unaids workshop cairo, egypt, 3-6 may 2010 round 10 proposal process key elements for a successful...
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UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Round 10 proposal process
Key elements for a successful application
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Proposal development process & eligibility requirements
TRP and the proposal review process
What makes a good proposal?
Results for the region
Q&A
Overview
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Proposal development process & eligibility
requirements
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Proposals Process: Overview
Board: Call for Proposals
Secretariat: Screening
TRP: Technical ReviewSignature &
First Disbursement
Board Approval
CCM: TRP clarifications(as required)
Phase 2: Extension of initial 2 yr Funding
1 - Recommended
2 – Rec. Minor changes
3 - Re-submission
4 - Rejected
PR: Grant Agreement Negotiations
Applicant: Proposal Development
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Call for Proposals
Board: Call for Proposals
4 - Rejected
• Normally once per year
• Proposal forms and guidelines prepared for each Round
• Clearly established submission deadline
• Clearly established eligibility criteria
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Proposal development
• Start early
• Consult broadly and inclusively
• Identify barriers
• Share potential priorities
• Invite contributions
• Consolidate knowledge
• Review the application
Applicant: Proposal Development
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Pre-Technical Review
Secretariat: Screening
6 minimum eligibility requirements reviewed at proposal submission
• Members representing the non-government sectors must be selected by their own sector
• Evidence of membership of people living with and/or affected by the diseases
• Have documented and transparent processes to:
• Solicit and review submissions of proposals for possible integration into a consolidated national proposal
• Ensure the input of a broad range of stakeholders
• Nominate the Principal Recipient (s)
• Conflict of Interests plan in place
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Technical Review Panel & the proposal review process
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Technical Review Panel
Who:• Group of independent technical experts appointed by the Board.• Diverse geographic and programmatic backgrounds • Consists of disease experts and cross-cutters, and experts with gender
and sexual minorities experience
Review:• The TRP looks for proposals that reflect:
– Soundness of approach– Feasibility– Potential for sustainability & impact
TRP: Funding recommendations to the Board
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Budget review
• Specialist independent review of budgets, as in Round 9
• TRP may request an independent budget review during clarifications
• TRP requested through its TORs to review Value for Money
• TRP to examine under spending in existing grants
TRP: Funding recommendations to the Board
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
TRP review process
Small groups of 4 members:2 disease experts + 2 cross-cutters
Plenary session of 40 members:Recommendations discussed & finalized
If necessary, second review:Additional TRP members asked to provide
2nd recommendation
Final plenary :Last day for quality assurance + lessons learned
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
TRP recommendation categories
Category Description Timeline clarifications
1Recommended for funding with no or only minor clarifications
Within 8 weeks of notice
2(incl. 2B)
Recommended for funding provided that clarifications are met within a limited time frame
(2B: weaker on grounds of technical merit, issues of feasibility, likelihood of effective implementation)
6 weeks for initial response & then up to a further 3 months to complete clarifications process
3Not recommended for funding in its current form but encouraged to re-submit a revised version of the same proposal
N/A
4 Rejected N/A
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Successful Proposals
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
What makes a good proposal?
• Input from a broad range of stakeholders, based on a national strategy
• Interventions respond directly to current, documented, epidemiological situation
• Coherent strategy with robust gap analysis
• Appropriate implementation arrangements
• A clear plan for how to monitor activities and evaluate the impact of interventions
• Detailed budget and clear work plan
• The Board will accept proposals from Non-CCMs in certain cases
• For more information: TRP Reports from Rounds 8 and 9.
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Key weaknesses (in no particular order)
• Proposal sections not well aligned or incomplete
• Strategies proposed for major scale-up without prior testing/evaluation
• Weak demonstration of Value for Money
• No gap analysis
• Inappropriate Performance Frameworks and quality indicators
• Problems with budgets
• Unclear additionality/complementarity
• Missing or inadequate M&E Plan
• Problems with PR/SR and implementation
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Results for the region
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Round 9 Outcomes – MENA
Disease proposal
Number eligible
Number recommended
Success
rate
2 Year Recommended
(US$)
5 Year Recommended
(US$)
HIV 7(only the HSS part of 1 HIV proposal) 0% 27 m 53 m
TB 6 2 33% 26 m 54 m
Malaria 5 2 40% 34 m 53 m
Total 18 5 28% 87 m 159 m
Key Messages:• Most applicants submitted more than 1 disease• Low success rate for proposals• No HIV proposal recommended for funding
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Recommended Proposals – MENA
Country Disease Category Funding Upper ceiling, 2 years
(US$)
Funding Upper ceiling, 5 years
(US$)
Sudan, Southern Sector
HIV/HSS (only HSS approved)
2 27 m 53 m
Chad M 2 30 m 44 m
Djibouti M 2B 3 m 10 m
Yemen TB 2B 11 m 25 m
Iraq TB 2B 15 m 29 m
TOTAL 87 m 159 m
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Middle East & North Africa - Rounds 1 to 9
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Top 10 weaknesses for MENA: Cat 3 & 4 proposals
The budget information was inaccurate, questionable and/or not sufficiently detailed
56%
Proposed activities are inappropriate 44%
Sections of the proposal are unaligned and/or incomplete 39%
Budget is imbalanced compared to the proposed program 39%
Proposed indicators are inappropriate 33%
UNAIDS WorkshopCairo, Egypt, 3-6 May 2010
Top 10 weaknesses in MENA: Cat 3 & 4 proposals
Proposed activities are insufficiently described33%
Program is too ambitious and unrealistic33%
Financial Gap insufficiently analyzed 28%
Additionality / complementarity with existing grants is not clearly described
28%
No strategy presented and lack of information regarding strategic approaches
28%