The user must enter:

document date, purchase order number

invoiced amount, tax amount, terms of payment (if necessary)

The following are copied from the purchase order:

vendor, terms of payment (if defined there)

invoice items

The following are transferred from the purchase order history:

quantity, amount

The following is proposed on the basis of the system settings:

rate at which tax is calculated

The bank information is stored in the vendor master record.

Initial screen:Fill out document header, make selection

Vendor screen:Enter vendor data

Selection screen:Select desired items

Document overview:Overview of the items entered

Item screen:Detailed information on an item, some data can be changed

Document correction screen:Correct quantities and amounts in the overview

Document check:Simulate postings and determine balance

Initial screen:Fill out document header, enter vendor data, match to purchase order

Item list:Overview of the items entered, the quantities and amounts can be changed

Document simulation:Simulate postings and determine balance

Document header:Enter further data, if necessary

You need only two screens to process invoices in Logistics Invoice Verification. In addition, you can post an invoice directly from the initial screen without checking the items in the item list.

When purchase-order-based Invoice Verification has been defined, all items in the purchase order are presented on the selection screen or in the item list.

The suggested quantity is the difference between the total delivered quantity and the total invoice quantity.

When you enter an invoice using the delivery note number or goods receipt document number, the system looks for the corresponding purchase order item and then proceeds in the same way as when you enter an invoice using the purchase order number.

If there are several goods receipts and invoices for a purchase order item, the purchase order history does not tell you which invoice came from which vendor.

Goods-receipt-based Invoice Verification must be defined in the purchase order.

In goods-receipt-based Invoice Verification, each goods receipt is settled separately.Goods receipts and invoices are matched up in the purchase order history.

In goods-receipt-based Invoice Verification, it is not possible to post an invoice before the first goods receipt.

In goods-receipt-based Invoice Verification, the invoice quantity should not be greater than the actual delivered quantity. However, it is possible to post a larger invoice amount. You cannot reassign invoices from one goods receipt to another.

In Evaluated Receipt Settlement (ERS), goods receipts are settled directly without the vendor having to issue an invoice. The system uses information from the purchase order and the goods receipt. During the ERS process, the system creates a log, which is printed out and sent to the vendor as a statement of settlement.

Evaluated Receipt Settlement is defined at the level of the individual purchase order item. The system thereby supports the buyer by making suggestions from the vendor master record and the purchasing info record.

In Logistics Invoice Verification, Evaluated Receipt Settlement is only possible when goods-receipt-based Invoice Verification is active for the purchase order item.

You can narrow down the selection of goods receipts for settlement in several ways, for example, by the posting date of the goods receipt, by vendor or by purchase order.

You can set the following options for the creation of invoice documents:

One invoice document per vendor

One invoice document per purchase order

One invoice document per purchase order item

In Logistics Invoice Verification, you can also configure the system to create one invoice document per goods receipt.

With Evaluated Receipt Settlement in Logistics Invoice Verification, a message record is created. This message record can be used to inform the vendor of the settlement.

Multiple Allocation: You can refer to several purchase orders, delivery notes or goods receipt documents. With conventional Invoice Verification, multiple selection is limited to a maximum of six transactions; with Logistics Invoice Verification, there is no limit.

Search for Allocation: If the wrong reference is given in the invoice, you can search for possible matches using the F4 possible entries help (purchase orders by vendor and so on).

Subsequent Allocation: Further allocations can be added on the document overview or the item list. In Logistics Invoice Verification, you can also delete purchase orders from the allocation.

Environment Information: You can display various information about the environment for the current session, for example, the purchase order history.

Error Log: In Logistics Invoice Verification, warnings and information messages are collected in an error log.

Various Views for the Item List: In Logistics Invoice Verification, there are various views for the item list, with which you can display or change different information.

Entry Profile: In Logistics Invoice Verification, you can choose between various data entry profiles. A data entry profile controls which fields are visible on the initial screen and the document header screen, which view of the item list the system displays first and how the system issues warnings and information messages.

SAP AGTAMM30 4.0B6-10