uncf institute for capacity building - mmg connect

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UNCF INSTITUTE FOR CAPACITY BUILDING

NETWORK-WIDE NEEDS ASSESSMENT

SURVEY WORKBOOK

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TABLE OF CONTENTS

PURPOSE ....................................................................................................................................................................3

CURRICULUM AND FACULTY ENHANCEMENT PROGRAM SURVEY .....................................................4

ENROLLMENT MANAGEMENT PROGRAM SURVEY ..................................................................................11

EXECUTIVE LEADERSHIP AND GOVERNANCE PROGRAM SURVEY ....................................................16

FACILITIES AND INFRASTRUCTURE PROGRAM SURVEY .......................................................................22

FISCAL AND STRATEGIC TECHNICAL ASSISTANCE PROGRAM SURVEY ..........................................32

INSTITUTIONAL ADVANCEMENT PROGRAM SURVEY .............................................................................35

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Purpose This workbook provides copies of the online versions for each of the UNCF Institute for Capacity Building Initiatives. Survey respondents can prepare their answers prior to completing the online surveys. The surveys included in this document are the:

• Curriculum and Faculty Enhancement Program Survey • Enrollment Management Program Survey • Executive Leadership and Governance Survey • Facilities and Infrastructure Program Survey • Fiscal and Strategic Technical Assistance Program Survey • Institutional Advancement Program Survey

This document provides survey copies only. More detailed instructions can be found in the survey manual available here: http:// Notes • When you see a selection list with this symbol, “�”, this means that you can select only one

choice

• When you see a selection list with this symbol, “�”, this means you can make multiple selections

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Curriculum and Faculty Enhancement Program Survey Survey URL: http://www.uncfsp.org/ICB_CFEP

FACULTY DEVELOPMENT OPERATIONS

1. Please answer the following about the chief person who manages the majority of your faculty development efforts:

Position title: Highest academic degree: Years with institution: Years in present position: Gender:

2. Please select the phrase that best describes the type of office or location the institution’s faculty development

initiative has: � Dedicated office in an academic building � Dedicated office in an administrative building � Free-standing structure dedicated to faculty development � There is no specific faculty development location or structure

3. Please select how long the faculty development initiative has been in existence in its current form:

� 0-6 months � 6 months - 1 year � 1-3 years � 3-5 years � 5-10 years � More than 10 years

4. Please select the individual the person that runs faculty development operations directly reports to:

� Institution President � Provost/Chief Academic Officer � Dean � Other

5. Please select the number of individuals, including the administrator, that are on the faculty development staff:

� 1 � 2 � 3 � 4 � 5 or more

6. Please select the status of the institution’s specific faculty development goals:

� There are specific faculty development goals that have been adopted as institutional policy � There are specific faculty development goals that are currently under review to be adopted as

institutional policy � The faculty development office has specific goals but they are not part of any institutional formal

policy � Faculty development goals are currently being developed � There are no current faculty development goals � Unknown

7. If applicable, please enter the institution’s specific faculty development goals:

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8. Please select all phrases that describe how funding for internal faculty development operations is secured. (Select all that Apply)

� Funds designated as a line item in the institutional annual budget

� Funds secured from external grants

� Other

� There is no budget for faculty development operations

9. Please select all phrases that describe how funding for internal faculty development programming is secured. (Select all that Apply)

� Funds designated as a line item in the institutional annual budget

� Funds secured from external grants

� Other

� There is no budget for faculty development operations 10. Please select the methods the institution utilizes to measure faculty satisfaction. (Select all that Apply)

� Annual Institution Survey

� Reports from Faculty Chairs

� Statistics on Faculty Turnover

� Other

� Unknown

� The institution does not measure faculty satisfaction

FACULTY DEVELOPMENT PROGRAMMING

For the following programming questions, please consider those faculty development opportunities that would have been available to the majority of your faculty over the past 5 years. 11. Select the terms that best describe the faculty development opportunities offered at the institution. (Select all

that Apply)

� Annual Faculty Orientation

� Classroom Management

� Consideration of Gender Issues in the Curriculum

� Course Development Innovations

� Curriculum Design Innovations

� Faculty Advisor Training

� Faculty Research

� Faculty/Student Research

� Globalizing the Curriculum

� Grant Writing

� Instructional Strategies

� Integrating Technology in the Classroom

� Mentoring

� Multiculturalism/Diversity/Inclusive Classrooms

� New Faculty Orientation

� Publication Development

� Student Advising

� Student Evaluation/Assessment

� Student Tutoring

� Technology Usage Training

� Tenure and Promotion Workshops

� Other

� None of these are Offered

12. Please select the rewards or incentives that are offered to faculty to participate in activities to improve their

teaching, research and/or course development. (Select all that Apply)

� Grants

� Release Time

� Student Assistants

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� Special Recognition

� Other

� None

13. Please select the types of support the institution offers for faculty to obtain advanced degrees. (Select all that

Apply)

� Nomination for External Grants and Fellowships

� Institutional Grants

� Release Time

� Mentoring

� Other

� No Support Offered

14. Please select the types of support for faculty research the institution provides. (Select all that Apply)

� Mentoring

� Sabbatical

� Research Semester (no teaching duties)

� Course Release Time

� Institutional Grants (for travel to collections, conferences, field work salary supplement)

� Teaching Assistants

� Student Research Assistants

� Research Equipment

� Intramural Research Sharing (symposia, faculty research groups)

� Online Learning/Research Communities

� Inter-institutional Research Collaborations

� Other

� No Support Offered

15. Please select the way(s) that best describe how the institution prepares faculty for the promotion and tenure

process. (Select all that Apply)

� Promotion and Tenure Process Manual

� Workshops

� Assignment of Faculty Mentor

� Portfolio Reviews

� Other

� None Provided

FACULTY CHARACTERISTICS

Tenured Faculty 16. Please enter the number of full-time, tenured faculty the institution has in the following categories by gender.

Male Female

Full Professor

Associate Professor

Assistant Professor

Lecturer

Instructor

Other

17. Please enter the number of full-time, tenured faculty the institution has in the following race/ethnicity

categories by gender.

Male Female

American Indian or Alaska Native

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Asian

Black or African American

Hispanic or Latino

Native Hawaiian or Other Pacific Islander

White

Two or More Races

Non-Resident Alien

18. Please enter the number of full-time, tenured faculty the institution has in the following ‘highest degree

earned’ categories by gender.

Highest Degree Earned Male Female

Certificate

Bachelor’s

Master’s

Doctoral

Other

19. Please enter the number of full-time, tenured faculty that have been at the institution for the time-periods

specified by gender.

Male Female

0-3 years

3-6 years

7-10 years

Over 10 years

Tenure-Track Faculty 20. Please enter the number of full-time, tenure-track faculty the institution has in the following categories by

gender.

Male Female

Full Professor

Associate Professor

Assistant Professor

Lecturer

Instructor

Other

21. Please enter the number of full-time, tenure-track faculty the institution has in the following race/ethnicity


Male Female


Asian


Hispanic or Latino


White

Two or More Races

Non-Resident Alien

22. Please enter the number of full-time, tenure-track faculty the institution has in the following ‘highest degree



Certificate

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Bachelor’s

Master’s

Doctoral

Other

23. Please enter the number of full-time, tenure-track faculty that have been at the institution for the time-periods specified by gender.

Male Female

0-3 years

3-6 years

7-10 years

Over 10 years

Non-Tenure-Track Faculty 24. Please enter the number of full-time, non-tenure-track faculty the institution has in the following categories by

gender.

Male Female

Full Professor

Associate Professor

Assistant Professor

Lecturer

Instructor

Other

25. Please enter the number of full-time, non-tenure-track faculty the institution has in the following

race/ethnicity categories by gender.

Male Female


Asian


Hispanic or Latino


White

Two or More Races

Non-Resident Alien

26. Please enter the number of full-time, non-tenure-track faculty the institution has in the following ‘highest

degree earned’ categories by gender.


Certificate

Bachelor’s

Master’s

Doctoral

Other

27. Please enter the number of full-time, non-tenure-track faculty that have been at the institution for the time-

periods specified by gender.

Male Female

0-3 years

3-6 years

7-10 years

Over 10 years

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Adjunct or Part-Time Faculty 28. Please enter the number of adjunct or part-time faculty the institution has in the following categories by

gender.

Male Female

Full Professor

Associate Professor

Assistant Professor

Lecturer

Instructor

Other

29. Please enter the number of adjunct or part-time faculty the institution has in the following race/ethnicity


Male Female


Asian


Hispanic or Latino


White

Two or More Races

Non-Resident Alien

30. Please enter the number of adjunct or part-time faculty the institution has in the following ‘highest degree



Certificate

Bachelor’s

Master’s

Doctoral

Other

31. Please enter the number of adjunct or part-time faculty that have been at the institution for the time-periods

specified by gender.

Male Female

0-3 years

3-6 years

7-10 years

Over 10 years

ACADEMIC INFORMATION

32. Please select the degrees your institution confers. (Select all that Apply):

� Certificates

� Associates

� Bachelors

� Masters

� Doctoral

� Other

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33. Please select the learning experiences the institution offers to students: (Select all that Apply)

� Blended Courses (part distance ed./part in-class)

� Capstone Seminar

� Cooperative Education Program

� Distance Learning Courses

� Faculty – Student Research Projects

� Freshman Year Curriculum

� Honors Programs

� Integration of Gender Issues in Curriculum

� Integration of Global Issues in the Curriculum

� Interdisciplinary Seminars

� Internship Program

� Online Learning Communities

� Senior Thesis

� Service Learning Program (aka Community-based Learning)

� Study Abroad Program

� Other

� None of these are Offered

34. Please enter the academic departments at your institution and the major school or division the department is part

of: (Please contact [email protected] if additional rows are required)

Department School/Division

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Enrollment Management Program Survey

Survey URL: http://www.uncfsp.org/ICB_EMP

OPERATIONS

AY stands for the Academic Year. AY07 is the Fall 2006 Semester to the Last Summer 2007 Session. AY08 is the Fall 2007 Semester to the Last Summer 2008 Session

1. Please answer the following about the chief person who manages the majority of your enrollment management

efforts: Position title: Highest academic degree: Years with institution: Years in present position: Gender:

2. Please select the individual the person that runs enrollment operations directly reports to: � Institution President � Provost/Chief Academic Officer � Dean � Other

3. Please enter the following information for AY07 and AY08:

AY07 AY08

Number of full-time admissions counselors

Number of local high schools the institution has formal visitation programs with

Internal turn around time to respond to inquiries (enter number of days)

Number of campus-based tours during fall recruitment period

Number of data entry staff working in admissions

Number of Recruitment Fairs attended by admissions

4. Please select the appropriate response for each question:

Yes No N/A

Does the institution provide access to online applications?

Does the institution have a comprehensive enrollment management operation?

Is your enrollment management operation fully staffed?

Does the institution have a retention plan?

Is the retention plan tied to the overall mission of the institution?

Does the institution have a three to five year recruitment plan?

Does the institution have plans to update or create the recruitment plan?

5. Please select the states that are part of the institution’s traditional recruitment territories: (Select all that Apply)

� Alabama

� Alaska

� Arizona

� Arkansas

� California

� Colorado

� Connecticut

� Delaware

� District of Columbia

� Florida

� Georgia

� Hawaii

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� Idaho

� Illinois

� Indiana

� Iowa

� Kansas

� Kentucky

� Louisiana

� Maine

� Maryland

� Massachusetts

� Michigan

� Minnesota

� Mississippi

� Missouri

� Montana

� Nebraska

� Nevada

� New Hampshire

� New Jersey

� New Mexico

� New York

� North Carolina

� North Dakota

� Ohio

� Oklahoma

� Oregon

� Pennsylvania

� Puerto Rico

� Rhode Island

� South Carolina

� South Dakota

� Tennessee

� Texas

� Utah

� Vermont

� Virginia

� Virgin Islands

� Washington

� West Virginia

� Wisconsin

� Wyoming

� Other 6. Please select the international regions that are part of the institution’s traditional recruitment territories: (Select

all that Apply)

� Africa

� Australia

� Mexico, Central America & the Caribbean and South America

� Asia

� Europe

� Canada

INSTITUTION DATA AY stands for the Academic Year. AY07 is the Fall 2006 Semester to the Last Summer 2007 Session. AY08 is the Fall 2007 Semester to the Last Summer 2008 Session 7. Please answer the following questions related to applications:

AY07 AY08

Total number of completed applications for admission

Of the total, how many applications were completed online

Total number of students that were accepted for the fall semester

Total number of students that were accepted that actually enrolled for the fall semester

8. Please enter the following enrollment information for the fall 2007 semester: (These questions align with

information requested for IPEDS) Full-

Time Men

Full-Time

Women

Part-Time Men

Part-Time

Women

Undergraduates: Degree-seeking first-time Freshmen

Undergraduates: Other, first-year degree-seeking

Undergraduates: All other degree-seeking

Undergraduates: All other undergraduates enrolled in credit courses

First Professional: First-time, first-professional students

First Professional: All other first-professionals

Graduate: Degree-seeking, first-time

Graduate: All other degree-seeking

Graduate: All non-degree-seeking graduates enrolled in credit courses

GRAND TOTAL ALL STUDENTS

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9. Please enter the following enrollment information specific to black or African-American Males:

Black or African-American Male Undergraduates Full-Time Part-Time Undergraduates: Degree-seeking first-time Freshmen

Undergraduates: Other, first-year degree-seeking

Undergraduates: All other degree-seeking

Undergraduates: All other undergraduates enrolled in credit courses

First Professional: First-time, first-professional students

First Professional: All other first-professionals

Graduate: Degree-seeking, first-time

Graduate: All other degree-seeking

Graduate: All non-degree seeking graduates enrolled in credit courses

GRAND TOTAL ALL BLACK OR AFRICAN-AMERICAN MALE STUDENTS

10. Please answer the following enrollment questions specific to Race/Ethnicity:

Degree-seeking (First-time First

year)

Degree-seeking Undergraduates

(including first-time first-year)

Total Undergraduates(both degree- and non-degree-

seeking)

Non-resident aliens

Black, non-Hispanic Females

Black, non-Hispanic Males

American Indian or Alaskan Native

Asian or Pacific Islander

Hispanic

White, non-Hispanic

Race/ethnicity unknown

11. Please enter the enrollment data by class for the fall semester.

AY07 AY08

Freshmen

Sophomore

Junior

Senior

Graduate

Other

12. Please enter the following retention data. Enter data in terms of percentages:

AY07 AY08

Retention rate for first-time students between the fall and spring semesters

Overall retention rate between the fall and spring semesters

Freshmen to Sophomore Retention Rate

Sophomore to Junior Retention Rate

Junior to Senior Retention Rate

Non-graduating Senior Retention Rate

Total Black or African-American Male Retention Rate 13. Please enter the following graduation rate data. Enter the data in terms of percentages:

AY07 AY08

Overall Four-Year Graduation Rate

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Overall Six-Year Graduation Rate

Overall Ten-Year Graduation Rate

Black or African American Male Four-Year Graduation Rate

Black or African American Male Six-Year Graduation Rate

Black or African American Male Ten-Year Graduation Rate

14. Please enter the following graduation data:

Number of degrees awarded

by the institution from July 1, 2007 to June 30, 2008

Average Time to Degree (Months)

Certificate/diploma

Associate degrees

Bachelor's degrees

Post-Bachelor's certificates

Master's degrees

Post-master's certificates

Doctoral degrees

First professional degrees

First professional certificates

15. The following questions relate to enrollment data for newly enrolled students in the fall semester. If there are no

students from the specified states, leave the cell blank:

Enrolled Students AY07 AY08

Alabama

Alaska

Arizona

Arkansas

California

Colorado

Connecticut

Delaware

District of Columbia

Florida

Georgia

Hawaii

Idaho

Illinois

Indiana

Iowa

Kansas

Kentucky

Louisiana

Maine

Maryland

Massachusetts

Michigan

Minnesota

Mississippi

Missouri

Montana

Nebraska

Nevada

New Hampshire

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Enrolled Students AY07 AY08

New Jersey

New Mexico

New York

North Carolina

North Dakota

Ohio

Oklahoma

Oregon

Pennsylvania

Puerto Rico

Rhode Island

South Carolina

South Dakota

Tennessee

Texas

Utah

Vermont

Virginia

Virgin Islands

Washington

West Virginia

Wisconsin

Wyoming

Other

16. The following questions relate to enrollment data for newly enrolled students in the fall semester. If there are no

students from the specified regions, leave the cell blank.

AY07 AY08

Africa

Asia

Australia

Europe

Mexico, Central American & the Caribbean and South America

Canada

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Executive Leadership and Governance Program Survey

Survey URL: http://www.uncfsp.org/ICB_ELGP

MISSION AND VISION

1. Please enter the institution’s Vision Statement:

2. Enter the number of years ago that the Vision Statement was last updated:

3. Please enter the institution’s Mission Statement:

4. Enter the number of years ago that the Mission Statement was last updated:

STRATEGIC PLAN

5. Please select the phrase that best describes the status of the institution’s overall strategic plan:

� Current plan is in place � New plan is in development � Current plan is under review � Current plan is being revised � The institution does not have a strategic plan � Unknown

6. Please select the areas the strategic plan addresses: (Select all that Apply)

� Academic quality

� Enrollment growth

� Improve facilities and infrastructure

� Internationalization

� Research

� Faculty and staff development

� Fund-raising

� Other

7. If the strategic plan addresses other areas, please enter the areas:

8. Please select the current age of the institution’s overall strategic plan: � Less than one year � 1-3 years � 4-6 years � 7-9 years � Over 10 years � Unknown � N/A

9. Please select whether the institution requires the individual administrative (e.g. academic affairs) departments to develop strategic plans separate from the overall institution’s plan:

� Yes � No � Unknown

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10. Please select whether the institution requires the individual academic departments to develop strategic plans separate from the overall institution’s plan.


BOARD OF TRUSTEES

11. Please enter the requested information on the Board of Trustees.

Number Total Number on the Board of Trustees

How many years have current members served (enter an average)

Term of the longest serving Board Member (round off to nearest year)

Term of the current Board Chair (round off to nearest year)

Number of Female Board Members

Number of Male Board Members

Number of times the board meets per year

Total number of Committees that periodically advise the board. Include all Advisory Committees

12. Please select the committees that the board currently has: (Select all that Apply)

� Advancement

� Audit

� Employment Policies, Personnel, Tenure & Promotions

� Budget and Finance

� Infrastructure

� Lab Equipment and Technology

� Educational Planning, Policies and Programs

� University Governance

� Public Affairs

� Other

13. Please list any other committees that the board has: 14. Please select how Board members are selected: (Select all that Apply)

� By the current Board members

� Alumni election

� Internal election (Faculty, Staff, Students)

� Unknown

� Other

15. Please select how Board members are removed: (Select all that Apply)

� Term limits

� Retirement

� Majority Vote by Other Board Members

� Unknown

� Other

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16. Please select which of the following, if any, are duties of the Board of Trustees:

� Policy-making Body

� Elects the President or Provost

� Approves Strategic Plan

� Supervises President and Administration

� Fund-Raising

� Publishes and distributes written policies and handbooks

� None of the above

17. Please enter any other duties the Board of Trustees has:

18. Please select the benchmarks the Board directs the institution to utilize to measure performance. (Select all that

Apply)

� Internal benchmarks developed at your institution

� Benchmarks against peer institutions

� Measures mandated by state government

� Measures adapted from the NACUBO Cost of College methodology

� Measures voluntarily adopted by a consortia or group with which you are affiliated

� Other

19. Please enter any other benchmarks the Board directs the institution to utilize:

20. Please select the information that is provided to the Board in the institution’s annual report. (Select all that

Apply) � Total operating expenditures

� Instructional expenditures per student

� Instructional expenditures per department or academic division

� Co-curricular/Student Life related expenditures

� Auxiliary related expenditures

� Athletic related expenditures

� Indirect Cost related expenditures

� Capital Projects and Facilities related expenditures

� Comparative data from other institutions on Instructional or operating expenditures

� Comparative data from other institutions on Faculty salaries

� Comparative data from other institutions on Faculty workload

� Comparative data from other institutions on Use of adjunct faculty

� Comparative data from other institutions on Employee benefits

� Comparative data from other institutions on Student tuition discounting levels/policies

� Comparative data from other institutions on New capital outlay projects

� Comparative data from other institutions on Major new contracts with outside vendors

� Comparative data from other institutions on Program consolidation or elimination

21. Please enter whether any Board members have received training in the following areas within the past five

years:

Yes No Unknown

Assessing Board and Presidential Effectiveness

Increasing the effectiveness of Committee work

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Yes No Unknown

Fiscal Management, Accountability and Cost Containment

Strategic Planning

22. Please select whether the institution has a formal succession plan for the Board Chair:


PRESIDENT

23. Please select the term that best describes the current president’s appointment:

� Full Appointment � Interim � President’s Office is Vacant � Other

24. Please select the appropriate response for each question.

Yes No Unknown NA

Is the Campus President a voting member of the Governing Board?

Prior to appointment, did the current President serve as the President of other institution(s)?

Was the current president previously in an administrative role at an HBCU?

Does the current president come from outside of academia?

Prior to appointment, did the current President serve as a tenured full professor?

Was the current President a tenured Professor from this institution

Was the current President a tenured Professor from another institution

Did faculty members from your institution serve on the most recent presidential search committee?

Since appointment, has the President participated in any professional development activities?

25. Enter the number of presidents the institution has had over the past 30 years:

26. Average years of service for the last three Presidents at your institution:

27. Please enter whether the President has received training in the following areas within the past five years: Yes No Unknown

Assessing Board and Presidential Effectiveness

Increasing the effectiveness of Committee work

Fiscal Management, Accountability and Cost Containment

Endowment Management

Strategic Planning

Institutional Advancement and Fundraising

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28. Please select whether the institution has a formal succession plan for the President: � Yes � No � Unknown

INSTITUTION STRUCTURE

29. Please upload the institution’s current administrative organizational chart.

30. Please select how Division Executive Heads (such as Deans) are selected:

� President or Provost � Governing Board � Faculty or Institution-wide Senate � Faculty Governance Structure within each Division � Other � Unknown

31. In establishing budgets and making allocations across departments, please select the level of participation in the budget process:

A great deal Somewhat Not at all Unknown

Governing board

President

Deans and other heads of key divisions

Department chairs

Faculty

Students

FACULTY PARTICIPATION IN GOVERNANCE

32. Please select the appropriate response for each question.

Yes No Unknown NA

Does the Institution have a Faculty Senate?

If applicable, is the Faculty Senate a campus-wide body for all tenured or tenure-track faculty only?

Does the institution have a faculty governance body other than that of a Faculty Senate?

33. Please select the person that serves as chair of the faculty governance body. � Institution President � Other Administrator (such as a Dean) � Faculty Member � Other � NA

34. Please select how the chair of the faculty governance body is selected: � Institution President � Other Administrator (such as a Dean) � Faculty Member vote � Other � NA

35. Please select how often faculty utilize the following methods to express views or help shape policy at the institution:

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Often Sometimes Rarely Never Unknown

At the departmental level through meetings and communication with departmental chairs

At the division level through governance structures operating at the school/college level

At the institutional level through institution-wide bodies of governance

Through a Faculty-bargaining Unit

36. Please select how often the faculty participates in the following activities:

Always Most of the Time Sometimes Never Unknown

Faculty Appointments & Salaries

Faculty Tenure

Degree Requirements

Academic Teaching Loads

New Program Decisions

Selection of President

Selection of Deans

Infrastructure & Facilities

Long Term Budget Plans (5+ years)

Short Term Budget Plans (1-3 years)

Staff Size in each Department

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Facilities and Infrastructure Program Survey

Survey URL: www.uncfsp.org/ICB_FIP

CAMPUS MASTER PLAN

1. Please select the term that best describes the institution’s Campus Master Plan:

� Current � In development � Under review � Under revision � Institution does not have a Campus Master Plan � Unknown

2. Please enter the maximum student capacity per semester (full and part-time students combined): (Enter number

only) 3. Please enter the percent capacity for the student body for the specified academic years:

2007-2008: 2006-2007: 2005-2006:

FACILITIES OFFICE CHARACTERISTICS

4. Please select whether your institution has a centralized facilities management office:


5. Please select the person that the facilities management directly reports to: � Institution President � Vice-President � Dean � Other � Unknown � N/A

6. Please select whether building renovations and update requests, as well as space reservations, are channeled through this central office:

� Yes � No � Unknown � N/A

7. Please select how often departments are surveyed regarding anticipated space needs: � Every semester � Every year � Every other year � Every 5 years � Not at all � Unknown

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8. Please select if the institution is having problems related to the following areas: (Select all that Apply)

� Lead

� Asbestos

� Insect/Rodent Infestation

� Overcrowding

� Mold

� Unknown

� No known hazards

9. Please enter any other hazards the institution has encountered:

CLASSROOMS

10. Please select whether the institution had enough classroom seats to meet its need by year.

Yes No Unknown

2007-2008:

2006-2007:

2005-2006:

11. Please select the percentage of classrooms or lecture halls that currently need updating or repair: � Fewer than 25% � 25% to 50% � More than 50% � None � Not applicable

12. Please select whether there have there been any health/safety citations regarding classroom and lecture hall safety and security from federal or local officials:


13. Please complete the chart below regarding campus classrooms and lecture halls. (Please contact [email protected] if additional rows are required)

Campus Building Name Number Of Classrooms

Of The Total, Number Of “Smart” Classrooms

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Campus Building Name Number Of Classrooms

Of The Total, Number Of “Smart” Classrooms

14. Based on estimated growth projections, please enter the number of new classrooms that will be required for the

specified time periods: Next five years: Next decade:

LABORATORIES

15. Please select, in general, if the institution has adequate laboratory space based on departmental needs: � Yes � No � Unknown

16. Please select whether the laboratories, in general, are adequately equipped to meet the increased demand in

science classes and new developments in curriculum: � Yes � No � Unknown

17. Please enter the percentage of laboratory equipment that are the following ages in each department’s

laboratories by category. (Total for each department should add to 100%)

Academic Department % Less than 10 years old

% 10 to 20 years old

% 20 to 30 years old

% More than 30 years old

Psychology, Speech and Health Sciences Instructional Labs

Architecture Labs

Language Learning and Writing Labs

Basic and Life Science Labs

Computer Labs

Math and Engineering Labs

Visual & Performing Arts Labs

Other

18. Please select the average equipment replacement schedule for your institution’s laboratories:

� Approximately every 10 years. � More than every 10 years. � Less than every 10 years. � Unknown

OFFICES 19. Please enter the number of available offices by type.

Type Number Central Administration

Academic Departments (Main offices)

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Faculty Offices

Student Offices

20. Please select whether the institution has a plan to upgrade offices in the next ten years: � Yes � No � Unknown

21. Please enter a cost estimate for updating office space: 22. Please select whether the institution will require additional office space in the next 10 years:


23. Please enter a cost estimate for adding additional office space:

HEALTHCARE FACILITIES 24. Please enter the number of student health care centers operating on campus: 25. Please select the average age of your health center’s laboratory and diagnostic equipment:

� Less than 10 years old. � Approximately 10 years old. � More than 10 years old. � Unknown

26. Please select whether the Health Care Center requires additional laboratory and diagnostic equipment in the

next ten years: � Yes � No � Unknown

27. Please estimate your funding needs for updating the laboratory and diagnostic equipment:

28. Please select whether the Health Care Center requires additional space in the next ten years:


29. Please estimate your funding needs for additional space:

RESIDENTIAL FACILITIES 30. Please select whether there are enough residential facilities to meet the institution’s current needs:


31. Please select the percentage of residential facilities that currently need updating or repair:

� Fewer than 25% � 25% to 50% � More than 50% � None � N/A

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32. Please select whether there have been any health/safety citations regarding residential facilities pertaining to

safety and security from federal or local officials: � Yes � No � Unknown

33. Please complete the chart below regarding campus residential facilities. (Please contact [email protected] if

additional rows are required) Campus Building

Name Number Of Dorm Rooms Student Capacity

Capacity 07-08 Academic Year

34. Please select if the institution had to arrange or rent external facilities for student housing in the following

academic years:

Yes No Unknown 2007-2008

2006-2007

2005-2006

35. Please select the average age of the dormitory buildings at the institution:

� Less than 5 years old � Less than 10 years old. � 11 to 33 years old. � More than 33 years old.

36. Percentage of the total student population that currently resides on campus: 37. Please select the percentage increase in residential facilities that will be needed in the next ten years:

� Less than 10% � More than 10% � No planned increase in residential facilities

38. Please enter the estimated funding needed to increase residential facilities:

LIBRARIES

39. Please enter the requested information on campus libraries:

Please enter the number of libraries the campus has:

Please enter the number of volumes housed in your library system:

Please enter the standard collection turnover rate per academic year (i.e. what percentage of collection materials are discarded for new materials):

Please enter the number of periodical subscriptions the library system has:

40. Please select whether there are any planned library expansions or renovations:

� Yes

27

� No � Unknown

41. Please enter the estimated funding needed for library expansions or renovations:

SPECIAL USE FACILITIES

42. Please enter the number of special use facilities by category:

Facility Type Number Athletic and Physical Education

Media Production Rooms

Greenhouses

Other

43. Please enter the number of computer labs on campus: 44. Please enter the total number of computers on campus for general student use: 45. Please select the average age of computers on campus that are designated for student use:

� Less than one year old � 1-3 years old � 3-5 years old � More than 5 years old

46. Please enter the total number of computers on campus for general faculty/staff use: 47. Please select the average age of computers on campus that are designated for faculty use:

� Less than one year old � 1-3 years old � 3-5 years old � More than 5 years old

CAMPUS PLANNING AND POLICIES

48. Please select whether a facilities needs assessment has been conducted at your institution:


49. Please select whether the institution has a strategic plan for facilities development:


28

50. According to the most recent facilities assessment, please select the institution’s greatest need(s): (Select all

that Apply)

� Lab, classroom and office equipment

� Additional classrooms, office or laboratory space

� Building maintenance and/or renovation

� Libraries

� Sports and/or recreational facilities

� Parking on or near campus

� Other

� Don’t know

51. Please select the number of buildings that are of architectural or historic interest at the institution: � 0 - None � Fewer than 5 � 6-10 � More than ten

52. Number of buildings on campus that are in the National Historic Registrar: 53. Please enter the following information regarding the age of the administrative/classroom buildings on campus:

Number of Buildings: Average Age: Age of the Newest Building: Age of the Oldest Building:

54. Please select the number of land areas of architectural or historic interest are there are at your institution:

� Fewer than 5 � 6-10 � 11-20 � 21-30 � More than 30 � Not Applicable

55. Number of land areas on campus that are in the National Historic Registrar: 56. Enter an estimate how infrastructure and capital investments are funded at your institution by approximate

percentage:

Category Percentage Institutional Funds

Local Government Appropriations

State Government Appropriations

Federal Government Appropriations

Tax-exempt Bonds

Endowment Funds, or Private Gifts or Grants

Commercial loans outside the institution or other debt

Other Sources

57. Please select the percentage of the annual budget that is allocated to building maintenance and renovation:

� Less than 2% � 3% to 5% � 6% to 10% � More than 10% � Varies

29

58. Please select whether the institution has a current Facilities Inventory: � Yes � No � Unknown

REPAIR AND RENOVATION PROJECTS

59. Please estimate the number of repair or renovation construction projects of campus facilities that are scheduled

to start later in 2009 or 2010: 60. Please enter the cost for repair or renovation construction projects that are already approved and scheduled to

start in 2009 or 2010: (Please contact [email protected] if additional rows are required)

Project Name

Construction Purpose Start Date End Date Total Budget

CURRENT CONSTRUCTION 61. Please enter the number of current construction projects at the institution (those currently underway): 62. Please enter the requested information on all current construction projects (those currently underway): (Please

contact [email protected] if additional rows are required)

Project Name Construction Purpose

Enter if Repair/Renovation or New Construction

Total Budget Needed

63. Please enter the number of new construction projects already approved and scheduled to start later in 2009 or

2010: 64. Please estimate the costs for new construction projects already approved and scheduled later in 2009 or 2010.

(Please contact [email protected] if additional rows are required)

Project Name

Construction Purpose Enter if Repair/Renovation or New Construction

Total Budget Needed

30

Project Name

Construction Purpose Enter if Repair/Renovation or New Construction

Total Budget Needed

DEFERRED CONSTRUCTION PROJECTS

65. Please enter the number of deferred construction projects for either new construction or repair or renovation:

66. Please estimate the cost of any deferred projects for either new construction or repair or renovation of campus

facilities. (Please contact [email protected] if additional rows are required)

Project Name Construction Purpose

Enter if Repair/Renovation or New Construction

Total Budget Needed

DEFERRED MAINTENANCE ESTIMATES 67. Please select whether the institution’s Facilities Management Office, or other campus Unit, regularly surveys

the condition of your buildings, equipment and infrastructure: � Yes � No � Unknown

68. Please enter the approximate cost of all deferred maintenance needed on campus but not scheduled for FY 2009

or 2010 due to lack of funding.

Category Number of Projects

Total Budget Needed

Expected Deferral Time (in months)

Roof

Plumbing

Framing, Floors, Foundations

Exterior walls, finishes, windows, doors

Heating, Ventilation, Air Conditioning

Electric power,

Electric lighting

Life Safety Features (sprinklers, fire alarms)

Other

31

CAMPUS GREEN INITIATIVES 69. Please enter the number of buildings on your campus that have the indicated LEED certifications:

Green: Gold: Silver: Platinum:

70. Please select whether the institution has a Campus Sustainability Committee: � Yes � No � Unknown

71. Please select the types of alternative energy sources your institution uses: (Select all that Apply)

� Solar energy

� Wind power

� Water power

� Geothermal energy

� Other

72. Please select whether the institution has a formal policy related to Energy Star for superior energy performance in any of your buildings:


73. Please select whether the institution has a formal policy to purchase Energy Star rated systems or products:


74. Please select whether the institution has a formal policy formal “green” policy in any of the following areas:

Yes No Unknown Teaching and Research

Purchasing and Administrative Services

Solid Waste Reduction and Recycling

Energy Conservation

Energy Purchasing

Water and Wastewater

Hazardous Materials

Transportation

Food and Food Services

Campus Grounds and Land Use

New Construction

Campus Planning and Design

32

Fiscal and Strategic Technical Assistance Program Survey

Survey URL: http://www.uncfsp.org/ICB_FASTAP

FINANCIAL MANAGEMENT

1. Please select if the institution has any of the following: (Select all that Apply)

� finance committee

� audit committee

� combined finance/audit committee

� external company

� none at all 2. Please select the type of financial accounting software systems the institution utilizes:

� commercial/general accounting software � fund-based accounting software � The institution does not utilize financial accounting software

3. Please select whether there has been a financial external audit performed within the past 12 months:


4. Please select whether the institution has been impacted by any form of internal financial fraud within the past

five years: � Yes � No � Unknown

5. Please select whether the institution has been impacted by any form of external financial fraud within the past

five years: � Yes � No � Unknown

ENDOWMENT

6. Please enter the total estimated value of the institution’s endowment: 7. Please select whether the institution has a formal Investment Policy:


8. Please enter the investment balance of the institution’s endowment by percentage. (Total should add to 100%)

Area Percent

Percent of endowment from Listed Equity

Percent of endowment from Fixed Income

Percent of endowment from Real Estate

Percent of endowment from Commodities

33

Area Percent

Percent of endowment from Hedge Funds

Percent of endowment from Private Equity

Percent of endowment from Cash

Percent of endowment from other sources

9. Please select whether the institution has an annual Endowment Report:


ACCREDITATION

10. Please select the institution’s accrediting body:

� Southern Association of Colleges and Schools (SACS) � Middle States Association of Colleges and Schools (MSA) � New England Association of Schools and Colleges Commission on Institutions of Higher Education � New England Association of Schools and Colleges Commission on Technical and Career Institutions � North Central Association of Colleges and Schools � Northwest Commission on Colleges and Universities � Western Association of Schools and Colleges Accrediting Commission for Community and Junior Colleges � Western Association of Schools and Colleges Accrediting Commission for Senior Colleges and

Universities � Other

11. Please select the institution’s current accreditation status:

� Currently Accredited � Currently in Reaffirmation Process � Currently Under Warning � Currently on Probation � Unknown

FUNDING

12. Please select whether the institution has a line of credit:


13. Please select whether the institution has a board-approved budget for each fiscal year:


14. Please enter the following information related to finances for the institution for academic or fiscal year 2008:

(Total should add to 100%) Area Percent

Percent of income from tuition

Percent of income from UNCF

Percent of income from institutional advancement activities

Percent of income from federal government appropriations

Percent of income from grants and contracts

Percent of income from other sources

34

15. Please enter the institution's overall surplus or deficit at the end of the prior fiscal year. Enter the amount and then enter if the amount represents a surplus or deficit:

Amount Surplus/Deficit

16. Please select the number of months of operating expenses the institution has available as unrestricted, liquid

funds: � < 6 months � 6-12 months � > 12 months � Unknown

COMPOSITE FINANCIAL INDEX (CFI)

17. Please enter the requested information that will be used to determine the institution's CFI. Enter the information

from the end of the institution's most recent fiscal year. (Enter number only. Do not enter “$”, “,” or “.”)

Area Amount

Total Unrestricted Net Assets:

Total Temporarily Restricted Net Assets:

Total property, plant, equipment (net of depreciation):

Total long-term debt:

Total Unrestricted Operating Revenues:

Total Unrestricted Operating Expenses:

Total Unrestricted Revenues & Gains:

Total Net Assets released from Restriction:

35

Institutional Advancement Program Survey

Survey URL: http://www.uncfsp.org/ICB_IAP

ADVANCEMENT MANAGEMENT

1. Please select whether the institution has a specific Institutional Advancement (IA) department:

� Yes � No

2. Please answer the following about the chief person who manages the majority of your IA efforts:

Position title: Highest academic degree: Years with institution: Years in present position: Number of years person has been a fundraiser: Gender:

3. The chief officer for the IA functions reports to the: � President � Vice president � Other � Unknown

4. Please select whether the institution has formal institutional advancement goals/objectives:

� Yes � No

5. Please select whether the IA chief advancement officer is a member of the institution’s executive officer policy-

making group (cabinet): � Yes � No � Unknown

6. Please select the functions managed by the institution’s IA office: (Select all that Apply)

� Academic advising

� Admissions/recruitment

� Alumni affairs

� Athletics

� Church relations

� Conferences

� Fundraising

� Government relations

� Parent programs

� Photo services

� Physical plant planning

� Placement

� Public Relations and publicity

� Publications

� Special events

� Sponsored Programs/Grants and Contracts

� Title III

� Web management

� Other

7. Please select whether the institution has an organizational membership to CASE (Council for Advancement and

Support of Education): � Yes � No � Unknown

36

STAFFING & PLANNING

8. Please enter the IA Office FTE for the time periods specified.

Academic Year 2005-2006: Academic Year 2006-2007: Academic Year 2007-2008:

9. Please select the professional consultants the institution has utilized for any of these functions: (Select all that

Apply)

� Admissions/recruitment

� Alumni affairs

� Grant Writing

� Capital Campaign

� Annual Giving or Annual Fundraising Programs

� Special Events

� Public relations

� Other

� Unknown 10. Please select whether the IA office has a strategic plan:


11. Please select whether the IA office has a fundraising plan: � Yes � No � Unknown

12. Please select whether the IA office has fundraising policies and procedures:


13. Please select whether the institution utilizes CASE standards for reporting:


14. Please select whether the institution has a development committee represented on the Board of Trustees: � Yes � No � Unknown

37

INSTITUTIONAL ADVANCEMENT DATA

15. Please enter the requested information on the IA Office’s prospect list:

Total number of prospects on the prospect list:

Total number of prospects that have been researched and qualified:

16. Please enter the requested information on fundraising from the specified categories for the 2007-2008

Academic Year:

Number of

Gifts Received

Number of New Gifts Received

Number of Renewal

Gifts

Total Donations in Dollars

Percentage Change from

Previous Fiscal Year

Largest Gift in Dollars

Alumni/ae

Trustees

Individuals (non-alumni/ae and non-trustees)

Corporations

Foundations

Organizations

Parents

Faculty

Students

Other

Total

17. For the Academic Year 2007-2008, please state the percentage of funds that were restricted and unrestricted:

(Total should add to 100%) Restricted: Unrestricted:

18. Please enter the requested information related to your institution’s last Capital Campaign. If the campaign is

current, enter the funds raised to date: Start Date: End Date: Goal: Total Funds Raised:

19. Please select whether the institution has a legally separate foundation for the purpose of raising funds:


20. Please select whether the institution’s alumni association operates under a separate 501(c)3:


21. Please enter the percent of all $1,000-plus donors in Academic Year 2007-2008. (Total should add to 100%)

Percent of $1,000 Plus Donors from: Percent

Trustees

Corporations

38

Percent of $1,000 Plus Donors from: Percent

Foundations

Volunteers

President

Faculty

Staff

Students

Alumni/ae

Other

22. Please indicate what percentage of your gift income is generated by each of these sources in Academic Year

2007-2008: (Total should add to 100%)

Percent of Income generated from: Percent Alumni/ae

Foundations

Parents

Businesses

Students

Churches

Trustees

Government grants

Faculty

Estates

Other friends

Other

23. Please select the fundraising activities the institution engaged in during the 2007-2008 Academic Year: (Select

all that Apply)

� Advertisements

� Alumni Society/Assoc

� Capital Campaign

� Direct Mail

� Face-to-Face Solicitations

� Homecoming

� Internet

� Major Gifts Program

� Phonathons

� Public Relations Programs

� Radio programs/sports

� Reunion Programs

� Special Events

� TV programs/sports

� Other

24. Please select the average turn-around time in acknowledging a gift:

� Same day � Within 3 working days � 4/7 working days � More than 8 working days � No acknowledgment sent � Unknown

25. Please enter the date of the last market analysis the institution conducted on the donor constituency: 26. Please enter the name of the primary database system the institution uses to track giving to the college or

university:

27. Please enter the number of years the institution has had this system:

39

ALUMNI/AE

28. Please enter the current status of the requested information regarding alumni/ae:

Alumni/ae of record

Active alumni chapters

Number of US States that have active alumni/ae chapters

Alumni/ae prospects

Alumni/ae prospects who have been screened/qualified for cultivation and solicitation

Alumni donors

“Lost” alumni

29. Please select the phrase that best describes the institution’s alumni/ae association:

� Incorporated within the institution with staff supported by the institution’s budget � Legally incorporated association that operates independently from the institution � The institution does not have an alumni/ae association.

30. Please enter the number of off-campus alumni meetings the institution conducts annually: 31. Please select whether fund-raising is a designated and recognized responsibility of the alumni function:


32. Please select whether the institution has a special alumni program for recent graduates:


33. Please enter the percentage of the institution’s total gift support that came from alumni in FY 2007-08: 34. Please enter the percentage of alumni that made a gift during FY 2007-08:

35. Please enter the name of the primary database system the institution uses to track alumni/ae data:

36. Please enter the number of years the institution has had this system:

PUBLIC RELATIONS/MARKETING COMMUNICATIONS

37. Please select whether the institution has a public relations/marketing communications advisory group comprised

of people outside the institution (other than trustees): � Yes � No � Unknown

38. Please select the entity that has primary responsibility for institutional branding:

� Board � Advancement office � President � Other

40

39. Please select the last time the institution’s brand was updated: � Less than one year ago � 1-5 years ago � More than five years ago � The institution does not have a specific brand image

SPONSORED RESEARCH

40. Please enter the number of grants or contracts the institution applied for during the 2007-2008 Academic Year: 41. Please enter the number of grants or contracts the institution was awarded during the 2007-2008 Academic

Year:

42. Please enter the requested information on awarded grants and contracts during the 2007-2008 Academic Year. Largest grant/contract awarded: Smallest grant/contract awarded: Average term of the awarded grants/contracts in terms of years:

uncf institute for capacity building - mmg connect

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