ucsf hr: human resources and academic systems report to cbt june 8, 2012
TRANSCRIPT
UCSF HR: HUMAN RESOURCES AND ACADEMIC SYSTEMS REPORT TO CBT
June 8, 2012
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Update
Project Updates Academic Personnel (AP) Recruit HR Service Request System (SRS) UCPath
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Academic Personnel (AP) Recruit Delivers a single application that supports multiple campus-
branded recruit sites Hosted, developed, and maintained by UC Irvine
Enables a standard, confidential online faculty recruitment process, including automation of the application and search committee review activities Generates point-in-time reports on the diversity of the applicant
pool as compared to national availability pools from similar disciplines
Governance: UCSF Steering Committee for Academic Affairs Information Systems Initiatives (SCAAISI) Oversight for AP Recruit and Advance
Key milestones/timing June 30 – AP Recruit installed at UCSF July – Build/test interfaces August – Train departments and service providers September – Roll out to campus
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HR Service Request System (SRS) Designed, developed and delivered SRS – a service
request initiation and tracking tool – in January, 2012 Conducted rolling implementation as the five service
centers went live (January through May) Post go live, we are gathering feedback and
analyzing our experience with the tool Will assess any required changes/enhancements to
assure on-going improvement Approved enhancements will be programmed
beginning June/July Long-term disposition pending scope of UCPath case
management tool
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UCPath Overview
Mandatory participation by all campuses UCSF is targeting the third (final) wave – Oct 2014
Timeline may shift for Wave 1, which will impact subsequent waves UCPath finalization of Waves 2 and 3 still in progress
Replaces the current payroll/personnel system (PPS) and introduces a new Human Resource Information System (PeopleSoft)
Migrates all payroll related transactional* work, majority of benefits administration and some human resources transactional work (TBD) to a system-wide shared services center at Riverside Details around processes/handoffs still being worked out UCPath service center’s principle liaisons are the local campus
service centers across UC
* Excluding fund distribution changes
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UCPath Systems Scope: Current Status
Scope Payroll (PPS replacement) Benefits Administration HR/Personnel Management ("Workforce Administration”) Case Management Knowledge Management Data repository/data warehousing Update mechanism of payroll activity to GL to capture labor/fund
distribution Generic and tailored interfaces (over 100) to key systems including Effort
Reporting, Timekeeping, Financial Systems, Academic Personnel Systems, etc.
Specific scope details still being designed Anticipate gaps in such areas as staff recruitment,
appointment/fund change calculations, and GL integration
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UCSF Engagement with UCPath To Date
UCPath led by UCOP PMO UCSF representatives are serving on these UCPath Groups
Executive Steering Committee (Strickland) Management Group (Odato) UCPath Center Interim Advisory Board (Leathers) Practices Board (Odato, Leathers) Functional Design Teams (various) Conference Room Pilots (various) Input to Technical Documents (various)
The UCSF Working Group for UCPath comprised of representatives from above teams; meets monthly to identify and triage key issues coming out of UC Path
UCSF Ad hoc Executive Group led by Plotts and Strickland monitor status and executive level issues needing triage
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UCPath Next Steps for UCSF
Continue to monitor/provide input Once wave implementation dates are
more final, gear up for implementation Anticipate a 16-18 month effort Will include project funding requirements as
part of business systems strategic planning Form UCSF work/implementation teams to
complete fit/gap and readiness activities Form Executive Committee for strategic
oversight