understanding p & l s for non- financial personnel · understanding p & l’s for...
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Understanding P & L’s For Non-Financial Personnel
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Pre-Test Accounting & Finance
Name the 3 Key Financial Statements?
What is GAAP? What is IFRS?
What is EBITDA? How do we use it?
What Financial Statement deals with Operations of a Business?
What Financial Statement deals with Management of the Business?
Name the three parts of a Balance sheet?
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Language of Business
What is Finance?Art of raising, managing, and making money
in business.1. Assessing financial performance and health of firm
2. Using information to plan for future
3. Executing the plan
What is Accounting? Language of Business
Standardized System for Providing
Financial Information About Business
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Financial Terms
Accrual Method / Cash Method
Assets
Balance Sheet
Capital Expenditures
Capital Gain
Current Assets
Statement of Cash Flow
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Financial Terms
Liabilities – Current or Long Term Liabilities
Depreciation
Equity
Income Statement
Leverage
Retained Earnings
Sales Forecast
Statement of Retained Earnings
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Cash Basis
AccountingAccrual Basis Accounting
Record
Sales / Revenues
When Cash
Received
When Revenues
Earned
Record
Expenses
When Cash
Paid
When Expenses
are Incurred
Matched to
Cash vs. Accrual Basis Accounting
Accounting Concepts
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Important Ways to Understand
& Apply GAAP
Understand what financial data is telling you
Communicate more effectively
Understand how the bottom line is impacted
Develop budgets
Control Cost
Make better informed decisions
Spotting Financial Trends to Capitalize on Opportunities
Make Decisions Based on Solid Financial Data
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. International Financial Reporting
Standards (IFRS)
Are designed as a common global language for business affairs so that company accounts are understandable and comparable across international boundaries. They are a consequence of growing international shareholding and trade and are particularly important for companies that have dealings in several countries. They are progressively replacing the many different national accounting standards. The rules to be followed by accountants to maintain books of accounts which is comparable, understandable, reliable and relevant as per the users internal or external.
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Assets - What a company Owns
Liabilities - What a company Owes
Owners’ Equity – What’s Left Over
Money invested by Owners in business
The Accounting Equation - A L E
Assets = Liabilities + Owners’ Equity
•
Accounting Concepts
Jargon To Translate
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1 Balance Sheet
2 Income Statement
3 Cash Flow Statement
Financial Statements
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How are these
Financial Statements
Link together?
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Balance SheetAssets
Current Assets $$
Fixed Assets $$
Other Assets $$
Total Assets $$
Liabilities
Current Liabilities $$
LT Liabilities $$
Total Liabilities $$
Owners’ Equity
Contributed Capital $$
Retained Earnings $$
Total Liabilities & Equity $$
Income Statement
Sales / Revenue $$
- Costs $$
- Expenses $$
Profit or Loss $$
Cash Flow StatementOperating Activities $$
Investing Activities $$
Financing Activities $$
Change in Cash $$
Beginning Cash $$
Ending Cash $$
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Key Concept
Everything either impacts profits or impacts cash.
You can not do anything in business that does “NOT” hit the financials
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Why Are Financial Statements
Necessary?
Owners / Management
To make informed, intelligent decisions
Investors
To analyze investment potentials
Bankers
To decide whether or not to loan money
Company
To determine the risk of doing business
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Six Key Drivers in Business
1. Cash
2. Profits
3. Assets
4. Efficiency/ Utilization
5. Growth
6. People
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Poll Question 1
Name three ways your company uses financials?
1)
2)
3)
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The Income Statement
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Two Types of Income Statement
Single Step Income Statement Multi-Step Income Statement
Basic Profit Relationship
Revenue .Revenue (Sales)
Minus Cost of Good Sales
Minus Expenses and Losses Equals Gross Profits
Minus Selling Expenses
Equals Net Income Minus G & A Expenses
Equals Net Income
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What the Income Statement Tells You
Is the organization profitable and how much so?
Are Profits increasing or decreasing? “WHY”
Ratios GP, OP, NP
How effective are marketing and sales efforts?
Have outside factors (e.g., economy, competition, etc.) impacted revenue and how much so?
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What the Income Statement Tells You
Have costs increased (which ones?) and
How have they impacted profitability?
Bottom Line Impact: Greater Accuracy = Greater Profits
Do you see any trends over the course of several years? What are the trends?
What costs are increasing or decreasing? (WHY?)
How effective is Inventory & Cost of Goods?
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Poll Question 2
What are the most important items to focus on in an Income statement?
a) Profitability
b) Efficiency
c) Growth
d) None of the above
e) All of the above
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The Balance Sheet
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What the Balance Sheet Tells You
Measures Liquidity:
1) Current Ratio Current Assets/ Current Liability
Ability to meet near-term obligations 2:1 ratio is good
2) Quick Ratio Current Assets – Inventory / Current LiabilityAbility to meet near-term regardless of sales levels
Measures Cash
Liquidity (short term)
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Liquidity
The company’s available cash and its ability to turn its assets into cash quickly and inexpensively:
How quickly and inexpensively could it generate more cash:
Liquidity is the company’s cash position plus its cash flow.
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What the Balance Sheet Tells You
Measures Solvency:
1) Net Worth (Total Assets – Total Liabilities)
2) Debt/Equity Ratio—More risk the higher it is; can’t obtain loans
3) Net Working Capital (Current Assets – Current Liabilities)
4) Total Debt/ Total Assets (More risk the higher it is)
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Solvency
The ability of a company to meet its long-term financial obligations.
Solvency is essential to staying in business, but a company also needs liquidity to thrive.
Liquidity is a company's ability to meet its short-term obligations.
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What the Balance Sheet Tells You
Measures Efficiency
1) Return on Sales
(Net Income/ Net sales)
2) Inventory Turnover
(COGS/ Average Inventory)
3) Days Sales In Inventory
(365 Days/ Inventory Turnover)
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Efficiency
A level of performance that describes a process that uses the lowest amount of inputs to create the greatest amount of outputs.
Efficiency relates to the use of all inputs in producing any given output, including personal time and energy.
Efficiency is a measurable concept that can be determined by determining the ratio of useful output to total input. It minimizes the waste of resources such as physical materials, energy and time, while successfully achieving the desired output
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Interpreting a Balance Sheet
Is Management Really Effective?
How much are you worth?
Note the cash balance
Calculate weight of components of equation (% of each line item)
How did the business grow?
How much did debt increase?
How much did equity increase?
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How to Quickly Decipher
Analysis Methods
The simplest ways to analyze your financial statements are vertically and horizontally.
A vertical analysis shows you the relationships among components of one financial statement, measured as percentages.
On your statement of profit and loss, each line item is shown as a percentage of sales
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XYZ Manufacturing, Inc.
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How to Quickly Decipher
Analysis Methods
A vertical analysis shows you the relationships among components of one financial statement, measured as percentages.
On your Balance Sheet: Assets are reflected as a percentage of Total Assets: Liability & Equity are reflected as a percentage of Total Liability & Equity.
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How to Quickly Decipher
Analysis Method
A horizontal analysis provides you with a way to compare your numbers from one period to the next, using financial statements from at least two distinct periods.
Each line item has an entry in a current period column and a prior period column.
Those two entries are compared to show both the dollar difference and percentage change between the two periods
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Horizontal Analysis
Year 2 Year 1 Difference %
Cash 2,130 2,000 130 6.5%
A/R 2,480 2,500 (20) (.8)
Inventory 2,840 2,100 740 35.2
Total 7,450 6,600 850 12.88
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A Safe / Strong Organization
Assets Liabilities & Equity
Current Assets 70% Current Liabilities 25%
Fixed Assets 30% Long term debt 15%
Stockholders Equity 60%
Total Assets 100% Total Liability & Equity 100%
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A Risk / Weak Organization
Assets Liabilities & Equity
Current Assets 30% Current Liabilities 20%
Fixed Assets 70% Long term debt 45%
Stockholders Equity 35%
Total Assets 100% Total Liability & Equity 100%
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Poll Question 3
What are the most important items to focus on in an Balance Sheet?
a) Assets
b) Liabilities
c) Equity (Owners, Shareholders)
d) Profitability
e) All of the above
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Poll Question 4
What are the common mistakes made by companies when managing working capital.
a) Managing Receivables & Inventory
b) Managing to the Income Statement
c) Rewarding the Sales Force for Growth Alone
d) Quality in Production
e) None of the above
f) All of the above
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The Cash Flow Statement
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What the Cash Flow Tells Us
Is the cash flow adequate?
Is cash coming from operations, investing or financing sections?
Does the company show positive net income?
Does the company show planning in anticipating future cash needs?
Is the company maintaining relatively stable cash on hand?
Does the company have one-time items in investing and financing?
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Questions used to Measure Cash &
Liquidity
Cash Position: How much cash does the company have available
Cash Flow: How much cash will the company generate and spend/ flow in operations
Liquidity: How quickly and inexpensively could it generate more cash
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Cash Flow Ratios:
Find the Following Ratios?
Cash Flow to Sales:
Process: Cash from Operations / Sales
Operations Index: Process: Cash from
Operations / Income Continuing Operations
Cash Flow Return on Assets:
Process: Cash from Operations / Total Assets
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XYZ Manufacturing, Inc.
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Planning for Capital Investments
Some Decision Methods use for Capital Investments?
1) NPV
2) Payback Method,
3) IRR, (Internal Rate of Return) (Hurdle Rate)
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Capital Evaluation Methods
New Project Robotics $1,000,000:
Saving Per Year $250,000 for 10 years:
Net Present Value (10% for 10 periods)
250K * factor 6.144567 = 1,536,141 – 1,000,000
Average rate of return (IRR)
$250,000 / 1,000,000 = 25%
Payback Period
$ 1,000,000 / $250,000 = 4 years
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What Is a Budget?
The budget is a plan of future activities, to plan, guide and control usually measured in financial terms.
The budget is the foundation of decision making by management
The budget process can be a tool for success
What do you need to know?
Facts and Date (Will set you free!)
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Six Types of Budgets
Revenue
Sales
Cost
Expenses
Capital
Cash
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Top-Down vs.
Bottom-Up Budgeting
Top-Down Bottom-Up
Starting Point Last Year’s Budget Zero-Based
Basis Last Year’s +/- Activity Building
Amounts Evenly Divided Seasonal
Personnel Involved Officers/Owners Functional Groups
Reviews Annual Review Detailed Monthly Review
Priorities/ Wide/Not Stated Derailed/Discussed Assumptions
Accountability Forced Department/ Individual
Measurable Costs Hidden Easily Measured
Preparation Time Minimal Extensive
Approach NOT AGGRESSIVE AGGRESSIVE
Sandbagging Easier Line Item Analysis
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Planning Phase
Set Goals & Objectives.
Develop Strategies to Accomplish Goals and Objectives.
Develop the Assumptions
Form a Budget Committee
Establish a Budget Calendar
Set Chart of Accounts, Responsibility Centers
Assign Accountability by Department
Set Deadlines
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Preparation Phase
Publicize the Budget Process
Each Department Set Goals
Set Financial Targets
Compile a Budget Manual
Purpose, Timetables, Guidelines, Forms, Organizational Charts,
Assumptions & Details
Structural the Model
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Control Phase
Develop Responsibility System, Controls
Check Continually, Analyze Variances
Evaluate Variances,
Decide on Remedy Discrepancies
Effective Correcting Action
Forecast for Year, Do updates
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Sales / Revenue Budget
Begin Revenues, Develop Run Rates 2, 3, 5 years
Be Detailed, Conservative
Divide Revenues into Headings
Estimate Sales Demands
Build Figures, Build Customer Base
Timing of Cash, Consider Changes
Adjust the Plans
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Purpose of a
Production Budget
Sets the basis for which the budget can be prepared. Forecast Sale Volumes
Every Business is Producing
Example: Manufacture Units
Example: Service Units
Availability of Material, Availability of Labor
Availability of Overhead
Availability of Plant Capacity
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Purpose of a Direct Material
Budget
Units to be Produced
Number of Units to be Serviced
Material Needed
When Material is Needed
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Purpose of the Direct Labor
Budget
Assists in planning quantity and type of workers needed.
Assists in determining cash flow requirements.
Provides a basis for unit costing by product.
Common Issues
1) Over Time
2) Burden (Fully Loaded Cost)
3) Productivity Factor
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Purpose of Income
Statement Budget
Project Financial Position
Project Sales
Project Expenses
Measures Percentages of Line Items
Measures Net Income
AKA Operations Budget
AKA Department Budget
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Purpose of Balance Sheet
Budget
Project Companies Financial Position
Working Capital Ratio, Debt Ratio
Equity Ratio, Rate of Return Investment Ratio
Gross Profit Ratio, Net Income Ratio
Inventory Turn Over Ratio
Account Receivable Turn Over Ratio
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Purpose of Cash Budget
Can we afford the budget?
Reflects the detailed estimates of cash receipts and disbursements.
Identifies cash requirements for an operation period.
Assists in planning financial requirements.
Shows availability of cash for investment opportunities.
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Forecasting
Forecasting is the process of identifying what events are likely to happen in the future and to benefit from these events. Businesses owners know risk and uncertainly are central to forecasting and predictions, it is good practice to indicate the degree of uncertainty attaching to forecasting!
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Seven Steps to Forecasting
Problems & Purposes
Data Concerns & Collect data
Economic Theory
Assumptions
Model
Preparation of Forecast
Verification & Monitor
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Concerns & Issues of Forecasting
Predications made using historical data:
Unique events, one time items:
Co-evolution is development created by business:
Natural inclination to be conservative:
Complacency:
Day to day pressures:
Impatience: Too much work:
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Income Statement
is the Sails (Sales)
Balance Sheet
is the Hull
Cash Flow
is the Water