understanding material handling procedures t - r. e. … · material handling procedures ( from pg...
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V O L U M E 1 - I S S U E 4 2 0 0 5
w w w . r e r o g e r s . c o m
Understanding Material Handling Procedures . . . . . . . . . . .1Customs Updates . . . . . . . . . . . . .2Operations Notes . . . . . . . . . . . . .3Calendar of Events . . . . . . . . . . . .4Scenes from OTC . . . . . . . . . . . . .6
P a c k i n g L i s t
Rogers Worldwide23900 Hawthorne Blvd., Suite 200Torrance, CA 90505
Exclusively for the Partners & Offices of the Rogers Worldwide Group T
hose new to exhibiting in theU.S. find it difficult to under-stand how the cost to deliverfreight from the dock to thestand can sometimes be high-
er than the ocean freight costs totransport the materials to the U.S.The answer lies in general contrac-tor exclusivity and a history oftrade union intervention. Bothfactors have resulted in higherlabor costs and contributed to thehigher cost of material handlingservices as compared to the sameservices rendered outside of theU.S.
When international shipmentsarrive at exhibition halls outside ofthe U.S., they are generallyunloaded, delivered to the stand,lifted into place, unpacked andempties removed to storage by thefreight forwarder who has handledthe shipment from its point of ori-gin. Exhibitors receive one invoicefrom one company for door tostand service. In the U.S., ship-ments arrive to the conventioncenter and are automatically givenover to the officially appointedand exclusive general contractor.Exhibitors receive two invoices;
continued on page 2
In contrast to the materialhandling systems establisheddecades ago in the U.S., proce-dures in Europe, Asia, the MiddleEast and elsewhere universallyfavor a “right to work” attitude.In other words, exhibitors, freightforwarders and lifting contractorsare allowed and encouraged towork simultaneously along sideone another in a non-exclusiveenvironment. The result is lowercosts, the exhibitor’s ability to pickand choose among individual serv-ices and service providers andmore control over the process bythe freight forwarder and ultimate-ly the exhibitor.
one from the freight forwarderand one from the general contrac-tor.
Exhibitors at internationalshows customarily choose amongthe different types of material han-dling services offered by the con-tractors. For example, the invoicesare often itemized with individualcharges for loading/unloading(from the vehicle), delivery to thestand, lifting (to position while inthe stand), unpacking (removal ofexhibit materials from crates), andstorage of empties. The exhibitorcan pay for only those services heuses. In the U.S. exhibitors payone all-inclusive price for unload-
General contractor exclusivity and trade unionintervention have contributed to a higher cost of
material handling services in the U.S.
Understanding MaterialHandling Procedures
2 G L O B A L G L I M P S E
Our StaffRon Burchett, PresidentTel: 310-791-2469Cell: 310-940-4601LOS ANGELES
Jeanette Mucha, Director ofSales, Chicago ManagerTel: 847-806-9200, ext. 226Cell: 847-970-8017CHICAGO
Dave Williams, CFOTel: 310-791-2462Cell: 310-940-4604LOS ANGELES
Michelle BrunoDirector of MarketingTel: 801-273-0401Cell: 801-520-0797SALT LAKE CITY
Mireya Bolanos Export Operations SpecialistTel: 310-378-4888LOS ANGELES
Wandy OrtizImport SupervisorTel: 847-806-9200, ext. 225Cell: 847-970-8016CHICAGO
Natalie BlainMarketing Support SpecialistTel: 310-791-2440LOS ANGELES
Ker GarinInternal Sales SpecialistTel: 310-378-4888LOS ANGELES
Sherri PelcBroker/Operations SpecialistTel: 702-648-8866LAS VEGAS
Sherry HuangImport Operations SpecialistTel: 847-806-9200CHICAGO
Nancy TrittauImport Operations SpecialistTel: 847-806-9200CHICAGO
Hiromi KumagaiAccountantTel: 310-378-4888LOS ANGELES
Tony Lear, European LiaisonTel: (49) 4408-8659Fax: (49) 4408-808871E-mail: [email protected]
Global Glimpse™ is published by Rogers Worldwide,
23900 Hawthorne Blvd., Suite 200,Torrance, CA 90505.
Questions and comments can be forwarded via e-mail to
Michelle Bruno, Director of Marketing,Rogers Worldwide at [email protected]
or by telephone at (801) 273-0401.This publication can also be viewed on
our web site at: www.rerogers.com
© Rogers Worldwide 2005
Material Handling Procedures ( from pg 1)
ing, delivery to the stand and storage of emp-ties whether they require the services or not.
Outside the U.S., the low cost and highavailability of labor for material handling is onefactor that contributes to the flexibility of theprocess. The absence of organized labor todrive labor costs upward and the relativelyhigher unemployment in many countries pro-vides a steady source of workers for materialhandling services. The opposite situation existsin the U.S. where some labor markets are tightand trade unions drive wages effectivelyupwards.
In the U.S., the general contractoris most often a one-stop shop for everything from freight to
furniture to displays.
The length of time given for move-in andmove-out of the events is another factor thatinfluences the costs of the material handlingprocedure. At large events overseas, the move-in periods can be several weeks. In the U.S.,the period is often shortened to a few days. Inthe U.S. the move-in and move-out periods aremuch shorter, forcing the process to becomemore highly organized necessitating or at leastsetting the stage for, the use of one exclusivecontractor.
There are trade-offs associated with theflexible material handling systems installed atoverseas events. While exhibitors can pick andchoose among different material handling serv-ices, they may end up paying more for otherservices such as furniture rental or booth deco-ration. And, while they are able to contractwith different service providers, they may notwant to for convenience sake. Americansexhibiting outside of the U.S. are often frustrat-ed at having to deal with multiple companieson site. In the U.S., the general contractor ismost often a one-stop shop for everything fromfreight to furniture to displays.
Freight forwarders are often the best sourcefor information on the procedures and unionarrangements in a particular exhibit hall. Call ore-mail Rogers Worldwide with any questionsyou may have.
U.S. travelers to Canada,Mexico, the Caribbean andBermuda will need passports
to return to the United States by2008 under a new terrorism preven-tion policy. The Western HemisphereTravel Initiative, to be phased in by2008 in three proposed stages, willalso require nationals of those coun-tries and territories to present pass-ports when entering the UnitedStates.
Many North American cross-bor-der travelers to and from the UnitedStates and Canada now need onlydrivers’ licenses or other identifica-tion. But from Dec. 31, 2007, pass-ports or their equivalent will be theonly documents accepted under theIntelligence Reform and TerrorismPrevention Act of 2004.
Under a proposed timetable thatwill be formalized later this year aftera public review period, the passportrule will be imposed on air and seatravel to and from the Caribbean,Bermuda and Central and SouthAmerica on Dec. 31, 2005. It will beextended to Canada and Mexico onDec. 31, 2006.
Customs Updates
3V O L U M E 1 I S S U E 4
Operations Notes
Use of Harmonized NumbersPlease pay special attention to the
correctness and inclusion of harmo-nized tariff numbers on your com-mercial invoices. If the shipment hasbeen shipped to the show previouslythrough Rogers Worldwide, let usknow and we can look up harmo-nized numbers from the previousyear. Including the harmonized num-bers guarantees the speed and likeli-hood of on time clearance.
Ship EarlyWith port congestion and delays
still posing a major challenge, observ-ing the deadlines for arrival listed inthe Rogers Worldwide shippinginstructions is becoming extremelyimportant for guaranteeing on timedeliveries especially with oceanfreight shipments on through bills oflading. Most freight can be deliveredto the drayage contractor’s warehouseseveral weeks in advance. Please urgeexhibitors to ship early to avoid suchdelays.
U.S. Customs Stops CommercialMerchandise Transport inPersonal Vehicles
It was common practice for manyyears for exhibitors entering the U.S.
from Canada to rent a private truckor throw their pop-up displays in theback of the car. This practice has beenprohibited by U.S. Customs.Authorities no longer allow the trans-port of commercial items such asexhibits in vehicles other than com-mercial vehicles.
Spotlight on Las Vegas AirFreight
It has become easier and faster toclear air freight shipments bound forshows in Las Vegas if they are termi-nated in Las Vegas. In the past someair shipments terminated in LosAngeles and clearance was performedthere. This is generally true for oceanfreight shipments to Las Vegasalthough it is best to consult theRogers Worldwide shipping instruc-tions for advice on using a throughsteamship line bill of lading for LasVegas or any port prior to shipping.
Old Empty Labels Pose Problems on Site
Take care to remove old emptystickers from crates and boxes priorto shipping to the U.S. The use of anempty sticker at a U.S. show indi-cates to the general service contractorto remove the box from the show
floor and place it into storage.During the recent OffshoreTechnology Conference move-in,some boxes were retired to storagebefore they were unpacked becauseexhibitors left empty stickers from theprevious show attached.
Loose Pieces Cause DeliveryErrors
A recent shipment of 174 cartonsfor the Food Marketing Instituteshow arrived in an ocean freight con-solidation as floor loaded individualpieces. When the freight was de-con-tainerized, the boxes were palletizedand the piece count noted by thetrucking company and the drayagecontractor upon delivery to show sitewas changed to four pieces (referringto the number of pallets). When theexhibitors arrived on site and it wasdiscovered that 1 box from the origi-nal shipment of 174 pieces was miss-ing, it was impossible to determinewhere to look, i.e. the container sta-tion, the trucking company ware-house or the show site. In addition tothe handling difficulties, the drayagecharges are much higher at the con-tractor’s warehouse or on show sitefor loose freight than for skidded orcontainerized cargo. To reduce costsand ensure that all freight is account-ed for, please employ the followingpractices:● Carefully mark the bills of lading
with the total piece count.● It is preferable to palletize or
crate cargo in an ocean containerto make handling easier
● Because the shipment is oftenbroken apart, list the number ofindividual pieces as well as thenumber of pallets as follows: 4pallets S.T.C. 174 pieces.
● The money saved by floor load-ing boxes in the ocean containermay be consumed at the otherend in costly searches for missingpieces and additional drayagecosts.
4 G L O B A L G L I M P S E
Calendar of EventsMAY Show City State Status1-3 All Things Organic '05 Chicago IL Sole Official
1-3 FMI '05 Chicago IL Sole Official
1-3 Spring Fancy Food '05 Chicago IL Sole Official
1-3 United Produce Expo '05 Chicago IL Sole Official
1-3 US Food Export Showcase '05 Chicago IL Sole Official
1-4 AOCS '05 Salt Lake City Salt Lake City UT Independent
2-5 OTC '05 Houston TX Sole Official
2-4 ITS America '05 Phoenix AZ Independent
3-6 Coverings '05 Orlando FL Independent
4-5 Nepcon East/Electro/Assembly East '05 Boston MA Sole Official
4-6 Billing & OSS World '05 Philadelphia PA Independent
2-7 HD '05 (Hospitality Design) Las Vegas NV Independent
9-13 AISTech '05 Charlotte NC Sole Official
9-12 Money Show/Las Vegas '05 Las Vegas NV Recommended
10-12 Kitchen/Bath '05 Las Vegas NV Sole Official
10-12 Pharma Discovery '05 Washington DC Sole Official
10-12 Media-Tech Expo '05 Las Vegas NV Independent
10-12 Packaging Services Expo '05 Rosemont IL Recommended
11-12 Powder & Bulk Solids Southeast '05 Atlanta GA Sole Official
12-14 Midwest Vision Congress & Expo '05 Rosemont IL Sole Official
14-17 Intl Contemporary Furniture Fair '05 New York NY Independent
14-17 American Society of Clinical Oncology '05 Orlando FL Independent
15-18 Windpower '05 Denver CO Independent
15-18 National Stationery Show '05 New York NY Independent
15-19 Interwire '05 Atlanta GA Independent
15-18 INTA '05 Intl Trademark Assn San Diego CA Independent
17-19 National Hardware Show '05 Las Vegas NV Sole Official
17-10 Vision Show West '05 San Jose CA Recommended
17-19 Las Vegas Gourmet Housewares Show '05 Las Vegas NV Sole Official
17-19 AIIM '05 Philadelphia PA Independent
18-20 E3 '05 Los Angeles CA Sole Official
18-19 Auto Interiors Show '05 Detroit MI Independent
19-21 AIA '05 Las Vegas NV Independent
21-24 NRA '05 Chicago IL Independent
21-26 APA '05 Atlanta GA Independent
22-23 Spa & Resort Expo/Medical Spa East '05 New York NY Sole Official
23-25 JPMA '05 Orlando FL Sole Official
24-25 Security & Systems Solutions Expo '05 New York NY Sole Official
24-25 Incentive Show '05 New York NY Sole Official
24-26 SID '05 Boston MA Independent
24-26 SPS Electric Automation '05 Rosemont IL Recommended
25-26 AM Expo '05 Greenville SC Sole Official
29 - 6/3 NAFSA '05 Seattle WA Recommended
5V O L U M E 1 I S S U E 4
JUNE Show City State Status1-3 Oceanology Intl Americas '05 New Orleans LA Independent
3-5 BookExpo America '05 New York NY Sole Official
3-7 JCK Show Las Vegas '05 Las Vegas NV Sole Official
3-4 Cine Gear Expo '05 Burbank CA Independent
6-8 ILTA '05 Houston TX Independent
7-9 Supercomm '05 Chicago IL Independent
8-10 Infocomm International '05 Las Vegas NV Sole Official
9-11 World Pork Expo '05 Des Moines IA Recommended
12-16 AWWA '05 San Francisco CA Sole Official
13-15 NeoCon '05 Chicago IL Sole Official
13-15 MD&M East '05 New York NY Independent
19-22 BIO '05 Philadelphia PA Independent
20-22 Trade for Thailand Chicago IL Independent
21-22 Buildings NY '05 New York NY Sole Official
26-28 Southwest Foodservice Expo '05 Dallas TX Sole Official
JULY Show City State Status10-12 Summer Fancy Food '05 New York NY Sole Official
15-17 CHA '05 (Summer) Rosemont IL Sole Official
16-20 IFT '05 New Orleans LA Independent
18-20 IBC Cardiac Safety '05 Reston VA Independent
19-21 Americas Security Expo '05 Miami Beach FL Recommended
20-22 MAATS '05 Las Vegas NV Sole Official
20-27 Chicago Gift & Home Market '05 (Summer) Chicago IL Sole Official
22-24 California Gift Show (Summer) '05 Los Angeles CA Sole Official
22-25 Temporaries @ LA Mart (Summer) Los Angeles CA Sole Official
24-28 AACC '05 Orlando FL Independent
27-31 ANA World's Fair of Money '05 San Francisco CA Sole Official
AUGUST Show City State Status2-4 Siggraph '05 Los Angeles CA Independent
5-9 AWFS Fair '05 Anaheim CA Independent
11-14 Outdoor Retailer Summer Market '05 Salt Lake City UT Sole Official
20-22 Western Foodservice & Hospitality Expo '05 Los Angeles CA Sole Official
24-25 ISC Expo East '05 New York NY Sole Official
25-27 Health & Fitness Business '05 Denver CO Sole Official
28-29 West Coast Jewelry Show '05 Los Angeles CA Independent
STATUS DEFINITIONS:
Sole Official: Designated by organizer as official customs broker and international freight forwarder for the exhibition.Recommended: Designated exclusively by the venue or drayage company with access to the exhibitor list.Independent: No official status, however, will be providing services to the exhibition.
May 2-5, 2005Reliant Center, Houston, Texas