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iHHl~B:

- Local Fund Agent-Cambodia

- Slwn!ps itlsmf Btmrnns tnrtJllll1B1Mmm

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KINGDOM OF CAMBODIA Ministry of Health Nation Religion King

--~o-,~'-Go---

National Center for HIV/AIDS, Dermatology and STDs

No...D.Z,.3...NCHADS

-LETTER OF AGREEMENT FOR

HIV/AIDS PROGRAMME MANAGEMENT

Between

the National Center for HIV/AIDS Dermatology and SrD (NCHADS)

and

the HIV/AIDS Management Team (HAMT) of Rattanakiri Province

Concerning Decentralization of HIV/AIDS Activities Funded under the NCHADS Comprehensive Work Plan 2010

(1)-The National Center for HIV/AIDS Dermatology and STD (NCHADS) and the HIV/AIDS Management Team of Rattanakiri Province (hereinafter known as 'the HAMT), represented by Mr. Sim SonLay, acting in his capacity as Provincial Health Director and the Leader of HAMT, agree that the following special assignment will be carried out with funds provided under the NCHADS Comprehensive Work Plan 2010.

/ (2)-Task: The HAMT, through its subordinates (primarily the Provincial AIDS Manager), is responsible for implementation of HIV/AIDS and STI activities in Rattanakiri Province. The National Center for HIV/AIDS, Dermatology and STD/Ministry of Health (NCHADS/MoH) will directly monitor and supervise implementation on technical aspects and supervise the financial management of funds provided.

(3)-Task Components: The HAMT, through its subordinates and represented by the HAMT Leader, will ensure the completion of the activities approved in the provincial HIV/AIDS and STI Annual Work Plan for the year 2010 attached at Annex 1.

(4)-lndicators and Outputs: Indicators and outputs for the satisfactory performance of these tasks are: '.

1. 90 % of activities implemented according to Annex 2 (provincial targets 2010); 2. Accounts satisfactorily maintained , as agreed by the NCHADS Finance Unit; 3. Diagnosis and management of STI cases appropriate (as judged by NCHADS

supervision);

#245 H, Street 6A, Phum Kean Klang, Sangkat Prek Leap, Khan Ru ssey Keo, Phnom Penh, Cambodia, E-mail : [email protected], Website: www.nchads.org

http:www.nchads.orgmailto:[email protected]

4. Testing and Counseling conducted appropriately (as judged by NCHADS supervision);

5. Provincial annual and quarterly work plans submitted on time to NCHADS within one month before next annual work plan began and two weeks before next quarter workplan began. (as Judged by NCHADS PMR Unit)

6. Provincial monthly and quarterly reports submitted on time to NCHADS within 2 weeks after each monthly and quarterly activity workplan ended. (as judged by NCHADS PMR Unit)

(5)-Term: The HAMT shall perform the services specified above during the period commencing on January 1, 2010 and continuing to December 31, 2010. This term is subject to change upon reasonable written notice agreed by the two Parties.

(6)-Cost: A total estimated cost of not more than US$ 6,958 (Six thousand Nine hundred and Forty Eight US Dollars), as in Annex 1; will be provided by NCHADS/MoH as follows.

(7)-Funding: Funds will be transferred from NCHADS/MoH to the HAMT as an initial advance of $1,739.50 (GF-R7) which will be reconciled and replenished each month in accordance with NCHADS standard operating procedures, as laid down in the relevant "Procedures for Implementation of Programme Activities" with respect to various funding sources, as formally approved.

(8)-For 2010, funds are allocated from the following sources:

GF-R7

(9)-Should further funding become available for provincial activities, the Annual Work Plan at Annex 1, the targets at Annex 2, and this agreement at clause 6 and 8 will be amended by letter of amendment.

(10)-lt is anticipated that no additional cost will be paid for the work by NCHADS/MoH to the HAMT, unless extra work is requested to be performed.

(11)-lf expenditures during the year are less than the approved work-plan, any balance of funds advanced must be refun,ded to NCHADS.

(12)-Audit: The HAMT it accounts will be audited as part of the various relevant audits relating to relevant funding sources. NCHADS/MoH reserves the right to audit the HAMT Account at any time.

(13)-Any difference or dispute arising out of this Letter of Agreement (LOA), which cannot be amicably settled between the parties, shall be referred to adjudication/arbitration in accordance with the regulation of the Ministry of Health.

(14)-The NCHADS without prejudice to any other remedy for breach o.f LOA, by written notice of default sent to the HAMT, may terminate this LOA in whole or in part: (a) if the HAMT fails to perform any other obligation(s) under the Letter of Agreement; (b) if the HAMT, in the judgment of NCHADS has engaged in corrupt or fraudulent practices in competing for 0r in excluding the LOA. .

http:1,739.50

Mr . SIM SONLA Y Date: 2010A I Pel Director of Rattanakiri PHD

2010Date:

Note: In addition to the funding sources above, the national budget, and the following NGO funds and activities identified in the provincial planning process are included in the Annual Comprehensive Plan in Annex 1, but are not covered by the terms or scope of this LOA.

UNICEF / $10,916 National Budget $5,070

cc: -Local Fund Agent in Cambodia - Department of Planning and Information, Ministry of Health - Partners

PHD_RTKPAO

Annual Comprehensive Planing 2010

61 00 00 0 I. PREVENTION PACKAGE

Description

61 01 00 0 1.IEC Q1 Q2 Q3 Q4

61 01 02 0 Production of materials61 01 02 1 Printed materials -

producing the T-shirt PHD x 1,500 NB 500 T-shirt, 500 caps was printed in Water Festival daysRepaire the billboard PAO x 570 NB 3 builboads 2 x4m will repaired

61 01 03 0 Events61 01 03 1 Khmer New Year - 61 01 03 2 Water Festival61 01 03 3 World AIDS day61 01 03 5 TV and/Radio shows61 01 03 6 Other (festival, concert..)61 01 04 0 Broadcasting61 01 04 1 TV61 01 04 2 Radio

Radio2,070$

2,070$

Description

61 02 00 0 2.CoPCT Q1 Q2 Q3 Q4

61 02 01 0 Training61 02 02 0 Mapping & Sensitisation

642.03.3.0 Annual mapping for MARP P-CoPCT-ST x 250 GFATM-R761 02 03 0 Outreach interventions61 02 03 1 Operational cost of new program61 02 03 2 Outreach visit (monthly)61 02 03 3 642.02.1.5 Owner meetings for ME-KAR PAO x x x x 900 GFATM-R7 4-1days of Owner meeting in Balung City61 02 04 0 Peer Education61 02 04 1 Training and refresher training of PST NCHADS -

61 02 04 1 642.02.1.7 Refresher training for P-CoPCT-ST PAO x 800 GFATM-R71-3days refresher training to Strengthening the capacity of PST/OP &12 CUWGs in total 20 participants.

61 02 04 2 PFs/Pes Trainings61 02 04 3 Peer Meetings61 02 05 0 Community outreach61 02 05 1 Preparation costs community -

61 02 05 2Support costs for preparation costs community discussion about VCCT, PMTCT,and reproductive Health

PAO x x x x

61 02 06 0 Monitoring and Supervision

61 02 06 2 642.02.1.4 P-CoPCT-ST meeting PAO x x x x 292 GFATM-R7 4-one day PWG/OPC meetings with 10 PWG/OPC members.

642.03.2.0 P-CoPCT-CC quarterly meeting PAO x x x x 200 GFATM-R7 1days, 4meeting will be conducted with 8 member of CUCC and 40 $ for CUCC Adm-cost

61 02 06 3 642.02.1.2 OD-CoPCT-CC meeting PAO x x x x 504 GFATM-R7 12-one day PST/OPC meetings with 7 PST/OP members.2,946$

-$ 2,946$

Description

61 03 00 0 3.100% CONDOM USE Q1 Q2 Q3 Q4

Cost

Target/Expected output Cost

Target/Expected output Source

Sub-total for NBSub-total for IEC

Who

Sub-total for CoPCT

ANNUAL OPERATIONAL COMPREHENSIVE PLAN 2010I. Provincial : Rattanakiri

Account codeWho

Time frame

Cost Source Target/Expected outputCat

CatAccount code

Who

Sub-total for GFATM-R7Sub-total for UNICEF

Time frame

CatAccount code Time frame

Source

PHD_RTKPAO



61 03 01 0 Condom promotion - 61 03 02 0 Training - 61 03 03 0 Meeting for CUCC/CUWG

-$ -$

Description

61 04 00 0 4.STI MANAGEMENT Q1 Q2 Q3 Q4

61 04 02 0 Training

61 04 02 6 643.04.1.2 Refresher training on STI PAO x 824 GFATM-R7 STI/RTI officers attend in 3 days training at Steuntreng61 04 04 0 Other operational cost61 04 04 1 64304.2.1 Mobile clinic for SWs

61 04 08 0 Technical coordination, etc61 04 08 1 Semi Annual meeting

61 04 08 2 643.04.1.3 Quarterly TWG and STI Unit and stake holder mettingPAO x x x x 270 GFATM-R7 4-one day coordination meeting with 16 participants.

1,094$ 1,094$

62 00 00 0 II. CONTINUUM OF CAREDescription

62 07 00 0 7.HEALTH FACILITY BASED CARE Q1Q2 Q3 Q4

62 07 01 0 Need assessment62 07 02 0 Guidelines and policies62 07 03 0 Training

Refresher training OI/ART62 07 09 0 Technical coordination62 07 09 1 Collaborative TB/HIV Activities

62 07 09 2 Orientation workshop on TB/HIV collaborative activities.

-

-$ -$

Description

62 08 00 0 8.HOME BASED CARE and PLHA-SG & MMMQ1 Q2 Q3 Q4

62 08 02 0 Training62 08 02 5 Training of team members

62 08 07 0 Technical Coordination for HBC - 62 08 07 1 Technical Coordination62 08 07 2 Meeting of provincial HBC network62 08 07 3 Quarterly Meeting of HBC Networks62 08 08 0 Contracting HBC with NGO -

62 08 08 1Home and Community based Care implementation through contacting with local NGOs

62 08 09 0 PLHA Support Groups and MMM - 62 08 09 1 PLHA Self help group meeting62 08 09 2 MMM activities

mmm activities

Source Target/Expected output

Source

Cost

CatAccount code

Who

Sub-total for WOMENSub-total for UNICEF

Target/Expected output Cost

Account code

Sub-total for HFBC

Time frame

Account codeWho

Time frame

Target/Expected output

Time frame

Sub-total for AHF

Source Cost

Sub-total for GFATM-R7Sub-total for 100% CUP

Sub-total for GFATM-R7

Cat

Sub-total for STI Mgt

Who

Sub-total for CPN+Sub-total for Gap

PHD_RTKPAO



Description

62 11 00 0 11.VCCT Q1 Q2 Q3 Q4

62 11 07 0 Monitoring & Supervision (HIV Quality Control)

62 11 09 0 Technical coordination meeting

62 11 09 1 Technical coordination meeting in PAO PAO

x x x x 1,720 UNICEF 4- 1days-meeting in balung will joint every month ( 9 peoples with NGOs)62 11 10 0 Quality Assurance62 11 10 2 VCCT Internal meeting in 2 site of VCCT62 11 10 3 Annual regional VCCT meeting

1,720$

1,720$

Description

62 12 00 0 12.COORDINATION and REFERAL NETWORK of CoCQ1 Q2 Q3 Q4

62 12 04 0 Continuum of Care Committee - 62 12 04 1 Designate CoC committee - 62 12 04 2 CoC committee meeting expenses62 12 05 0 Referral network

62 12 05 1 Development of referral network materials

$ - $ -

64 14 00Description

64 16 00 0 16. PLANNING, MONITORING & REPORTINGQ1 Q2 Q3 Q4

64 16 01 0 Planning,64 16 03 0 Management & Coordination

64 16 03 1 Workshops and coordination meetings with stake holders

PAO x x x x

64 16 03 2 Mission to NCHADS of PAO PAO x x x xMission to NCHADS of Acc PAO x x x x

Mission to PNP of VCCT OfficerPAO/VCCT x x x x 2,196 UNICEF 2days-12 missions of VCCT officer to NCHADS for Lab reagent

Mission to PAO of VCCT site VCCT x x x x 280 UNICEF 12-1day mission of VCCT staff to PAO64 16 04 0 Trainings and workshops

64 16 04 1 NCHADS / Provincial training PAO x x x x - Gap 2PAOs& 1PHD will be trained in General English Language Computer training OI/ART x x x x - Gap 2 OI/ART, 1 CPN+, 1PAO will trainedEnglish training

64 16 04 2 Exchange experiences (in-country) Study tour to CoC site

64 16 06 0 Monitoring, Supervision 64 16 06 4 Monitoring and Supervision

642.02.2.2 Supervision of P-CoPCT-ST to DPCT PAO x x x x 720

GFATM-R712-1days/nigth mission of PWG/OPC to 3 differents places in OD

642.03.4.0Regular monitoring of CUWG for visiting in STI check up(Es Owner/ESWs) 3sites

643.04.2.4Supervision of PAO( STI officer) from OD to Priorities HC (STI syndromic Approach)

PAO x x x x 520 GFATM-R7 4mission of 1 PAO officer will supervise to 3 HCs every quaters ( Borkeo,Oyadave,Veinsayl)


Target/Expected output Source Cost

Source Target/Expected output Cost

Sub-total for AHF

CatAccount code

CatAccount code

Source

WhoTime frame

Sub-total for CoC

Cost WhoTime frame

CatAccount code

Sub-total for UNICEFSub-total for Gap

WhoTime frame

Sub-total for HBC-PLHAs-SG and MMM.

Sub-total for VCCT

IV. PROGRAM MANAGEMENT

PHD_RTKPAO



662.16,3.0 Data Mgt Team64 16 07 0 Reporting PAO x x x x - 12 reports will be sent to NCHADS

Sub-total for UNICEF 2,476$ Sub-total for NB -$ Sub-total for GFATM-R7 1,240$

3,716$

Description

64 18 00 0 18. LOGISTICS & SUPPLY MANAGEMENTQ1 Q2 Q3 Q4

64 18 02 0 Operating costs 64 18 03 0 Equipment & Furniture

64 18 03 5 Office Furniture ( Equipments) PHD x 2,000 NB 1 Lap- top computer will be provide to AIDS Unit of PHD RTK 2010Office Equyipment of PAO PHD x 500 NB 1 Digital CAMERA will be provide to AIDS Unit

64 18 05 0 Consumables

64 18 05 4 Condom Supply PAO x x x x - Gap Have condom for education, STI clinic, and campaing

$ - $ 2,500 $ 2,500

Description

64 19 00 0 19. ADMIN & FINANCE Q1 Q2 Q3 Q4

CatAccount code

CatAccount code

Cost Source

Target/Expected output Source WhoTime frame

Cost


Sub-total Log - Mgt

WhoTime frame

Sub-total for Planning

Sub-total for GapSub-total for NB

PHD_RTKPAO



64 19 01 0 Administration

64 19 01 1 Administrative costs for Acc & PAO

643.04.2.2 Office supply for STI Clinic PAO x x x x 240 GFATM-R7 Paper, folder, ClippersetcAdmin costs for VCCT Borkeo,Balung PAO x x x x 960

UNICEFphotocopies, Email, telephone, Office supllies, Ing -cardrigd

64 19 01 2 Conmmunication costs64 19 01 3 Renovations Head office PAO x - Renovation of OI/ART clinic in OMC64 19 01 4 Office Maintenance - 64 19 01 5 Office supplies PAO/Acc x x x x - GFATM-R7 Fee for copies, sending report..ctc

661.18.1.6 Office supply for VCCT PAO x x x x 120 GFATM-R7 Paper, folder, Clippersetc64 19 01 6 Vehicles

Fuel and maintenance and spare parts

PHD x x x x 500 NB 12 tribs 700KM of PAC,HAMT will be able to do the spot cheek 3 different places in RTK 201064 19 03 0 Renovations

64 19 03 2 Renovation/Construction PAO-OD office

PAO x -

64 19 04 0 Salary & Incentives64 19 04 1 Salary

64 19 04 2 Incentives PAO /VCCT x x x x 5,760 UNICEF8 VCCT staff in VCCT Balung and Borkeo will receive $60 every month

Incentives PAO/Acc x x x xSub-total for GFATM-R7 360$ Sub-total forUNICEF 6,720$ Sub-total for NB 500$

7,580$

Component %BCC 23%

IECOutreach100%CU

STI Services 5%AIDS Care 8%

UPHFBC

HBC,PLHAs-SG and MMMVCCTCoC

PMTCTSurveillanceResearchPlanning, Monitoring & Reporting 17%Data Management 0%Logistic and Supply Mgt 12%Admin and Finance 35%GRAND TOTAL 100%

2,946.00$

3,716.00$ -$

-$

-$ 1,094.00$

21,626.00$

1,720.00$ -$

2-Summary Budget allocated by Components in 2010

2,070.00$

Sub-total for Admin & Finance

TOTAL BUDGET5,016.00$

2,500.00$ 7,580.00$

-$ -$ -$

1,720.00$ -$

-$

Sub-total for NB 500.00 SUb-total for Admin

& Finance 7,580.00

1-Summary Budget in 2010

Respensible Source Bud9~t 1-PAO and 00 GF-R71 NCHADS 1-1 ~ 1\,l.{tl 5,1"18.88

AHF -Gap -

UNICEF 10,916.00 NB 5,070.00

Sub-Total 21,756.00 2-CWPO PSI #REF!

3-MOOE KHANA -4- EXCOM ... EXCOM -5- KTMCPN+ CPN+ -6-WVC WVC -7-DoC UNICEF -9-CoC Coodination Khana -

- -Grand Total 1 $2~,156.99

~"""'-t";~~1"1f;?~

f1.PNP , date.. ~ .. A.J. ... ....,2010 RTK ,.~ \...-.- .--.-..(~;-~~ RTK, date..(j/'L.. j().S~.( 2010'I at!'t.-f.' . ' ,- . . ~e ... ~, ~~010 Seen & Approved Pre~ail~ by ..:.~.~........ \+1:;-" ~c .- ~ e1 'f Chief of PAO. -~AM."..,.- ). I ~~ ' n . ... :~-:) .. I.~. -, C ::; (j" ' ' - ~/~CJ:> .

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