unit a - creating a presentation

8/8/2019 Unit a - Creating a Presentation

1/53

Microsoft Office 2007Microsoft Office 2007-- Illustrated Introductory,Illustrated Introductory,

Windows Vista EditionWindows Vista Edition

Creating A PresentationCreating A Presentation

in PowerPoint 2007in PowerPoint 2007


2/53

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 2

Define presentation softwareDefine presentation software

Plan an effective presentationPlan an effective presentation

Examine the PowerPoint windowExamine the PowerPoint window

Enter slide textEnter slide text

Add a new slideAdd a new slide

ObjectivesObjectives


3/53

3

Apply a design themeApply a design theme

Compare presentation viewsCompare presentation views

Print a PowerPoint presentationPrint a PowerPoint presentation

ObjectivesObjectives

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition


4/53

Defining PresentationDefining Presentation

SoftwareSoftware Presentation softwarePresentation software is ais a

computer program used to organizecomputer program used to organizeand present informationand present information

Presentation software allows you toPresentation software allows you tocommunicate your ideas effectivelycommunicate your ideas effectively

4Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition


5/53

5


SoftwareSoftware Use PowerPoint to presentUse PowerPoint to present

information in a variety of waysinformation in a variety of ways

OnOn--screen presentationsscreen presentations NotesNotes

Audience handoutsAudience handouts

Online meetingsOnline meetings

Outline pagesOutline pages

OverheadsOverheads



6/53

6


SoftwareSoftware With PowerPoint you create slidesWith PowerPoint you create slides

that containthat contain

TextText IllustrationsIllustrations

PhotographsPhotographs

Clip artClip art

ChartsCharts

SmartArtSmartArt

Even sounds and moviesEven sounds and movies



7/53

A Typical SlideA Typical Slide

7

Clip art

SmartArt graphic

Bulleted text

Slide title



8/53

8


SoftwareSoftware With PowerPoint you canWith PowerPoint you can

Enter and edit text easilyEnter and edit text easily

Change the appearance of graphicsChange the appearance of graphics Collaborate online with colleaguesCollaborate online with colleagues

EE--mail a presentation as an attachmentmail a presentation as an attachment

Incorporate information from otherIncorporate information from other

sourcessources

ExcelExcel

WordWord



9/53

9

Planning an EffectivePlanning an Effective

PresentationPresentation Using PowerPoint themes, you canUsing PowerPoint themes, you can

use a design and enter your textuse a design and enter your text

immediatelyimmediately You can go back and tailor yourYou can go back and tailor your

presentation based on the needs ofpresentation based on the needs of

the audiencethe audience

Planning is a critical part of creatingPlanning is a critical part of creating

a presentationa presentation



10/53

10


PresentationPresentation Planning includes:Planning includes:

Determining and outline the messageDetermining and outline the message

you want to communicateyou want to communicate Verifying the audience and the deliveryVerifying the audience and the delivery

locationlocation

Determining the type of outputDetermining the type of output

Determining the designDetermining the design

Deciding on additional materialsDeciding on additional materials

neededneeded



11/53

11


PresentationPresentation Additional materials needed mayAdditional materials needed may

includeinclude

Speaker notesSpeaker notes Audience handoutsAudience handouts

Handouts can include 1, 2, 3, 4, 6, or 9Handouts can include 1, 2, 3, 4, 6, or 9

slides per pageslides per page



12/53

12

Typical Speaker NotesTypical Speaker Notes

While this slide

is presented,

the speaker can

refer to notes

on a printedhandout that no

one else will

see

Notes



13/53

13

Typical HandoutsTypical HandoutsHandouts provide lines

for audience to take their

own notes



14/53



PresentationPresentation When planning a presentation, keepWhen planning a presentation, keep

in mind copyright lawsin mind copyright laws

Intellectual propertyIntellectual property is any idea oris any idea orcreation of the human mindcreation of the human mind

Copyright lawCopyright law is a type ofis a type of

intellectual property law that protectsintellectual property law that protectsworks of authorshipworks of authorship


15/53



PresentationPresentation Fair useFair use permits the public to usepermits the public to use

copyrighted material for certaincopyrighted material for certain

purposes without obtaining priorpurposes without obtaining priorconsent from the ownerconsent from the owner

Unauthorized use of protected workUnauthorized use of protected work

is known asis known as copyrightcopyright

infringementinfringement, and can lead to legal, and can lead to legal

actionaction


16/53


Examining the PowerPointExamining the PowerPoint

WindowWindow PowerPoint opens inPowerPoint opens in Normal viewNormal view

(the default view)(the default view)

Normal view is the primary view forNormal view is the primary view forwriting, editing and designing yourwriting, editing and designing your

presentationpresentation

Normal view is divided into threeNormal view is divided into threepanespanes


17/53


Normal ViewNormal ViewSlides and Outline tabs Slide pane

Notes

pane


18/53


19/53

Normal ViewNormal View

Each set of primary commands isEach set of primary commands is

identified by aidentified by a tabtab

Commands are further arranged intoCommands are further arranged intogroupsgroups based on their functionbased on their function



20/53



Groups

Tabs


21/53


TheThe Outline tabOutline tab displays the text ofdisplays the text of

your presentation in the form of anyour presentation in the form of an

outlineoutline TheThe Slides tabSlides tab displays the slides ofdisplays the slides of

your presentation as small images,your presentation as small images,

calledcalled thumbnailsthumbnails

21Creating a Presentation in PowerPoint 2007


22/53

Nor l iNor l i


Slides tab Outline tab

Thumbnail


23/53



TheThe Quick Access toolbarQuick Access toolbarprovidesprovides

immediate access to commonimmediate access to common

commands that you use all the time,commands that you use all the time,such as Save, Undo, and Redosuch as Save, Undo, and Redo

Quick Access Toolbar

Click to add or remove

buttons to the toolbar


24/53



TheThe statusstatus barbar, located at the, located at the

bottom of the PowerPoint window,bottom of the PowerPoint window,

showsshows messages about what you are doingmessages about what you are doing

and seeing in PowerPointand seeing in PowerPoint

which slide you are viewingwhich slide you are viewing

the design theme appliedthe design theme applied

Left side of status bar


25/53



The status bar displaysThe status bar displays

ZoomZoom sliderslidercontrols,controls,

Fit slide to current windowFit slide to current windowbuttonbutton

View ShortcutsView Shortcuts

Fit slide to current

window button

Zoom slider

View shortcuts


26/53


27/53

Entering Slide TextEntering Slide Text


Click in placeholder to type textClick in placeholder to type text

Placeholder becomes a textPlaceholder becomes a text objectobject

An object is any item that can beAn object is any item that can bemodifiedmodified

Text entered in

placeholder


28/53



When you click inside a placeholder,When you click inside a placeholder,

thethe insertion pointinsertion point appearsappears

Insertion point

Selection box

Indicates that textplaceholder is

selected and can

accept text


29/53



TheThe AutoFit Options buttonAutoFit Options button

indicates that PowerPoint hasindicates that PowerPoint has

decreased the size of all the text sodecreased the size of all the text sothat it fits inside the text objectthat it fits inside the text object

AutoFit Options

button


30/53

Adding a New SlideAdding a New Slide


It is easy to add a new slide to yourIt is easy to add a new slide to your

presentationpresentation

You can choose among nine slideYou can choose among nine slidelayoutslayouts

AA slide layoutslide layout contains text andcontains text and

object placeholders that are arrangedobject placeholders that are arrangedin a specific way on the slidein a specific way on the slide


31/53



You can modify an existing slideYou can modify an existing slide

layout or create a brand new, customlayout or create a brand new, custom

slide layoutslide layout When you click the New Slide buttonWhen you click the New Slide button

on the Ribbon, a Title and Contenton the Ribbon, a Title and Content

placeholder slide appearsplaceholder slide appears


32/53


AA content placeholdercontent placeholdercan be usedcan be used

to insert text or objects such as clipto insert text or objects such as clip

art, tables, or chartsart, tables, or charts To change a slide layout, click theTo change a slide layout, click the

Layout button in the Slides groupLayout button in the Slides group



33/53



Content

placeholderPicture

Clip art Movie or

video clip

Table Graphchart

SmartArt

graphic


34/53


35/53

Apply a Design ThemeApply a Design Theme

AA design themedesign theme incorporates sets ofincorporates sets of

colors for fill, line, and shadow, calledcolors for fill, line, and shadow, called

theme colorstheme colors; fonts for titles and; fonts for titles andother text, calledother text, called theme fontstheme fonts; and; and

effects for lines and fills, calledeffects for lines and fills, called

theme effectstheme effects



36/53


Design themes give yourDesign themes give your

presentation a cohesive lookpresentation a cohesive look

Design themes are found on theDesign themes are found on theDesign tab on the RibbonDesign tab on the Ribbon



37/53


Point to a design theme on thePoint to a design theme on the

Ribbon and you will see aRibbon and you will see a livelive

previewpreview allows you to see how your changesallows you to see how your changesaffect the slides before actually makingaffect the slides before actually making

the changethe change



38/53



Design tab

Design themes

More button


39/53


You can also modify a theme toYou can also modify a theme to

create your own custom themecreate your own custom theme

After making modifications, click theAfter making modifications, click theThemes group More button, thenThemes group More button, then

clicking Save Current Themeclicking Save Current Theme



40/53

Comparing Presentation ViewsComparing Presentation Views

PowerPoint has four basic viewsPowerPoint has four basic views

Normal viewNormal view

Slide Sorter viewSlide Sorter view Notes Page viewNotes Page view

Slide Show viewSlide Show view



41/53


Normal view is the primary editingNormal view is the primary editing

viewview

Slide Sorter view is used forSlide Sorter view is used forrearranging slides and adding sliderearranging slides and adding slide

effectseffects

Notes Page view is for typing notesNotes Page view is for typing notes

to yourselfto yourself

Slide show view is used to give yourSlide show view is used to give your

presentationpresentation41Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition


42/53


You can change views using theYou can change views using the

View Shortcuts on the status barView Shortcuts on the status bar

You can also use the View tab on theYou can also use the View tab on theRibbonRibbon



43/53

Slide Sorter ViewSlide Sorter View


Slides appear as

thumbnails and can be

rearranged


44/53

Printing a PowerPointPrinting a PowerPoint

PresentationPresentation Before you print your presentation,Before you print your presentation,

you should review it and preview ityou should review it and preview it

To preview your presentation, clickTo preview your presentation, clickthe Office Button, point to Print, thenthe Office Button, point to Print, then

click Print Previewclick Print Preview



45/53


PresentationPresentation The Print Preview window offersThe Print Preview window offers

options for previewing and printingoptions for previewing and printing

your presentationyour presentation TheThe Print Preview tabPrint Preview tab appears onappears on

the Ribbonthe Ribbon


Print Preview tab


46/53


PresentationPresentation Using the Print dialog box, you canUsing the Print dialog box, you can

choose to print slides, handouts,choose to print slides, handouts,

notes or the Outline viewnotes or the Outline view

Handouts can be printed as 1,2, 3, 4,Handouts can be printed as 1,2, 3, 4,

6, or 9 per page6, or 9 per page

You can print in Color, Grayscale orYou can print in Color, Grayscale or

Pure Black and White, depending onPure Black and White, depending on

your printeryour printer



47/53


48/53

SummarySummary

PowerPoint is a presentationPowerPoint is a presentation

software program that allows you tosoftware program that allows you to

communicate your ideas effectivelycommunicate your ideas effectively

You can use text, graphics, charts,You can use text, graphics, charts,

and movies and modify them to yourand movies and modify them to your

likingliking

You can choose many outputYou can choose many output

formats, such as onformats, such as on--screenscreen

presentations or handoutspresentations or handouts48Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition


49/53

SummarySummary

Planning is a very important part ofPlanning is a very important part of

creating a presentationcreating a presentation

You should consider the messageYou should consider the messageyou want to deliver, your equipmentyou want to deliver, your equipment

needs, audience needs, andneeds, audience needs, and

additional materialsadditional materials

Speaker notesSpeaker notes

Audience handoutsAudience handouts



50/53

SummarySummary

PowerPoint opens in the Normal viewPowerPoint opens in the Normal view

which contains the Outline and Slideswhich contains the Outline and Slides

tabs, the Slide pane and the Notestabs, the Slide pane and the Notes

panepane

The first slide has a Title Slide layoutThe first slide has a Title Slide layout

Layouts contain text and contentLayouts contain text and content

placeholders which you click to typeplaceholders which you click to type

or add an objector add an object



51/53

SummarySummary

PowerPoint offers several designPowerPoint offers several design

themes which dictate the overall lookthemes which dictate the overall look

of your presentationof your presentation

Design themes include theme colors,Design themes include theme colors,

theme fonts, and theme effectstheme fonts, and theme effects

Design themes are found on theDesign themes are found on the

Design tab of the RibbonDesign tab of the Ribbon



52/53


53/53

unit a - creating a presentation

Documents