ORGANIZATIONAL PROGRAMMING MANUAL

2018

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ContentsUnderstanding the Vision and Mission Statements....................................................................................4

The Statements’ Role.............................................................................................................................4Starfish Learning Center: The Vision and the Mission Statement.........................................................4The Vision and Mission Statement Implications...................................................................................4

The Basics of Programming.......................................................................................................................5Programming Goals:..............................................................................................................................5Programming Objectives.......................................................................................................................6Programming Evaluation and Methodology..........................................................................................7Programming Budget.............................................................................................................................8Programming [Activity] Trips................................................................................................................9

Appendix 1: Starfish Programming Worksheet.......................................................................................10Appendix 2: Program Specific Additions................................................................................................14

Clarification of Terms from Program Development Worksheet..........................................................14Program Objective – SMART+C Worksheet.......................................................................................15Proposed Schedule...............................................................................................................................16Lesson Plan Template..........................................................................................................................17

Lesson Plan Template Explanation..................................................................................................17Lesson Plan Template:.....................................................................................................................19

Program Trip Proposal Template.........................................................................................................20Programming Budget Template...........................................................................................................21Evaluation Tools..................................................................................................................................22

Objective Based Evaluation.............................................................................................................22General Participant Evaluation............................................................................................................23General Staff Evaluations....................................................................................................................24

Appendix 3: Miscellaneous.....................................................................................................................25Educational Resource Links................................................................................................................25

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Organization Goal................................................................................................................................26Organizational Goal Example..........................................................................................................26Organizational Goal Worksheet:......................................................................................................273 Year Goal:.....................................................................................................................................27

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Understanding the Vision and Mission StatementsThe Statements’ Role

The vision and the mission statement provide general guidance for the overall organization and provides parameters for the type of programming offered by the organization. The vision of the organization is established at the inception of the organization, while the mission of the organization may change throughout the organization’s existence. The vision statement is a static statement, while the mission statement is a dynamic statement.

Starfish Learning Center: The Vision and the Mission Statement

Vision Statement [in draft form]: The Starfish Learning Center seeks to express the Gospel of Christ to local youth through love, mentorship, and education.

Mission Statement: We educate, empower, and mentor at-risk youth in the areas of character development, academic proficiency, spiritual formation and social-emotional intelligence, empowering them to overcome and eliminate the limiting factors that lead to at-risk behavior and to secure a bright and promising future.

The Vision and Mission Statement Implications

Vision statements shape the very direction of the organization. Consequently, the subsequent goals are often established for organization growth.

The mission statement provides guidance on the programming of the organization. It helps establish what programs the organization should pursue, and which programs should not be offered by the organization.

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The Vision StatementThe "why" organization exists

The Mission StatementThe "how" organization works

Vision StatementMission Statement

Programming

Each program within the organization may also include a programming statement demonstrating alignment between the program, mission statement, and the vision statement.

The Basics of ProgrammingProgramming Goals:

For the purposes of this manual, goals are assumed to measure quantity and are closely aligned with the overall direction of the organization itself. Specific programs may align to achieve greater organizational capacity.

Programming Objectives

For any program to be successful, the program must align itself with the vision statement of the organization. Many programs may even develop their own mission statement under the general umbrella mission statement of the program itself.

Secondly, the program should develop its own set of goals using the SMART+C framework. The SMART+C framework creates a paradigm to write effective programming goals. Reflecting on these elements, will allow for a clear and concise formulations of the programming objectives. These programming objectives will provide guidance and direction in the formation of unit plans and

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Current Programming

Programming Categories

Mission Statement: Current Practices

Vision Statement: ProjectionsVision Statement

Mission Statement

Spiritual Formation

Bible Studies

Academic Compentence

Tutoring

Character Development

Mentoring

Social and Emotional Learning

Life Skill Development

individual lessons.

Using the SMART+C programming goals, unit themes, and eventual lesson plans can be produced. The individual lesson plans should be able to be traced backed to unit themes, programming goals, and the mission and vision statements.

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SpecificSMeasurableMAchievableARelevantR

TimedTChallenging+C

Programming Evaluation and Methodology

At the end of the program, the director(s) and pertinent staff should evaluate the effectiveness of the program. There are two primary methods: the positive approach and the deficit approach. The positive approach to the program evaluation usually conducted on a large scale. The deficit approach evaluates the strengths, weakness, opportunities, and threats.

For the purposes of Starfish Learning Center and the programming offered, the program evaluations are best conducted using the deficit approach. Deficit evaluations may use goal-based evaluations, process-based evaluation, and outcomes-based evaluation. These evaluations are not necessarily conducted through a form but may be conducted through dialogue with the stakeholders.

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Evaluating meeting the goals

Goals-Based Evaluations

Evaluating how the program works

Process-Based Evaluations

Producing the correct programs based on participant needs aligning with the mission and vision statements.

Outcomes-Based Evaluation

A tangible item results

Product

Programming Budget

Program budgeting is an essential part of the program development. The organization’s budget runs on a fiscal year which may or not may not adhere to the calendar year. In the case of Starfish, we have moved from the calendar year to July 1 through June 30 matching the academic years.The board typically will hold several meetings to discuss the budget and eventually approve the budget for the year, though the budget may be amended by the board as needed. Most budgets are calculated using a spreadsheet to keep track of the expenditures and income.

In the case with program budgeting, there are two common types of the expenditures: one-time expenditures and ongoing expenditures. Common one-time expenditures may include advertising, special equipment, and any awards. Ongoing costs may include rentals, staff, etc.

Here is a mock example of a program budget:

Category July August TotalsStaff Budget Actual Budget Actual Budget Actual

A 125 150 250 275B 100 100 250 275C 100 75 250 200

MaterialsBooks 500 489 0 0Supplies 50 45 10 8

Totals:

When discrepancies begin to emerge from the program budget, this usually will prompt the board to begin looking into the matter to see why the proposed budget was not followed and/or miscalculated.

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Programming [Activity] Trips

Without question, program [activity] trips are a beneficial supplement to any program at Starfish and other educational centers if done correctly. When planning a trip consider the following:

What is to be learned on the trip? How does the staff plan on

facilitating learning? How are the students to retain what

is learned on the trip? How are the educational objectives going to be taught? How is the staff-student interaction?

When planning trips, the trip’s goals and objectives should reflect these five questions written in such a way as to collect data points. These data points will assist in evaluating the program effectiveness at the end of the program. The goals and objectives may be used in securing future grants and other funding as well demonstrating a need. Attached in the appendices is a program trip proposal. Completing this form will help communicate with the board the need for any additional resources for Starfish.

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Appendix 1: Starfish Programming Worksheet

Starfish Learning Center Programming Development Worksheet

Vision Statement: The Starfish Learning Center seeks to express the Gospel of Christ to local youth through love, mentorship, and education.

Mission Statement:

We educate, empower, and mentor at-risk youth in the areas of character development, academic proficiency, spiritual formation and social-emotional intelligence, empowering them to overcome and eliminate the limiting factors

that lead to at-risk behavior and to secure a bright and promising future.

Background InformationTarget Audience: Additional

Description of Audience:

Community Problem Addressed:Problem 1:Problem 2:Problem 3:Geographical Context of the Problem:How does the program relate to the mission and vision of Starfish Learning Center?

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Program Goals and Objectives

Problem 1:

Objective 1:

Objective 2:

Objective 3:

Problem 2:

Objective 1:

Objective 2:

Objective 3:

Problem 3:

Objective 1:

Objective 2:

Objective 3:

Benefit to the target audience:

Time for Objective Accomplishment:

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Program MethodologyProgram Activity Description:Rationale for Activities:

Proposed Activities

Special ActivitiesTimeline:

Daily Sequence of Activities:

Staffing

Description of Staffing Needs

Description of Target Audience Selection:

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EvaluationProgram Staff Responsible for Program Evaluation:

Types of Evaluation:

Data Collection Process:

Plan for Evaluation and Modifying Program during the program.

Plan for Evaluation and Modify

Attach Evaluation Tools

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Appendix 2: Program Specific AdditionsClarification of Terms from Program Development Worksheet

1. Target AudienceWho is the program attempting to attract? What are the criteria for an individual to participate in the program?

2. Community ProblemWhat is the communal problem the program is attempting to address? How does this issue present itself within the community?

3. Geographical RegionWhat is community the program is attempting to reach? This does not mean the program rejects those from outside of the community.

4. ObjectivesWhat is the program attempting to accomplish while addressing the community problem with the geographic region?

5. Time for Objective AccomplishmentHow long is estimated to meet the objective. This does not necessarily equate to the length of the program.

6. EvaluationThis is the process of creating a means a tool of measuring the objective attainment.

7. Data CollectionThis is the actual process of gathering information. The data collection should be an ongoing process completed at the beginning of the program, during, and at the end of the program.

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Program Objective – SMART+C Worksheet

SMART+C Worksheet – Objective Development Worksheet

S Make itSpecific

M Make itMeasurable

A Make itAttainable

R Make itRelevant

T Make itTimely

+C Make itChallenging

Objective Statemen

t

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Proposed Schedule

Proposed Program Development: Unit PlanningDescription Objective(s) Note(s) (e.g. Special Events, etc.).

Topic 1

Topic 2

Topic 3

Topic 4

Topic 5

Topic 6

Topic 7

Topic 8

Topic 9

Topic 10

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Lesson Plan TemplateLesson Plan Template Explanation

Objectives: 1. Objectives: These are typically written using the first line of Students will be able to . . .2. The key is to differentiate the objectives by using the Bloom’s Verbs (see Appendix 6).3. The objectives must be measurable.

Essential Questions1. General Questions that are asked covering the themes of the lesson plan.

Lesson Plan Chart:1. The following chart is merely an outline of the lesson plan naming the section of the lesson

plan, timing, description, and any activity/materials needed.2. The following lesson plan chart is the chart I used for a previous training.

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Outline.Section Time Description ActivityIntroduction 15 Min. Review objectives and the essential

questions

Tips on Encouragement and Sensitivity

Verbal

Kolb Learning Cycle

15 Min. Introduction too the Kolb Learning Cycle

Graphic Organizer

Kolb Learning Cycle and Jonah

20 Min. The Kolb Learning Cycle in Jonah Review the four chapters of

Jonah Complete the Kolb Learning

Cycle using Jonah

Graphic Organizer

Application 20 Min. Application of sensitivity and encouragement

CAT – Define the practice of sensitivity according to Jonah

CAT – Define encouragement according to Jonah

Kolb Learning Cycle (through the paradigm of Appreciative Inquiry).

Staff praxis of sensitivity and encouragement through the Kolb learning cycle

o Concrete experience o Reflective observationo Abstract conceptualiza-

tiono Active experimentation

Graphic Organizer

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Lesson Plan Template:

Date: ___________________ Unit: _________________________

Objectives:

Essential Questions:

Section Time Description Activity / Materials

Program Trip Proposal Template

Trip Proposal Form:

Proposed Trip Location: ______________________ Date: ____________

Associated Program: ________________________ Method of Transportation: _____________

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Number of Students: ___________ Number of Staff: _____________

Budget Category: ________________________ Estimated Total Cost: ____________

Cost Breakdown:

Program Trip Objectives/Goals:

Proposed Method of Evaluation:

Submitted by: ______________________ Date: _____________

Approved by: ______________________ Date: _____________Programming Budget Template

Category Month A Month B TotalsBudget Actual Budget Actual Budget Actual

Totals:

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Evaluation ToolsObjective Based Evaluation

Objective Based EvaluationObjective:

Measured Data at Midpoint of Program:

Results Achieved Toward Objective at

Midpoint:

Needed Modifications:

Measured Data at the End of Program:

Results Achieved:

Results Match:1. Objective?2. Mission

Statement

Notes for Next Program Offering:

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General Participant Evaluation

Program Name: __________________________________ Date: ________________

Strongly StronglyDisagree Agree

1. How would you rate the usefulness of the content? 1 2 3 4 5

2. How would you rate the hands-on activities? 1 2 3 4 5

3. How would you rate the staff and volunteers? 1 2 3 4 5

4. How would you rate the teaching? 1 2 3 4 5

5. Did the program assist in your development? 1 2 3 4 5

6. What did you like the most from the program?

7. What would you like to see the program include in the future?

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General Staff Evaluations

Program Name: __________________________ Date: ______________

1. What was your responsibility in the program?

2. What went well in the program?

3. What did not go well in the program?

4. What challenges did you encounter in the program?

5. What improvements could you suggest making the program better?

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Appendix 3: Miscellaneous Educational Resource Links

Educational Objectives:

https://teaching.uncc.edu/services-programs/teaching-guides/course-design/blooms-educational-objectives

http://www.fresnostate.edu/academics/oie/documents/assesments/Blooms%20Level.pdf

Essential Questions

http://www.ascd.org/publications/books/109004/chapters/What-Makes-a-Question-Essential%A2.aspx

Educational Paradigms:

Kolb Learning Cycle Backward Design Theory Gradual Release

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Organization GoalOrganizational Goal Example

3 Month Goal: o Connect Starfish students with local vocational, college, resources through networking

with local colleges and universities and/or hiring an intern. 6 Month Goal:

o Evaluate and build upon the successes of the Ascending Leader Program for greater efficiency and alignment with the mission of the Starfish Learning Center. The Ascending Leader Program will establish measurable goals and objectives for the summer program.

9 Month Goal:o Mirroring the academic year, participants at the Starfish Learning Center demonstrate

academic success maintaining at least “B” averages in all core academic subjects.o Students maintain regular attendance at the center with a less than 10% absent rate at the

center. o Maintain an active roster of at least 40 children, with at least thirty children in

attendance each day. 1 Year Goal:

o Hire for additional position to reflect growing student population within the center. o Establish a common curriculum.o Begin networking with another community school for the expansion of the program, not

overlapping existing programming existing the community. 2 Year Goal

o Fiscally established to fund a secondary Starfish site.o Hire and train a second on-site program director.

3 Year Goal:o Open secondary site.

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Organizational Goal Worksheet:

Three Month Goal:

Six Month Goal:

9 Month Goal:

1 Year Goal:

2 Year Goal:

3 Year Goal:

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