised and lowered? Give 3 points for one flag, 5 points for two or more flags.

0 to 10 points

Creativity: Is the design creative? Is it a unique design or include unusual elements? Give Scouts credit for attempting something different.

Deductions

0 to -15 points

Safety: Was the project safe for the Scouts building it? When the project is complete, is it safe for someone on or around it?

0 to -10 points

All-natural materials: Use only natural-fiber rope and pioneering poles. No metal except for pulleys. Deduct 1 point for each non-natural item. Don’t deduct for theme-related props, unless they are a fundamental part of the project structure. Don’t deduct for synthetic rope used for flag halyards or safety lines.

0 to -15 points

Constructed on site: No part of the project can be prefabricated and then brought to Camporee. It must be completely constructed on site.

0 to -25 points

Scout-built: Was the project constructed completely by the Scouts? Deduct points for any adult help except that needed for safety.


Exhibit 3

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