© 2014 APSCo

Agreeing a contract with an umbrella company contractor

4. If the assignment is to lastmore than 12 weeks you

should request comparator information from the client,

to fulfil your obligations under the AWR.

Check that umbrella company is one that you are happy to deal

with (according to internal limits), and record company name.

If contractor asks for help in choosing umbrella company, you may suggest your PSL/

APSCo Affiliate.

1. Do they know whichumbrella company they

wish to use?

Get signed opt out from contractor as soon as possible,

and definitely by interview stage. Email client to confirm

contractor has opted out.

3. Does contractor want toopt out of Conduct Regs? No Check with your manager, as

other paperwork is required

Yes You need an opt out signed by the umbrella company. The contractor & umbrella do not need to sign the same opt out form. Umbrella companies often provide a single opt out, which covers all contractors working via them. All opt outs must be dated before the start date of the assignment.

Yes

No

Always be very clear that you are not recommending an umbrella company. Don’t accept money from an umbrella company for referring contractors.

2. Confirm contractor’sright to work in the UK.

Dependent upon internal requirements. Should request at least copy document.

The client may provide details of a comparable employee’s pay, or confirmation of what they would pay someone directly in the role. If you’re not sure of the length of the assignment, this information can be requested at any point before the end of the 12th week on assignment.

5. Assignment agreed by clientand contractor in principle.

© 2014 APSCo

6. Get written confirmationof assignment from client,

and confirm terms of business that apply.

This can be on email, and should definitely include start and end dates or duration and charge rate.

7. Confirm assignmentdetails, umbrella company name, address & company number with contractor.

8. Send umbrella company theumbrella company contractor contract for the assignment.

Do not send out contract until written confirmation received from client.

9. Request umbrellacompany documentation.

Dependent upon internal requirements. Will include: confirmation of employment relationship; incorporation certificate; VAT certificate if appropriate; limited company bank account details.

10. Preferably before startdate, check required

documentation received from umbrella company

and contractor.

• Contract signed by umbrella company• Opt out for contractor & umbrella• Confirmation of umbrella/contractoremployment relationship• Confirmation that contractor’s right towork has been checked face to face• Umbrella company documents.

If not already done so, check that umbrella company is one which you are happy to deal with. It should be a UK registered umbrella, if not contact your manager.

Agreeing a contract with an umbrella company contractor

11. Before the 13th week of theassignment ensure you have received AWR comparator

information from the client.

Once received forward confirmation of changes/or no change from 13th

week to umbrella company.