unit 6 giving oral academic presentations supplementary materials elc 2203 university english for...
TRANSCRIPT
![Page 1: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/1.jpg)
Unit 6 Giving Oral Academic Presentations
Supplementary Materials Supplementary Materials
ELC 2203 ELC 2203 University English for Business University English for Business
StudentsStudents
![Page 2: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/2.jpg)
Activity -Activity - DiscussionDiscussion
• Discuss with a partner and come up with some guidelines for the
use of fonts, colours, and graphics when designing PowerPoint slides for presentations.
![Page 3: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/3.jpg)
PowerPoint Presentation PowerPoint Presentation GuidelinesGuidelines
• The following slides present guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations.
![Page 4: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/4.jpg)
•Highlight key points and / or reinforce what the facilitator is saying.
•Should be short and to the point, include only key words and phrases for visual reinforcement.
PowerPoint SlidesPowerPoint Slides
![Page 5: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/5.jpg)
•Convey a sense of completeness.
•Show headings and logos in the same spot on each frame.
•Use the same margins, font type, font size, and colours.
Consistency of LayoutConsistency of Layout
![Page 6: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/6.jpg)
FontsFonts
• Font style should be readable.– Recommended fonts: Arial,
Tahoma, Veranda
• Standardise the font throughout– This presentation is in TahomaTahoma..
Do!
![Page 7: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/7.jpg)
• This is a good title size – Tahoma 40 point.
• A good subtitle or bullet point size - Tahoma 32 point
• Content text should be no smaller thanTahoma 24 point.
• This font size is not recommended for content. Tahoma 12 point.
Font SizeFont Size
Your slides must be readable, even at the back of the room.
![Page 8: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/8.jpg)
FontsFonts
• Don’t Sacrifice Readability for Style.
• Don’t Sacrifice Readability for Style.
•Don’t Sacrifice Readability for Style.
• Don’t Sacrifice Readability for Style.
Don’t!
![Page 9: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/9.jpg)
Caps and ItalicsCaps and Italics
• DO NOT USE ALL CAPITAL LETTERS– Makes text hard to read– Conceals acronyms– Denies their use for EMPHASIS
• Italics– Used for “quotes”– Used to highlight thoughts or ideas– Used for book, journal, or magazine titles
![Page 10: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/10.jpg)
Using a TemplateUsing a Template
• Use a set font and colour scheme.
• Different styles are disconcerting to the audience.
• Make the audience focus on what you present.
•Remember NOT to sacrifice readability for style.
![Page 11: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/11.jpg)
Using the Same BackgroundBackground on Each Slide
Do!!
![Page 12: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/12.jpg)
Don’t!
DonDon’’t use multiple t use multiple backgroundsbackgrounds in in your presentation.your presentation.
Changing the style is distracting.Changing the style is distracting.
![Page 13: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/13.jpg)
CCoollouourrss
• Reds and oranges are high-energy but can be difficult to stay focused on.
• Greens, blues, and browns are softer, but not as attention grabbing.
• Reds and Greens can be difficult to see for those who are colour blind.
![Page 14: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/14.jpg)
Avoid These Combinations• Examples:
–Green on Blue–Dark Yellow on Green
–Purple on Blue–Orange on Green–Red on Green
Don’t!
![Page 15: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/15.jpg)
This is a good mix of colours. Readable!
BackgroundBackground CCoollouourrssRemember: Readability!
This is a bad mix of colours. Low contrast.Unreadable!
This is a good mix of colours. Readable!
This is a bad mix of colours. Avoid brightcolours on white.Unreadable!
![Page 16: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/16.jpg)
Graphs and ChartsGraphs and Charts
Make sure the audience can read them!
![Page 17: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/17.jpg)
8
Graphs and ChartsGraphs and ChartsCan you see what this graph is about?Can you see what this graph is about?
![Page 18: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/18.jpg)
Graphs and ChartsGraphs and Charts• Avoid using graphics that are difficult
to read.
• In the previous example, the bright colours on a white background and the small font make the graph hard to read.
• It would be very difficult to see, especially at the back of a room.
![Page 19: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/19.jpg)
This graph contains too much information in an unreadable
format.
10
Don’t!
![Page 20: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/20.jpg)
These are examples of “readable” graphs, with nice line widths and good colours.
““ReadableReadable” Graphs” Graphs
Do!
![Page 21: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/21.jpg)
Charts and GraphsCharts and Graphs
0
10
20
30
40
50
60
70
80
North America Europe Austrailia
Mode A
Mode B
Mode C
Don’t!
![Page 22: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/22.jpg)
Charts and GraphsCharts and Graphs
0
10
20
30
40
50
60
70
80
NorthNorthAmericaAmerica
Europe Australia
Mode A
Mode B
Mode C
Do!
![Page 23: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/23.jpg)
Charts and GraphsCharts and Graphs
• Look at the previous slide again.
• What exactly is the chart about?
• What should be put above or underneath the chart to tell the audience what it is about!
![Page 24: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/24.jpg)
Charts and GraphsCharts and Graphs
• Remember that a chart / graph should always carry a title which explains what it is about !
![Page 25: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/25.jpg)
Example of a readable & understandable chart
Gross flat production in public and private sectors for theyears 1987-88 to 1996-97
0
10000
20000
30000
40000
50000
60000
70000
80000
90000
88 89 90 91 92 93 94 95 96 97
Fla
t P
rod
ucti
on
Title
Gross flat production in public and private sectors from the years 1988 to 1997
![Page 26: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/26.jpg)
Example of a readable & understandable chart
30
40
30
48
40
14
74
24
2
0
10
20
30
40
50
60
70
80
Exhaust gas fromvehicles
Exhaust system intunnel
Excess usage ofvehicles
% o
f res
pond
ents Cross harbour
tunnel
Eastern harbourtunnel
Western harbourtunnel
Factors leading to serious air pollutionTitle
% o
f re
spon
dent
s
![Page 27: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/27.jpg)
IllustrationsIllustrations
• Use only when needed, otherwise they become distracters instead of communicators.
• Should relate to the message and help make a point.
• Ask yourself if it makes the message clearer.
• Use simple diagrams – they are great communicators.
Do!
![Page 28: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/28.jpg)
Limit Each Slide to One Limit Each Slide to One IdeaIdea
• Use Use Bullet PointsBullet Points to Cover to Cover Components of Each Idea.Components of Each Idea.
![Page 29: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/29.jpg)
BulletsBullets
• Limit each bullet point to only a few words - avoid long sentences that go on and on!
• Keep each bullet to 1 to 2 lines, 3 at the most.
• Limit the number of bullets on a screen to 6, 4 if there is a large title, logo, picture, etc.
![Page 30: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/30.jpg)
• To make a slide stand out, change To make a slide stand out, change the font, background, or add the font, background, or add animation.animation.
![Page 31: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/31.jpg)
Limit Animation!Limit Animation!
• Use the same animation throughout the entire presentation.
• Using more than one can be very distracting.– The audience will only see the
animation and not the message you’re trying to get across.
![Page 32: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/32.jpg)
During the presentation…During the presentation…• YOU are the presenter – DON’T let the media dominate the
presentation.• Stand aside – DON’T block the visual !• Expand on points – Don’t read word for
word !• Remove the slide when not talking
about it – DON’T leave it “up” when it’s not needed.
GOOD LUCK!!
![Page 33: Unit 6 Giving Oral Academic Presentations Supplementary Materials ELC 2203 University English for Business Students](https://reader035.vdocuments.us/reader035/viewer/2022062423/56649e2c5503460f94b1a95b/html5/thumbnails/33.jpg)
SourceSource
Adapted from the website of ARMA International (2008) http://www.arma.org/LearningCenter/Facilitator/uploads/PowerPointGuidelines.ppt
(Accessed on 12 April 2008)