UMSC Meeting AgendaSaturday, September 16th, 2017

Host Site: ChicagoRoom: COMW 367

Start Time: 10:00 CDT

I. Welcome a. Invited Speaker: Dean Ray Curry on UICOM and the LCME

II. Approval of Minutes III. Executive Board Report

a. President (Jonathan Jou) b. Vice President (Matthew Durst) c. Secretary (Alex Matelski) d. Treasurer (Stephanie Grach) e. Historian/Webmaster (Petra Majdak) f. OSR Representative (Mason Marcus) g. Advisor (Dean Kashima)

IV. Site Reports from Regional Student Council Presidents a. Urbana b. Rockford c. Chicago d. Peoria e. MSP- Urbana

V. Committee Reports a. CCSP b. CCIA c. CCA d. CCSAS e. FEC f. HPSC

VI. Old Business VII. New Business

a. Constitution Amendments

b. Future of Medicine Summit VIII. Closing

WEBEX Information:

I. Welcome

Quorum: 16 representatives present (2 online) / 13 (quorum)

Opening Remarks, Jonathan Jou:

1. Introduction of the standards of medical education; nationally recognized core competencies1. How can students best help UICOM meet these standards? What do they need to know

about these standards2. Welcome to Dean Curry

Dean Ray Curry will be updating UMSC on the LCME visit later this year. These updates include:

1. A reminder for the date and time of the visit2. Which student organizations and voices might be useful for the LCME committee to hear3. What the LCME is looking for from students when it comes to the accreditation process4. How might we best help the College of Medicine administration as student representatives

As part of his introduction, we will briefly recap the importance of the LCME and the Independent Self-Assessment carried out by students last academic year. In brief, the LCME requires 12 standards allopathic medical schools in the United States and Canada must meet:

1. Mission, Planning, Organization, and Integritya. Including: Strategic Planning, Continuous Quality Improvement, Conflict of Interest Policies, Mechanisms for Faculty

Participation, Affiliation Agreements, Bylaws, and Degree Eligibility Requirements2. Leadership and Administration

a. Including: Administrative Officer and Faculty Appointments, Dean’s Qualifications, Access and Authority of the Dean, Sufficiency of Administrative Staff, Responsibility of and to the Dean, and Functional Integration of the Faculty

3. Academic and Learning Environmentsa. Including: Resident Participation in Medical Student Education, Community of Scholars/Research Opportunities,

Diversity/Pipeline Programs and Partnerships, Anti-Discrimination Policy, Learning Environment/Professionalism, and Student Mistreatment

4. Faculty Preparation, Productivity, Participation, and Policiesa. Including: Sufficiency of Faculty, Scholarly Productivity, Faculty Appointment Policies, Feedback to Faculty, Faculty

Professional Development, and Responsibility for Educational Program Policies5. Educational Resources and Infrastructure

a. Including: Adequacy of Financial Resources, Dean’s Authority/Resources, Pressures for Self-Financing, Sufficiency of Buildings and Equipment, Resources for Clinical Instruction, Clinical Instructional Facilities/Information Resources, Security, Student Safety, and Disaster Preparedness, Library Resources/Staff, Information Technology Resources/Staff, Resources Used by Transfer/Visiting Students, Study/Lounge/Storage Space/Call Rooms, and Required Notifications to the LCME

6. Competencies, Curricular Objectives, and Curricular Designa. Including: Program and Learning Objectives, Required Clinical Experiences, Self-Directed and Life-Long Learning,

Inpatient/Outpatient Experiences, Elective Opportunities, Service-Learning, Academic Environments, and Education Program Duration

7. Curricular Contenta. Including: Biomedical, Behavioral, Social Sciences, Organ Systems/Life Cycle/Primary

Care/Prevention/Wellness/Symptoms/Signs/Differential Diagnosis, Treatment Planning, Impact of Behavioral and Social Factors, Scientific Method/Clinical/Translational Research, Critical Judgment/Problem-Solving Skills, Societal Problems, Cultural Competence and Health Care Disparities, Medical Ethics, Communication Skills, and Interprofessional Collaborative Skills

8. Curricular Management, Evaluation, and Enhancementa. Including: Curricular Management, Use of Medical Educational Program Objectives, Curricular Design, Review,

Revision/Content Monitoring, Program Evaluation, Medical Student Feedback, Monitoring the Completion of Required Clinical Experiences, Comparability of Education/Assessment, and Monitoring Student Time

9. Teaching, Supervision, Assessment, and Student and Patient Safetya. Including: Preparation of Resident and non-Faculty Instructors, Faculty Appointments, Clinical Supervision of Medical

Students, Assessment System, Narrative Assessment, Setting Standards of Achievement, Formative Assessment and Feedback, Fair and Timely Summative Assessment, and Student Advancement and Appeal Process

10. Medical Student Selection, Assignment, and Progressa. Including: Premedical Education/Required Coursework, Final Authority of Admission Committee, Policies Regarding

Student Selection/Progress and Their Dissemination, Characteristics of Accepted Applicants, Technical Standards, Content of Informational Materials, Transfer Students, Visiting Students, and Student Assignment

11. Medical Student Academic Support, Career Advising, and Educational Recordsa. Including: Academic Advising, Career Advising, Oversight of Extramural Electives, Provision of MSPE, Confidentiality of

Student Educational Records, and Student Access to Educational Records12. Medical Student Health Services, Personal Counseling, and Financial Aid Services

a. Including: Financial Aid/Debt Management Counseling/Student Educational Debt, Tuition Refund Policy, Personal Counseling/Well-Being Programs, Student Access to Health Care Services, Non-Involvement of Providers of Student Health Services in Student Assessment/Location of Student Health Records, Student Health and Disability Insurance, Immunization Requirements and Monitoring, and Student Exposure Policies/Procedures

LCME Update, Dean Ray Curry: [Link Dean Curry’s presentation s/p]

1. Comment from Dean Kashima: request for Dean Curry’s background and qualifications1. Has been on survey teams previously, has participated in 20 (UC-Davis, Tufts, etc.)

2. Liaison Committee on Medical Education1. Liaison = AMA/AAMC double accreditation of medical schools in 40s, wanted to ensure

quality of education2. Recognized by national bodies (DOE, licensing boards); international bodies (WFME)3. Review must be conducted every 8 years

3. LCME Accreditation is required for:1. Federal Funds, board registration, etc.

4. Process:1. Self study begins 18 months before visit (AMQuIC here at UICOM)2. April 15th - 19th the visiting team arrives

1. M, Tu, W, Th campus visits1. C on Monday/Tuesday2. U, P, R on Wednesday

2. Including lunch with students, representative group3. Report from visiting team is just a “recommendation” for the LCME4. LCME will provide a decision in October 2018

1. Anything out of compliance will be assigned ‘monitoring’ status, where repair will be overseen and status reports are required

2. Any citation that persists >2 years, the institution must be disaccredited (per DOE)

1. Average status report time period must continue for 4 or so years

3. 12 standards are the criteria for citation5. Have issued adverse action:

1. SLU on probation; Louisville, Baylor have been on probation in past 5 years5. Institutional self-study

1. Data Collection Instrument (12 mo), Independent Study Analysis (student conducted), AAMC Grad Questionnaire, Summary

2. Self-study committees will conduct Town Halls and refine existing commentary1. Remainder of 2017

3. Self-Study Summary should be complete in November 2017, circulated for commentary4. Currently processing data from previous ISA; repeat administration of ISA in early 2018

1. Will help us also determine if we’ve made progress5. Must give a probationary period before disaccreditation

1. A cautionary tale, Oral Roberts: http://www.tulsaworld.com/archives/roberts-to-close-hospital-medical-school/article_c3f5b934-9e73-5ca2-89ef-db0962b5162a.html

6. In previous years, the Grad Questionnaire (GQ) has been below the national mean1. Ex. “Satisfied with the overall quality of my education” - numbers are in the low

80th percentile, usually2. Surveyors may bird-dog these data points - look fo unhappy students

6. Areas of Noncompliance (2010)1. Administrative

1. Strategic planning, affiliations, faculty appointments2. Firewall between student health and evaluation*

1. Meant to be completely separate from evaluating preceptors, tough on Chicago campus because of CampusCare; need student perspective on this as well

3. [Note: CMSC major concern is mental health/counseling specific. Non-stigmatized illnesses tend not to pose a conflict of interest for preceptor reviews. Being seen as having a mental health “issue” becomes sticky.]

4. Financial Guidance/Literacy for students1. Advisor in Chicago (Marcello Johnson), two new advisors in Peoria

(Kristina Peckmann and Dr. Daniel McCloud), working on an advisor in Rockford

2. Cross-campus comparability1. Coordinated and equal education across sites

1. Has been drastically improved in the process of 3 campus curriculum update

3. Education1. Active learning and narrative evaluation (M1/M2)2. Final clerkship evaluations are timely

1. Standard is 6 weeks; we have not yet met this standard and are having trouble achieving compliance

2. Comment from J. Jou: possibility that some clerkship evaluations are done “too quickly,” with possible correlation with pressure to complete and artificially lower scores

3. Best practices: Potentially electronic record that is accumulated slowly, over time, as opposed to a massive, end result evaluation

1. Avoid a last-minute rush to judgment/imperfection of memory

7. www.LCME.org for more information on the process8. Next steps for UMSC representatives at the campuses

1. Get everyone familiar with the process and help them understand the LCME standards2. Make sure people are aware of the visit dates (April 15th - 19th)3. Provide context for surveys, understand the implications for the accreditation4. Important for older students to recognize that many problems are likely to have been

fixed or changed

II. Approval of Minutes

https://docs.google.com/a/uic.edu/document/d/1i_kRmhG2IaBRQXOhwSxTTE5fecdVLUB1p0kwRJGZKqU/edit?usp=sharing

1. Renee McCarthy - Director of Medical Student Learning Environment

1. Previously she delivered her planned policy for students (March 4 Meeting in Urbana)2. Approved with unanimous consent

III. Executive Board Report

a. President (Jonathan Jou)Updates:

Future of Medicine Summit (FoMS) o Crash Course in Innovation feat. Stanford University

Emphasis on design principles for patient-centered care Experiential learning about the patient experience - be a patient

UIC Neurology/Neurosurgery Cross-Campus Research Platform o Collaborators: Dr. Jeffrey Loeb (Chicago), Noah Huh (Peoria), Clay Mcgeehan (Rockford)

Integrate campuses to improve residency competitiveness Upload research opportunities, grand rounds - make them accessible to all

students UICOM + NIH MRSP (Medical Research Scholars Program)

o M2 and M3 students conduct funded research at NIH for 1 gap yearo Three Successful Applicants: Oyetewa Oyerinde, Tess Woodring, Jacqueline Boyleo Conversation with previous successful applicants:

Tips for Success in Applying Tips for Success in NIH Labs J. Jou will transcribe conversation notes and distribute them for review

o Application will open on October 1st o Comment from Dean Kashima: host the files and application help on Blackboard

HPSC Monetary Awards o Health Professions Student Council

Student fees go to this organization Matt Schaeffer (P) and Blair Wright (R) are the two HPSC representatives for

UICOM - direct questions to themo Small, ad hoc monetary awards - away rotations, conferences, pet projects, etc.

Research Posters: $100, $150, or $300; Away Rotations: $200o Document to disseminate to student body in preparation

Campus governments will send an email blast informing students of the HPSC funding

International Rotation Site Proposal : Havana, Cubao US/Cuban Embassy Letter

Currently drafted on advice from US Embassy in Cubao Conjunction with GMED and IRGmed

[Note: IRGmed is a Peoria pilot; “Innovation in Rural and Global Medicine”; chaired by Dr. Sarah de Ramirez]

New director of Center for Global Medicine: Dr. Steve Weine Jonathan to communicate with Dr. Weine

o How best to ensure access by students of all campuses? International experiences should be completely available to students at all

campuses International groups should be campus-diversified

o The core question: Is there something to be learned from a system that focuses differently on preventive and primary care?

UICOM Universal Business Cards o Peoria pilot experience o Rockford first branch site

(in case I have to run and get the food delivery during this :) ) Full administrative support, willing to cover any costs not covered by UMSC, ready to print

o Chicago interest?o UMSC Funding (requires total college buy-in)

20 cards per student Get feedback after residency interviews

o Comment from Ari Pence (U): What was the origin of this discussion and reasoning for this being a good use of resources

Response from J. Jou: Discussion from M1 year (championed by Ian Magruder), M3s then agreed that they wanted it after seeing the proposal

Ari: I have never previously seen medical student business cards Matt Durst: great for poster presentation where you may not be near your

poster; advantages to physical papero Pricing: $150 for M3 and M4 students (who requested) in Peoria

Pricing will further decline with bulk orders after pilots Dean Ray Meeting Agenda

o What can UMSC do for the College of Medicine?o What do students see the College of Medicine doing for UIC?

Need to ensure that we are communicating the value of the COM

o Agenda with collaborative editing and commentary to be used at a meeting with Dean Ray

Fall 2017 targeted timeline, meeting in Chicago Update pending from J. Jou

Discussion:

Mistreatment Reporting: Review of Process (to be submitted to CCIA)Reporting Medical Student Mistreatment DraftDMSLE Report Flowchart

o Is the process for reporting clear and understandable?o Does the report follow-up section establish clear expectations for those who report

mistreatment or other learning environment concerns? Or, is there more that could be added or addressed in this section?

o In the report outcome section, do the examples help or are they too limiting?o Is the information about privacy of information shared with the Director of Medical

Student Learning Environment (DMSLE) office helpful? Is it too detailed?o Overall, does the process document provide sufficient information for students and

others to understand the process?o With regard to the flowchart:

Does this help simplify the information in the process document? Do you think the questions along the side are the most relevant, or is there

some other topic the DMSLE should be considering?o Goals: making this as user-friendly and accessible as possible, especially for M3s and

M4s Communicate as: 1. a resource that is there if you need it; 2. it is not a “thinness

of skin” or “frailty of ego” problem; 3. that it happens to everyone; 4. if something feels wrong, it is worth talking about

o Action Items: Representatives should distribute the two documents and questions to M3s and

M4s (with context on DSMLE) Request responses to above questions from student body, specifically student

representatives at campus government meetings

b. Vice President (Matthew Durst)Updates:

Open UMSC positions on each campus:o Now 2 Reps for Chicago/Peoria/Rockford in college committees; Will be reaching out to

sites to help recruit and fill positions. The New UMSC Constitution Comments from Dean Curry: Faculty Bylaws

o There was a lot of ambiguity around student roles - uncertainty around number, votes, campus irregularities

o COM bylaws + campus-specific bylaws now specify that UMSC has responsibility to guarantee student representation

See COM Bylaws for committee student representative makeup

Discussion:

c. Secretary (Alex Matelski)Updates:

A quick primer on Robert’s Rules of Order that you should share with your respective governing bodies (oddly from NOAA): https://www.afsc.noaa.gov/education/activities/PDFs/SBSS_Lesson6_roberts_rules_of_order.pdf

Discussion:

UMSC Contact Sheet Best approaches to ensure transparency and student body accountability

o Newsletter Chicago has a quarterly newsletter that goes out; distributed in August,

November, February, April Feedback has been excellent; paper copies are helpful

J. Jou Comment: what student group writes this/organizes it? CMSC board decides on topics/inclusions; VP of Communications (Olivia

Lanser) creates the Newslettero UMSC Twitter account

Matt Durst What would this include?

Showcasing student achievements Highlight resources on campus UMSC event promotion

Exec board to decide who the account owners should be CMSC has a Twitter account now

o Listserv point people? Olivia Lanser [C], Dhairya (DJ) Jarsania [R], Victoria Lu [P], Ari Pence [U]

o Summary of meeting minutes to be provided quarterly for distribution at each campus (in their respective newsletters)

Other suggestions for meeting productivity improvement Accountability:

o Assign tasks via Google docs (unless someone prefers something else, like Slack)o Secretary/VP responsibility to track progress and measure outcomes

Continuous monitoring and quality improvement

d. Treasurer (Stephanie Grach)Updates:

Funds for all councils open September 18th or latero Please contact Crystal Jaimes (cjaime3@uic.edu) if you have questions about your

council’s budget o Generally reimbursement comes 6-10 weeks after submission

UMSC Budget! Please go to the following link to access it: https://docs.google.com/a/uic.edu/spreadsheets/d/1Cu4rW4iuSVOO3s8ohM9my8i9P8X-Zi7jXk9t_HdCpDU/edit?usp=sharing

o Approve pls

Discussion:

Will discuss funding for future Leadership Retreatso Possibility of using local site resources

Comment from Mason Marcus, OSR Repo May see reduction in overall budget for both Boston and Orlando tripso Will keep the overestimate

FMS Budgeto Worst case scenario

Music in Medicineo Uncertain if it will continue in 2017/18, given that is project champion will be on hiatuso Need an M1/M2 champion to take it on if it will continueo Also seeking a grant from the Grammy Foundation for the evento Budget is uncertain for the above listed reasonso New group in Rockford formingo Comment from Dean Curry: ways to connect this with other funding possibilities;

growing health humanities focus within department of health education Mrs. Curry (?) organizing

o Need inter-campus connections with local music groups to seek endowment funding money

o Contact People: THRIVE committee on wellness in Urbana (Ari Urbana M4); wellness in Peoria (AJ Heaps Peoria M2); Aisha (Rockford M1) - to connect the musical and wellness elements at the campuses, perhaps get wellness funding for a Music in Medicine spinoff

UMSC Exec to review budget (and redistribute numbers) and re-distribute out to Representatives for final approval

------UMSC takes recess for lunch------------Meeting resumes 1:30 PM--------

e. Historian/Webmaster (Petra Majdak)Updates:

Send pictures/info for the website: http://umsc.org.uic.edu/ Things to add: Future of Medicine Summit, Medical Research Scholars Program Feel free to suggest additions, improvements, will be continuously updated If anyone needs historical documents, reach out to Petra, all in archives

Discussion:

f. OSR Representative (Mason Marcus)Updates:

AAMC Meeting November 2017 (representatives Ryan and Mason) Poster session deadline 10/2 Budget (Flight: $300, Hotel: $400 Registration: $600, Transportation: $30): $1330

AAMC/OSR projects / residency preparedness UI specific facts/figures Resource guide/timeline/process

Encourage application for the HPSC funding for trip; need to apply 1 month in advance Funding deadline for Q3 is November 1st Apply as soon as possible

One thing that OSR is reviewing is “guidelines” for what program directors expect from residency applicants

Provide this information (like deadlines, etc.) through the new UMSC lines of communication (newsletters, etc.)

Discussion:

g. Advisor (Dean Kashima)Updates:

Student Focus Groups at each campus with Dr. Harris Follow-up

o Summary of themes by campus From GQs, ISA - compiling the results now (as of 9.16)

o Write-up to be completed this fallo Student comments about what was the best:

Smaller classes (on regional campuses), diversity of the College, range of geography, support of the student body and faculty

o Student comments on concerns: Resource allocation and availability

Student Research Information with Dr. Mariscalco Follow-upo First step: website for opportunities at each campuso Information wasn’t centralized and wasn’t kept updated

Difficult to standardize between departments Instead, locally maintained lists

o Which students will be working on this project? Both last year’s research reps and new students interested in joining this group J. Jou to reach out to research committee to identify students willing to stay on

Admissions Update (on behalf of Director Leila Amiri)o Interviews being conducted now at 3 campuses

Financial Aid Literacy training for staff at Peoria and Rockford (on behalf of Director Marchello Johnson)

New Registrar, Director Dorian Thomaso Background: worked at UIC in admissions, assoc. registrar at Rush, City College System

Registrar; working to improve communication between offices and with studentso Direct concerns to him

Student Wellness- o U and I Care initiative <https://dos.uic.edu/uicare.shtml>, COM Student Affairs Partner

Organizes campus resources for studentso U and I Care about mental health anonymous and online self assessment tool

<https://mentalhealthscreening.org.>. Collaboration with UIC Counseling Center, Dean of Students, student governments. (Thanks to Cory Reiter and Joe Geraghty). Expected soft launch October 12, 2017

Students have asked about this and allows the administration to get a sense of student needs regarding mental health and wellness

Might be an “encouraged” part of engaging in the Phase I curriculumo Residency Preparedness Initiative Update (on behalf of Dr. Trevonne Thompson)

Dr. Thompson is liaison for specialty groups (departments) getting information and opportunities disseminated across campuses

o Specialty Interest Groupso GoogleGlass specialty sessionso Streaming and taping information sessions

IV. Site Reports from Regional Student Council Presidents

a. Urbana (Ari Pence, Petra Majdak, Olivia Cangellaris)Updates:

Given the smaller size of the government we are exploring options for Executive Leadershipo Considering the creation of one student-governing body in Urbana made up of elected USMG

representatives and elected MSPAC representatives Include language in constitution to address the Urbana closing. Proposed amendment:

o Urbana shall receive sufficient resources to ensure students receive an equal education and training to that received at the Peoria/Rockford/Chicago campuses, and resource allocation shall be addressed and revised annually.

We would like to define our role  in the UMSC given our smaller sizeo Urbana Representation to UMSC: We would like to maintain the voting representation as 3

representatives until the majority of MSP students have moved to the Chicago campus to complete their MD training. The representatives would be distributed such that there is 1 representative for the students in their medical years (a USMG member), 1 representative for the students in their graduate years (a MSPAC member), and the UMSG president. This is consistent with the representation model for Urbana in past years. The number of representatives can be revisited annually as the constitution is ratified.

o Question from Matt Durst: How many students currently on Urbana campus? 100 students

o Goal: to have continued representation of graduate student population in Urbana; should be revisited because the MSP exodus to Chicago is uncertain

o Question from Dean Kashima: Does UMSC control resources? Can we make that statement? Matt Durst: we can make the language “advocacy,” because we do not directly

control fundingo

Discussion:

b. Rockford (Stephanie Grach, Aisha Bhatti, Raj Kumar)Updates:

RMED has stolen half of our UMSC reps for mandatory team-building :( We have M1’s (and our new M2’s) and they are wonderful!

o Great initiatives being started by the new students from new organizations (dance and music as well as medical interest groups) to arranging blood drives for hurricane relief

M1 initiative for a Hurricane Irma fund - led by Raj; would be great to see intercampus collaboration

Outreach is the big ask; cash or in-kind donations from other campuses In conjunction with the leadership certificate and in similar style to the Leadership Retreat, we

have developed new leadership development sessions for students, and are arranging our first few Dialogue with the Deans sessions - to include research, curriculum updates, and continued “Coffee/Lunch with the Deans” day sessions.

Constitution updated, campus budget approved and organization budget request and comprehensive treasurer training upcoming, committee positions in process, M1 and M2 representative positions established and revamped to establish greater role in RMSC Exec compared to previous years

Campus talk with Mayor went well, Welcome picnic went well, hope every other event besides goes well!

o Casino Night campus fundraiser next Saturday evening: proceeds from this event will support the Medical Evaluation Response Initiative Team (MERIT), which works to identify child abuse and provide medical evaluations and treatment.

o Go med student softball teams!

Discussion:

Mainly just looking to establish what other committee positions we need to work on filling at the UMSC level as we work to solidify student representatives

Stealing from Peoria on this (spoiler), but also curious how best to address an increased need in student funds with the increase in students.  

c. Chicago (Joe Geraghty, Absent; Olivia Lanser, VP Communications)Updates:

Recently rolled out a new quarterly newletter written by and for our students, The Medical Messenger, and our VP Communications (Olivia Lanser) serves as editor-in chief. Idea is to share and celebrate the accomplishments that our students have made.

Our website has been updated ( www.cmsc.org.uic.edu ) - “Looks really great now” Formed two new student-based committees to deal with current issues our students have

highlighted and develop channels for advocacy and change:o Student Wellness & Resilience Committee (Chair: Cory Reiter, G2/MSTP) - Worked with

Dean Kashima over past few months on bringing Farmer’s Fridge to COM for more healthy, affordable food options that fit students’ schedules, also have been working with Dean of Students and Director of Counseling Center to increase mechanisms and opportunities for accessing mental health services for Chicago health professional students

Cost for items is $8-10 for a salad, etc. No cost for installation

o Student Diversity & Inclusion Committee (Chair: Cristina Gonzalez, M2) - Just getting started, but has already identified administrative contacts including Dr. Gloria Elam (Assoc. Dean Diversity & Inclusion), Renee McCarthy (Director of Med Student Learning Environment), and Dr. Joanna Michel (Urban Medicine).

Changed the way our Peer Education Program (PEP) operates given the new Phase 1 curriculum. Peer tutors now host weekly open office hours (Thursdays 6-8 PM) in addition to more formal mid-block and end-of-block review sessions. Each block is assigned a Block Lead to help coordinate the materials, resources, and other tutors in addition to serving as a point-of-contact for students.

The Student Curricular Board (SCB) has two M2 students serving as the feedback representatives for the M1 Block 1 until M1 representatives have been appointed, which occurred this week. So far, the feedback has been highly informative and these reps have been meeting with our local block directors and curricular dean quite frequently.

Discussion:

d. Peoria (Victoria Lu, proxy)Updates:

Campus Happenings/News: UICOMP welcomed 58 new M1s and 58 new M2s to our Peoria campus this August! An open house

was held on July 27th, where community members, staff, and students were invited to explore the new campus facility upgrades including hi-tech classrooms, a new anatomy lab, and modern study spaces.

We created new seats for equal representation for the new M1 class based on our local constitution that was amended and ratified in February.

The Student Event Planning Committee and SGA also hosted a Welcome Party that was well-attended by members of all classes and offered students an opportunity to get to know each other in a friendly setting.

Many new interest groups were created to accommodate the growing interests of the new M1s and M2s. Events related to these groups, including volunteer and community health activities, are in full swing.

Strategic priorities: One of our goals this academic year is to consistently seek feedback from students and faculty alike

on the new curriculum and facility accommodations. To this end, the local M1 CIA reps are in contact with academic affairs to explore what kind of system will work in Peoria.

Another goal is to secure more funding for student activities. We had a 33% increase in students with only a 2% increase in student funds allocated to our campus.

o Dividing that funding among an increased number of student interest groups is cause for some sweat over funding

o Comment from J. Jou: Lean on HPSC

Discussion:

e. MSP- Urbana (Olivia Cangellaris, proxy for Lucy Mailing)Updates:

See Urbana section above - we are communicating with UMSG to determine how best to proceed to represent the needs and goals of both MSP and traditional students.

Discussion:

V. Committee Reports

a. CCSPUpdates:

CCSP is working towards finalizing Social Media Standards and Guidelines.  We’ve discussed changes to College of Medicine Academic Policies and Professional Standards.  Still in discussion on changing wording for students who’ve had to have remediation or take a leave of absence and how that reflects on students applying for residency.

Discussion:

b. CCIA (filled out by Joe Geraghty, Chicago)Updates:

Assessment, remediation, and attendance policies were review at the CCIA meeting on August 4 and approved pending further discussion following the Block 1 and 2 exams and opportunity to make changes in real time.

CCIA is also working on changing the curriculum management structure and will likely have new and different committees for which we will need student representation. More on that should be coming in the next few weeks.

There has also been a work group planning how clerkships will operate in the new curriculum that is planning to make formal recommendations to CCIA for further debate soon.

Discussion:

c. CCAUpdates:

From Alessandra Hirsch (Matt Durst Presenting) : We are not yet using Casper to make admissions decisions but will be following students' scores through the medical school process to look for correlations between Casper score and professionalism. In addition, the CCA is being restructured such that the group of interviewers is larger whereas the core executive committee has fewer members.

Discussion:

d. CCSASUpdates:

April 4th meeting was canceled. Committee members received ~20-30 applications to review and rank for Sweeney and Merit scholarships by the deadline of mid April. Unfortunately, we did not have a follow up meeting after the cancellation so, to my knowledge, we were not made aware how many of the ranked candidates ended up getting the scholarships and which applicants were voted to receive them.

o Matt Durst to send this to Dean Kashima in an email, to be communicated to Dr. Girotti

Discussion:

e. FECUpdates:

See President’s Update on Cuba. VP/Secretary to reach out to FEC representatives for accountability.

Discussion:

f. HPSCUpdates:

First meeting of AY17-18 on 9/28 Have requested increased funding for the concomitant increase in student enrollment at Peoria

and Rockford campuses

Discussion:

VI. Old Business

a. No Old Business to Discuss

VII. New Business

a. Constitution Workshoppingi. Don’t govern like this

ii. Link to the New Constitution iii. Find the section that corresponds to your position. See if there are any changes

that need to be made

Updates:

Proposed Changes to the constitution.

Discussion:

Question from Raj Kumar (R): How will the leadership certificate worko We want to not do any top-down mandating for what can and cannot serve as

leadership criteria - so instead individual campuses should alter language of the certificate to match this new concept (All-Campus Event)

Question from Dean Kashima/Olivia Cangellaris (U): can the treasurer be designated as the individual who manages event finances?

o Comment from J. Jou: UMSC Treasurer shall serve as liaisono Dean Kashima: want a central person to be making the decisions on fundingo Jonathan Jou: want to remove questions of student monetary contribution to

participate - should be free without strings attachedo Retreat leadership needs to get UMSC approval for topic and understand the logic of

planning General Comments:

o Comment from Dean Kashima: Faculty bylaws use the word campus - update all mention of “site” to “campus”

Representatives unanimously approve addition of language to PROPOSED DRAFT of UMSC Constitution by heads up vote

o Proposal 1 approved by unanimous voiceo Proposal 2 approved by unanimous voiceo Proposal 3 approved by unanimous voiceo Proposal 4 approved by unanimous voiceo Proposal 5 approved by unanimous voiceo Proposal 6 approved by unanimous voiceo Proposal 7 approved by unanimous voiceo Proposal 8 approved by unanimous voice

Ratification ⅔ vote needed of present voting members Final Ratified Constitution :

https://docs.google.com/document/d/1qF8ldXGBW8fxvcqbtIgWFjwKlx5zdowwygfuDVZVgh0/edit

b. Future of Medicine SummitUpdates:

Introduction by Alex Matelski and Jonathan Jou Link to the presentation Representatives: please review the presentation before budget considerations are made final.

Please direct questions to matelsk1@uic.edu (Alex Matelski)

Discussion:

VIII. Closing

1. J. Jou: thank you all for attending, for staying beyond the allotted time frame1. We’ll work on increasing efficiency

2. UMSC attendance review post-meeting to ensure meeting attendance is improved