ul grading procedure · pdf filecontribute to the grading procedure in its entirety such as...

Module Grade Entry
Version 9.4 Page 1 of 27 Last updated: 07 November 2017
University of Limericks Grading Procedure Welcome to the University of Limericks Grading Procedure. There are many processes, which contribute to the grading procedure in its entirety such as Module Grade Entry (MGE) & Progression Decision Entry (PDE). As always, by working collaboratively stakeholders play a vital part in ensuring this procedure is completed in the timeline outlined in The Handbook of Academic Regulations and Procedures. The workflow for the University of Limericks Grading Procedure is as follows for Autumn 17/18:
1. MGE opens (Day 1) 2. Grades are input by Module leaders through MGE (Days 1-32) 3. MGE closes (Grades not entered at this point will default to NG & can only be amended through the
Grade Alteration process) (Day 32) 4. SAA prepare all relevant records for PDE (Day 32-37) 5. PDE opens (Day 38) 6. Progression Decisions are input by Course Leaders (Overview by Head of Department) (Day 38-40) 7. PDE closes (Day 40 - am) 8. Academic Council Grading Committee meet to ratify grades (Day 40 - pm) 9. SAA prepare all relevant records for release of results (Day 40-45) 10. Release of results (Day 46)
In order ensure the smooth transition from Day 1 (Opening of MGE) to Day 46 (Release of Results) we ask that you review the Handbook of Academic Regulations and Procedures to ensure you comply with all grading related regulations along with programme specific regulations, where applicable. As always, we thank you for your co-operation and look forward to working with you all during the upcoming grading cycle. Student Academic Administration
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UL Grading Procedure
http://www2.ul.ie/pdf/388196739.pdf

Module Grade Entry
Module Grade Entry (MGE): The Module Grade Entry process is the University grade submission process. This system allows the module leader to submit grades directly to the Student Records System using an on-line application. An instruction manual has been created on how to login to the system and input grades via MGE: http://ulsites.ul.ie/saa/sites/default/files/saa_moduel_grade_entry_instruction_manual_0.doc Please ensure all grades are submitted by the grading deadline. It is important that the grading deadline is adhered to as we have a significant amount of calculations and adjustments to do prior to being able to facilitate the various faculty exam boards with performance reports. This short window also includes the preparation for opening the PDE system, which forms the critical part of the progression process in advance of Academic Council Grading Committee meetings where all grades and decisions are ratified prior to being issued to the students. If grades are not submitted by the grading deadline the following applies:
- NG grades will be inputted for all modules once the grading deadline has passed - All these students will appear on the PDE system requesting a progression decision by the course
leader. - In exceptional cases Grade Alteration Forms will have to be submitted to SAA for each student for
each module to change the NG grade. Note: these Grade Alterations cannot be processed until they are signed by the module leader and the Head of Department.
Progression Decision Entry (PDE):
The objective of the Progression Decision Entry system is to gather the progression decisions for students. This system allows course leaders to submit academic regulations approved progression decisions directly to the Student Records System using an on-line application. Each faculty shall convene meetings of its Faculty Examination Board to review the student performance prior to the Academic Council Grading Committee meeting. Once decisions are reached on the progress of the students, those decisions must be entered by the Course Director to the Student Records System. An instruction manual has been created on how to login to the system and input the progression decisions http://ulsites.ul.ie/saa/sites/default/files/saa_moduel_grade_entry_instruction_manual_0.doc If decisions are not submitted by the PDE deadline the following applies:
- A student may erroneously be allowed or prevented from progressing to the next semester. - The changing of an incorrect Progression Decision requires approval from the VPA&R
Please ensure all progression decisions are submitted online by the deadline.
Please ensure you review the Handbook of Academic Regulations and Procedures to ensure you comply with all grading related regulations along with programme specific regulations, where applicable.
http://ulsites.ul.ie/saa/sites/default/files/saa_moduel_grade_entry_instruction_manual_0.dochttp://ulsites.ul.ie/saa/sites/default/files/saa_moduel_grade_entry_instruction_manual_0.dochttp://www2.ul.ie/pdf/388196739.pdf

Module Grade Entry
MODULE GRADE ENTRY
ON-LINE GRADING SUBMISSION SYSTEM

Module Grade Entry
TABLE OF CONTENTS
SECTION TITLE PAGE
1.
INTRODUCTION
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2.
HOW TO ACCESS THE STUDENT RECORDS PORTAL TO SUBMIT GRADES
4
3.
ENTER GRADES HOW TO GRADE YOUR MODULE ON THE WEB
6
4.
REVIEW MODULE GRADES HOW TO REVIEW AND SUBMIT GRADES ENTERED
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5.
POTENTIAL ERRORS ENCOUNTERED WHEN ENTERING GRADES
19
6.
FREQUENTLY ASKED QUESTIONS
20
APPENDIX A: MODULE GRADE ENTRY ADDITIONAL STUDENTS FORM
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APPENDIX B: PC SETUP AND DISPLAY
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Module Grade Entry
1. Introduction The Module Grade Entry process is the grade submission process for the University of Limerick. The objective is to allow the module leader to submit grades directly to the Student Records System using an on-line application. The Head of Department will be notified by email that you have submitted the final grades for the module(s) and will receive a distribution of the grades submitted for each module. Along with this instruction manual, SAA continue to host workshops to provide training in advance of each grading cycle to assist all users. Any queries can be directed to a dedicated email account [email protected] The software being used is part of Tribal Technologies who developed the Student Records System that UL operates. The Module Grade Entry facility is widely used by their UK customers and therefore the display is not custom built for UL. We have incorporated some development work based on feedback from the Pilot and from subsequent grading periods since the roll out in Autumn 2010/1 but recognise that there will be further development work required in the future. SAA would be happy to gather any feedback academics would like to give following the process. Please email your feedback to [email protected] We appreciate your participation in advance and hope that you find the process to be beneficial and easy to use. Yours sincerely,
_______________ Nuala Cullimore Student Administration Officer
mailto:[email protected]:[email protected]

Module Grade Entry
How to Access the Student Records Portal to Submit Grades
a. Open your web browser and access the following web address: http://www.si.ul.ie/urd/sits.urd/run/siw_lgn
b. You will then be presented with the logon to the Student records portal
c. Enter your ID/Username e.g. BLOJOE1 and pin/password. The username
structure is normally the first three letters of your surname followed by the first three letters of your first forename followed by the number 1.
i. Please note: This is not your UL network id and password for this version of Module Grade Entry.
ii. Please note: If you wish your pin/password to be reset or changed please email [email protected] to request this. Password must be 8 characters long (combination of uppercase and lowercase letters, a number and a special character).
d. Click on the Log In button. A general note when using the Student Records portal page is not to use the browser back button when navigating through screens as you may lose your work. Use the navigation buttons in the application.
Enter Your Username (e.g. BLOJOE1) and password/pin here, click on the login button
If you forget your username or password, please email [email protected] with your details.
NB: NEVER use the browser back button to view previous screens. You may lose your work.
http://www.si.ul.ie/urd/sits.urd/run/siw_lgnmailto:[email protected]:[email protected]

Module Grade Entry
f. Click on Student Records on the top of the screen
g. Scroll to the section called Academic Staff Actions. h. Click on Enter grades for your modules. A list of the modules that are assigned to you
for grading will appear. Only academics who are assigned as module leaders to modules on SI for the relevant year and semester will have modules listed.
Click Student Records Scroll to
Academic Staff Actions
Click Enter grades for your modules

Module Grade Entry
Saved grades count is the number of grades that have

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