UAA Recruitment Process

Incorporating UAKjobsNavigating UAA 2012

Kyle J. Miller, presenter

Overview

• Phases of a posting in UAKjobs

• Defining user accounts• Resources available to

you

Two Login Pages

www.uakjobs.com www.uakjobs.com/hr

Recruitment Phases in UAKjobs

Posting •Create a new posting•Obtain approvals

Screening •Recruiting process w/UAKjobs•HR approval stages

Offer •Faculty/Exceptional step placement•Non-exceptional step/Promotion

Posting Phase1. Identify the type of position you are recruiting for• Create/Reclassify/Update or Review position description

in UAKjobs (Staff)• Have draft faculty workload prepared (Faculty)

2. Create the posting• From PD (Staff)• From template (Faculty)• Use previous posting (useful for Non-PD positions)

3. Route posting through approvers, culminating with HR

Screening Phase

Stage 1&2 – Minimum Q/Further

Request to Interview - UAKjobs

Stage 3a – 1st Interview

Request to Interview (opt) - UAKjobs

Stage 3b (opt) & 4 – 2nd

Interview/Reference Check

Submit Candidate/Alternate

s - UAKjobs

Offer Phase• Posting Status – Candidate/Alternates

Approved, Supervisor to Begin Hiring Proposal• Faculty/Exceptional Step– Two distinct stages• Stage 1 occurs prior to an official offer• Stage 2 occurs after offer is accepted

• Non-Exceptional Step/Promotion– Completed after offer is accepted– Promotion (see BOR Regulation 04.05.043.B.5)

Faculty/Exceptional Step

Stage 1 – Obtain Approval

Supervisor

Approver 1, 2, 3

HR Consultant

Chancellor Delegate

Stage 2 – Finalize Offer

Supervisor

Grants/Budget

HR Consultant

Non-Exceptional Step/Promotion

Supervisor

Grants/Budget

HR Consultant

Accounts and Approvals

Who should have an account?

• NR/XR employees should have an Employee account at minimum to access their position

• Department Contacts; cost center clerks, admin assistants, and admin support for recruitments

• Approvers; such as supervisors, directors, faculty chairs, and deans (depending upon departmental structure)

Define Users• Department Contact– Person responsible for attaching additional

documents, updating applicant statuses, and updating posting statuses.

– Usually the PPA/CCC• Supervisor– Direct supervisor for the position (not a lead)– Faculty department chair (adjuncts)– Dean (faculty)

Define Users• Approver 1, 2, 3– Additional approvers beyond the Supervisor– Directors/Deans– Do NOT relist the Supervisor on this page

• Final Candidate(s) and Alternate(s) Approver– Last person beyond supervisor who must approve

the candidate(s)/alternate(s) before submitting to HR.

Define Users• Guest User– Posting specific account used by search committee

members– Posting data and applicant materials are read-only– Cannot update statuses

Resources• UAKjobs Training– Recruiting with UAKjobs– Online Labor Pools

• Your HR Consultant• UAKjobs Coordinator– Kyle Miller• 907-786-1989• kjmiller@uaa.alaska.edu